Dear Madam,

Thank you for your e-mail of 20 June 2021. We hereby acknowledge receipt
of your application for access to documents, which was registered on 21
June 2021 under reference number GESTDEM 2021/4084.

Requested document: All documents - including but not limited to minutes,
(hand-written) notes, audio recordings, verbatim reports, operational
conclusions, lines to take, e-mails, and presentations, correspondence
(i.e. any emails, correspondence, telephone call notes, and/or text
messages including WhatsApp exchanges) - related to the meetings listed
below with Executive Vice-President Valdis Dombrovskis, his cabinet
members, Director-General Sabine Weyand, and Commissioner Phil Hogan:
Meetings with Executive Vice-President Valdis Dombrovskis: 30/04/2021
BUSINESSEUROPE 04/12/2020 European farmers (COPA)-European
agri-cooperatives (COGECA) 28/07/2020 BASF SE Meetings with Cabinet
members of Executive Vice-President Valdis Dombrovskis: 27/11/2020 Orgalim
– Europe's Technology Industries (Orgalim) 14/10/2020 Bundesverband der
Deutschen Industrie e.V. (BDI) 13/10/2020 BASF SE 09/10/2020 European
Round Table for Industry (ERT) 27/05/2021 virtual European Branded
Clothing Alliance (EBCA) Meetings with Director-General Sabine Weyand:
16/10/2019 BUSINESSEUROPE 15/10/2019 Association des Constructeurs
Européens d'Automobiles (ACEA) 01/12/2020 Deutscher Industrie- und
Handelskammertag e.V. (DIHK) 25/03/2020 EuroCommerce 23/10/2019
FoodDrinkEurope (FoodDrinkEurope) 15/10/2019 COMITE EUROPEEN des
FABRICANTS de SUCRE (CEFS) 09/10/2019 Bundesverband der Deutschen
Industrie e.V. (BDI) 04/09/2019 European Chemical Industry Council (Cefic)
21/06/2019 BUSINESSEUROPE Meetings with former Commissioner Phil Hogan:
17/02/2020 European Chemical Industry Council (Cefic) 31/01/2020
Association des Constructeurs Européens d'Automobiles (ACEA) 13/12/2019
BUSINESSEUROPE

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time-limit will expire on 12
July 2021. In case this time-limit needs to be extended, you will be
informed in due course.

For information on how we process your personal data visit our page
[1]Privacy statement – access to documents.

Yours faithfully,

Access to Documents Team

European Commission

Directorate General for Trade

Unit R3 – Transparency, Civil Society and Communications

[2][DG TRADE request email]

CHAR
B-1049 Brussels/Belgium

[3]cid:image003.png@01D76203.7D1EE680

References

Visible links
1. https://ec.europa.eu/info/principles-and...
2. mailto:[DG TRADE request email]

Dear Madam,

We refer to your e-mail of  20 June 2021 in which you make a request for
access to documents, registered on 21 June 2021 under the above mentioned
reference number.

Your application is currently being handled. However, we will not be in a
position to complete the handling of your application within the time
limit of 15 working days, which expires on 12 July 2021.

An extended time limit is needed as the application concerns documents
held by different Services, which must be consulted.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 03 August 2021.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

Access to Documents Team

European Commission

Directorate General for Trade

Unit R3 – Transparency, Civil Society and Communications

[1][DG TRADE request email]

CHAR
B-1049 Brussels/Belgium

[2]cid:image003.png@01D76203.7D1EE680

Make your voice heard
Conference on the Future of Europe | #TheFutureIsYours |
[3]futureu.europa.eu

References

Visible links
1. mailto:[DG TRADE request email]
3. https://futureu.europa.eu/

Dear Mrs. Changoe,

We have well received your e-mail of 16 August 2021 concerning the lack of
reply to your Access to Documents request GESTDEM 2021/4084.

Please accept our sincere apologies for this delay, which is due to the
absence of many officials during the summer period and the high number of
requests at the same time.

However, please be assured that we are currently working as fast as we can
on this as well as your other requests with the aim to provide you with
the requested documents as soon as possible!

Kind regards

Access to Documents Team

European Commission

Directorate General for Trade

Unit R3 – Transparency, Civil Society and Communications

[1][DG TRADE request email]

CHAR
B-1049 Brussels/Belgium

[2]cid:image003.png@01D76203.7D1EE680

Make your voice heard
Conference on the Future of Europe | #TheFutureIsYours |
[3]futureu.europa.eu

References

Visible links
1. mailto:[DG TRADE request email]
3. https://futureu.europa.eu/

Dear Mrs. Changoe,

We have well received your e-mail of 14 October 2021 concerning the lack
of reply to your Access to Documents request GESTDEM 2021/4084.

Please accept our sincere apologies for this delay and the late reply to
said e-mail!

Please be assured that we haven’t lost your request out of sight and are
currently preparing the reply. Therefore we have in the meantime contacted
the different services involved in order to advance the reply to your
request as much as possible, and we are doing our utmost to provide you
the reply to your request without any further delay.

Kind regards

Access to Documents Team

European Commission

Directorate General for Trade

Unit R3 – Transparency, Civil Society and Communications

[1][DG TRADE request email]

CHAR
B-1049 Brussels/Belgium

[2]cid:image003.png@01D76203.7D1EE680

Make your voice heard
Conference on the Future of Europe | #TheFutureIsYours |
[3]futureu.europa.eu

References

Visible links
1. mailto:[DG TRADE request email]
3. https://futureu.europa.eu/

Dear Mrs Changoe,

We refer to your Access to Document request, reference number GestDem
2021/ 4084.

We hereby attach a copy of our reply to your request. Please find attached
documents 1-15 (out of 23) accompanying the letter.

According to our standard operational procedure, you would have also
received the letter by registered mail. However, due to the extraordinary
health and security measures currently in force during to the COVID-19
epidemic, we are unfortunately not in a position to follow this procedure
until further notice.

We would therefore kindly require that you confirm receipt of the present
e-mail by replying to [1][email address].

Yours sincerely,

Access to Documents Team

European Commission

Directorate General for Trade

Unit R3 – Transparency, Civil Society and Communications

[2][DG TRADE request email]

CHAR
B-1049 Brussels/Belgium

[3]cid:image003.png@01D76203.7D1EE680

Make your voice heard
Conference on the Future of Europe | #TheFutureIsYours |
[4]futureu.europa.eu

References

Visible links
1. mailto:[email address]
2. mailto:[DG TRADE request email]
4. https://futureu.europa.eu/

Dear Mrs Changoe,

We refer to your Access to Document request, reference number GestDem
2021/ 4084.

We hereby attach a copy of our reply to your request. Please find attached
documents 16-23 (out of 23) accompanying the letter.

According to our standard operational procedure, you would have also
received the letter by registered mail. However, due to the extraordinary
health and security measures currently in force during to the COVID-19
epidemic, we are unfortunately not in a position to follow this procedure
until further notice.

We would therefore kindly require that you confirm receipt of the present
e-mail by replying to [1][email address].

Yours sincerely,

Access to Documents Team

European Commission

Directorate General for Trade

Unit R3 – Transparency, Civil Society and Communications

[2][DG TRADE request email]

CHAR
B-1049 Brussels/Belgium

[3]cid:image003.png@01D76203.7D1EE680

Make your voice heard
Conference on the Future of Europe | #TheFutureIsYours |
[4]futureu.europa.eu

References

Visible links
1. mailto:[email address]
2. mailto:[DG TRADE request email]
4. https://futureu.europa.eu/