SDPC, DPA and TIA for the use of personal data processing software by the European Council

Heiko Roth made this acceso a documentos request to Consejo Europeo

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La solicitud fue exitosa.

Dear European Council,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1) Indication of whether, which and for what purpose personal data processing services / software of organizations (e.g., as processor / data importer) located outside the EU/EEA are used acutally by the European Council.

2) Indication of whether, which and for what purpose such personal data processing services of organizations located within the EU/EEA, but with subcontractors outside the EU/EEA, are actually used by the European Council.

3) Per individual of these services with the aforementioned third country references:

a) I request an indication as to whether and which transfers pursuant to Art. 44 et seq. GDPR are triggered by the use of these services.

b) I ask for all contracts concluded with the providers of these services in this respect, which are necessary under data protection law, or for a missing indication if there are no such contracts. In particular, namely: contract for commissioned processing according to Art. 28 DSGVO as well as standard data protection clauses according to Art. 46 GDPR.

c) I request the provision of the documented "Transfer Impact Assessment" required according to clause 14 of the current standard data protection clause sets of the EU Commission or the documented "Transfer Impact Assessment" required according to Art. 46 (1) GDPR in conjunction with the principles from ECJ judgment "Schrems II" regarding the data transfers associated with the use of such services.

It should be possible to find the above information without major effort, in particular by means of corresponding information and links in the official processing directory pursuant to Art. 30 GDPR.

Yours faithfully,
Heiko Roth

Postmaster Consilium, Consejo Europeo

Your message has been received by the Transparency and Access to Documents Unit of the General Secretariat of the Council of the European Union. All requests for access to documents are treated on the basis of Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents. The General Secretariat will reply to your request within 15 working days upon registration of your request. Requests received before 5 PM on a working day are registered on the same day. Requests received after 5 PM are registered on the first following working day.

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Den Text der Verordnung (EG) Nr. 1049/2001 finden Sie hier:
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TRANSPARENCY Access to documents (COMM), Consejo Europeo

Dear Mr Roth,
thank you for your message dated 20 January 2022, as well as the first request sent by you on 14 January 2022.

The Transparency team has forwarded it to the competent service of the General Secretariat - Public Information.

That service will inform you of the follow-up of your message as soon as possible.

Consequently, your requests have not been registered.

Yours sincerely,

Transparency

General Secretariat of the Council
Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency
Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België
www.consilium.europa.eu | [email address]

Disclaimer: The views expressed are solely those of the writer and may not be regarded as stating an official position of the Council of the EU
Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur et ne peuvent être considérés comme une position officielle du Conseil de l'UE

-----Original Message-----
From: Heiko Roth <[FOI #10571 email]>
Sent: Thursday, January 20, 2022 9:02 AM
To: TRANSPARENCY Access to documents (COMM) <[European Council request email]>
Subject: access to documents request - SDPC, DPA and TIA for the use of personal data processing software by the European Council

Dear European Council,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

1) Indication of whether, which and for what purpose personal data processing services / software of organizations (e.g., as processor / data importer) located outside the EU/EEA are used acutally by the European Council.

2) Indication of whether, which and for what purpose such personal data processing services of organizations located within the EU/EEA, but with subcontractors outside the EU/EEA, are actually used by the European Council.

3) Per individual of these services with the aforementioned third country references:

a) I request an indication as to whether and which transfers pursuant to Art. 44 et seq. GDPR are triggered by the use of these services.

b) I ask for all contracts concluded with the providers of these services in this respect, which are necessary under data protection law, or for a missing indication if there are no such contracts. In particular, namely: contract for commissioned processing according to Art. 28 DSGVO as well as standard data protection clauses according to Art. 46 GDPR.

c) I request the provision of the documented "Transfer Impact Assessment" required according to clause 14 of the current standard data protection clause sets of the EU Commission or the documented "Transfer Impact Assessment" required according to Art. 46 (1) GDPR in conjunction with the principles from ECJ judgment "Schrems II" regarding the data transfers associated with the use of such services.

It should be possible to find the above information without major effort, in particular by means of corresponding information and links in the official processing directory pursuant to Art. 30 GDPR.

Yours faithfully,
Heiko Roth

-------------------------------------------------------------------

This is a request for access to information under Article 15 of the TFEU and, where applicable, Regulation 1049/2001 which has been sent via the AsktheEU.org website.

Please kindly use this email address for all replies to this request: [FOI #10571 email]

If [European Council request email] is the wrong address for information requests to European Council, please tell the AsktheEU.org team on email [email address]

This message and all replies from European Council will be published on the AsktheEU.org website. For more information see our dedicated page for EU public officials at https://www.asktheeu.org/en/help/officers

Please note that in some cases publication of requests and responses will be delayed.

-------------------------------------------------------------------

ocultar partes citadas

TRANSPARENCY Access to documents (COMM), Consejo Europeo

2 Adjuntos

Please find attached a letter from the General Secretariat of the Council
concerning your request for access to documents.

 

Yours sincerely,

 

 

 

Transparency

 

[1]cid:image001.jpg@01D59F80.749EEBA0

 

General Secretariat of the Council

Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency

 

Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België

[2]www.consilium.europa.eu  |  [3][email address]

 

Disclaimer: The views expressed are solely those of the writer and may not
be regarded as stating an official position of the Council of the EU

Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur
et ne peuvent être considérés comme une position officielle du Conseil de
l'UE

 

 

 

 

--------------------------------------------------------------------------

 

-----Original Message-----
From: Heiko Roth <[FOI #10571 email]>
Sent: Thursday, January 20, 2022 9:02 AM
To: TRANSPARENCY Access to documents (COMM) <[European Council request email]>
Subject: access to documents request - SDPC, DPA and TIA for the use of
personal data processing software by the European Council

 

Dear European Council,

 

Under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am requesting documents which contain the
following information:

 

1) Indication of whether, which and for what purpose personal data
processing services / software of organizations (e.g., as processor / data
importer) located outside the EU/EEA are used acutally by the European
Council.

 

2) Indication of whether, which and for what purpose such personal data
processing services of organizations located within the EU/EEA, but with
subcontractors outside the EU/EEA, are actually used by the European
Council.

 

3) Per individual of these services with the aforementioned third country
references:

 

a) I request an indication as to whether and which transfers pursuant to
Art. 44 et seq. GDPR are triggered by the use of these services.

 

b) I ask for all contracts concluded with the providers of these services
in this respect, which are necessary under data protection law, or for a
missing indication if there are no such contracts. In particular, namely:
contract for commissioned processing according to Art. 28 DSGVO as well as
standard data protection clauses according to Art. 46 GDPR.

 

c) I request the provision of the documented "Transfer Impact Assessment"
required according to clause 14 of the current standard data protection
clause sets of the EU Commission or the documented "Transfer Impact
Assessment" required according to Art. 46 (1) GDPR in conjunction with the
principles from ECJ judgment "Schrems II" regarding the data transfers
associated with the use of such services.

 

It should be possible to find the above information without major effort,
in particular by means of corresponding information and links in the
official processing directory pursuant to Art. 30 GDPR.

 

Yours faithfully,

Heiko Roth

 

-------------------------------------------------------------------

 

This is a request for access to information under Article 15 of the TFEU
and, where applicable, Regulation 1049/2001 which has been sent via the
AsktheEU.org website.

 

Please kindly use this email address for all replies to this request:
[4][FOI #10571 email]

 

If [5][European Council request email] is the wrong address for information
requests to European Council, please tell the AsktheEU.org team on email
[6][email address]

 

This message and all replies from European Council will be published on
the AsktheEU.org website. For more information see our dedicated page for
EU public officials at [7]https://www.asktheeu.org/en/help/officers

 

Please note that in some cases publication of requests and responses will
be delayed.

 

 

-------------------------------------------------------------------

References

Visible links
2. http://www.consilium.europa.eu/
3. mailto:[email address]
4. mailto:[FOI #10571 email]
5. mailto:[European Council request email]
6. mailto:[AsktheEU.org contact email]
7. https://www.asktheeu.org/en/help/officers

ocultar partes citadas

TRANSPARENCY Access to documents (COMM), Consejo Europeo

1 Adjuntos

Dear Mr Roth,

 

On 10 February, the time-limit for replying to your application was
extended by 15 working days, until 3 March 2022.

 

However, the General Secretariat of the Council - acting as secretariat
for the European Council pursuant to Article 235(4) of the Treaty on the
Functioning of the European Union - is still conducting consultations
necessary to the examination of your request and you will be notified of a
decision as soon as possible.

 

We apologise for the delay in replying to your request.

 

 

Yours sincerely,

 

 

 

Transparency

 

[1]cid:image001.jpg@01D59F80.749EEBA0

 

General Secretariat of the Council

Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency

Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België

[2]www.consilium.europa.eu  |  [3][email address]

 

Disclaimer: The views expressed are solely those of the writer and may not
be regarded as stating an official position of the Council of the EU

Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur
et ne peuvent être considérés comme une position officielle du Conseil de
l'UE

 

References

Visible links
2. http://www.consilium.europa.eu/
3. mailto:[email address]

TRANSPARENCY Access to documents (COMM), Consejo Europeo

2 Adjuntos

Please find attached a letter from the General Secretariat of the Council
concerning your request for access to documents.

 

Yours sincerely,

 

 

 

Transparency

 

[1]cid:image001.jpg@01D59F80.749EEBA0

 

General Secretariat of the Council

Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency

Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België

[2]www.consilium.europa.eu  |  [3][email address]

 

Disclaimer: The views expressed are solely those of the writer and may not
be regarded as stating an official position of the Council of the EU

Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur
et ne peuvent être considérés comme une position officielle du Conseil de
l'UE

 

References

Visible links
2. http://www.consilium.europa.eu/
3. mailto:[email address]