Ref. Ares(2022)659843 - 28/01/2022
EUROPEAN COMMISSION
DIRECTORATE-GENERAL
TAXATION AND CUSTOMS UNION
International and General Affairs
Inter-institutional relations, coordination, communication and strategic planning
Brussels,
Taxud E2/Svdv – taxud.e.2(2022)287238
Mrs Venetia Roxburgh
1 Long Lane
UK - Borough
xxxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxx.xxx
(via e-mail mail)
Dear Madam,
Subject: Your application for access to documents – Ref GestDem No 2022/80
We refer to your e-mail dated 5 January 2022, in which you make a request for access to documents,
registered under the above-mentioned reference number.
You request access to:
“All documentation (including but not limited to all email correspondence, attendance lists,
agendas, background papers, transcripts, recordings and minutes/notes) relating to the meetings
listed below:
1. Between Eurofer and Gerassimos Thomas, Director General on the 23rd July 2021
2. Between Eurofer and Gerassimos Thomas, Director General on the 16th June 2021
3. Between Eurofer and Gerassimos Thomas, Director General on the 12th April 2021”
Following your request, we have identified documents:
“ 1) e-mail correspondence – meeting request by Eurofer dated 3 June 2021 and annex;
2)meeting report – meeting between Eurofer and Gerassimos Thomas on 16th June 2021;
3) e-mail
CBAM - Follow-up meeting EUROFER dated 13-07-2021;
4)meeting report – meeting between Eurofer and Gerassimos Thomas on 23 July 2021”.
You already received the documents relating meeting
“3. Between Eurofer and Gerassimos Thomas,
Director General on the 12th April 2021” with our reply dated 26 July 2021 (GESTDEM 2021/3439
- Ares(2021)4769750).
Commission européenne, B-1049 Bruxelles / Europese Commissie, B-1049 Brussel - Belgium. Telephone: (32-2) 299 11 11.
Office: J-79 (3/221) Telephone: direct line (32-2) 2921548
xxxx.xxxxxxx@xx.xxxxxx.xx
Your application has been dealt with in accordance with Regulation 1049/2001 on public access to
Commission documents.
Document 1 and its annex
This is an e-mail correspondence with Eurofer. In accordance with Article 4(4) of the Regulation, the
third party (Eurofer) was consulted as concerns the documents originating from them. In particular, they
have been consulted because personal data of their representatives and staff is mentioned in the
documents. They agree with the disclosure of the document. The annex is a letter from EUROFER to
the College relating CBAM and EU ETS (already publicly available).
Following from Regulation (EC) No 1049/2001 and based on the consultation with the third party, we
have considered that document 1 can be disclosed. Some references to personal data have been redacted
(see below under Personal data).
Documents 2, 3 and 4
Having examined the requested documents under the provisions of Regulation (EC) No 1049/2001
regarding public access to documents, these documents can be disclosed (expunged from personal
data).
Documents 2 and 4 are meeting reports, which can be disclosed. Please be informed that no briefing
was prepared for this meeting.
Personal data The documents to which you have requested access contain personal data (signatures, names
Commission and third party officials, office data).
Pursuant to Article 4(1) (b) of Regulation (EC) No 1049/2001, access to a document has to be
refused if its disclosure would undermine the protection of privacy and the integrity of the individual,
in particular in accordance with Community legislation regarding the protection of personal data. The
applicable legislation in this field is Regulation (EC) No 2018/1725. Pursuant to Article 9(1)(b) of
Regulation 2018/1725, ‘personal data shall only be transmitted to recipients established in the Union
other than Union institutions and bodies if the recipient establishes that it is necessary to have the
data transmitted for a specific purpose in the public interest and the controller, where there is any
reason to assume that the data subject’s legitimate interests might be prejudiced, establishes that it is
proportionate to transmit the personal data for that specific purpose after having demonstrably
weighed the various competing interests’.
We consider that, with the information available, the necessity of disclosing the aforementioned
personal data to you has not been established and it cannot be assumed that such disclosure would not
prejudice the legitimate rights of the persons concerned. Therefore, we are disclosing the documents
requested expunged from this personal data.
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Disclaimer
Please note that documents originating from third parties are disclosed to you based on Regulation (EC)
No 1049/2001. However, this disclosure is without prejudice to the rules on intellectual property, which
may limit your right to reproduce or exploit the released documents without the agreement of the
originator, who may hold an intellectual property right on them. The European Commission does not
assume any responsibility from their reuse.
In view of the nature of document 2 and 4, we would like to stress that Commission officials draft
minutes for internal use and are usually of value only for a limited time. They solely reflect the service’s
interpretation of the interventions made and do not set out any official position of the third parties to
which the document refers, which was not consulted on its content. It does not reflect the position of the
Commission and cannot be quoted as such.
Confirmatory application
In accordance with Article 7(2) of Regulation(EC) No 1049/2001, you are entitled to make a
confirmatory application requesting the Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter
to the Secretary-General of the Commission at the following address:
European Commission
Secretariat-General
Transparency, Document Management & Access to Documents (SG.C.1)
BERL 7/076
B-1049 Brussels
or by email to:
xxxxxxxxxx@xx.xxxxxx.xx
You may reuse the documents requested free of charge for non-commercial and commercial
purposes provided that the source is acknowledged and that you do not distort the original meaning
or message of the document. Please note that the Commission does not assume liability stemming
from the reuse.
Yours sincerely,
Emer Traynor
Head of Unit
Annexes: as stated above
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Electronically signed on 28/01/2022 10:13 (UTC+01) in accordance with article 11 of Commission Decision C(2020) 4482
