Ref. Ares(2022)1959743 - 17/03/2022
EUROPEAN COMMISSION
DIRECTORATE-GENERAL
CLIMATE ACTION
Directorate A – Strategy, Analysis and Planning
CLIMA.A.1 – Strategic Coordination, Legal & Institutional
Brussels
Ms Kalina DMITRIEW
1 Long Lane
SE1 4PG London
United Kingdom
Email
: ask+request-10723-
xxxxxxxx@xxxxxxxx.xxx
Subject:
Your application for access to documents – Ref GestDem No 2022/0944
Dear Madam,
We refer to your e-mail dated 14 February 2022 in which you make a request for access
to documents, registered on 15 February 2022 under the above-mentioned reference
number.
You requested access to:
All documentation, including, but not limited to, attendance
lists, agendas, background papers, minutes/notes and email correspondence about or
summarising, the following meetings of Cabinet members of Executive Vice-President
Frans Timmermans with organisations and self-employed individuals:
1. Meeting with Volvo Car Corporation AB (Volvo Cars) on the 26/01/2022 on Shift
to zero-emission mobility.
2. Meeting with Scania AB (publ) (Scania) on the 20/01/2022 on Zero emission
trucks.
DG CLIMA has identified four documents within the scope of the application.
1. Ares(2021)7906546: email from Volvo Cars dated 21 December 2021
2. Ares(2022)155037: correspondence with Volvo Cars dated 10 to 20 January 2022
2a. Annex to Ares(2022)155037
3. Ares(2022)448396: correspondence with Traton SE / European Clean Trucking
Alliance between 2 and 9 December 2021
4. Ares(2022)1182538: email from Traton SE dated 21 January 2022
4a. Annex to Ares(2022)1182538
Following an examination of the documents under the provisions of Regulation (EC)
No 1049/2001, I regret to inform you that a complete disclosure of the identified documents
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
is prevented by the exception concerning the protection of privacy and the integrity of the
individual outlined in Article 4(1)(b) of Regulation (EC) No 1049/2001, because they
contain: names and contact information of Commission staff members not pertaining to the
senior management; names and contact details of other natural persons and other
information relating to an identified or identifiable natural person.
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you for
a specific purpose in the public interest and where there is no reason to assume that the
legitimate interests of the data subject might be prejudiced. In your request, you do not
express any particular interest to have access to these personal data nor do you put forward
any arguments to establish the necessity to have the data transmitted for a specific purpose
in the public interest.
Consequently, I conclude that, pursuant to Article 4(1)(b) of Regulation (EC) No
1049/2001, access cannot be granted to the personal data contained in the documents, as the
need to obtain access thereto for a purpose in the public interest has not been substantiated
and there is no reason to think that the legitimate interests of the individuals concerned
would not be prejudiced by disclosure of the personal data concerned.
In case you would disagree with this position, you are entitled, in accordance with Article
7(2) of Regulation (EC) No 1049/2001, to submit a confirmatory application requesting the
Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt
of this letter to the Secretariat-General of the Commission at the following address:
European Commission
Secretariat-General
Unit C.1. ‘Transparency, Document Management and Access to Documents’
BERL 7/076
B-1049 Brussels, or by email to:
xxxxxxxxxx@xx.xxxxxx.xx
Yours faithfully,
(electronically signed)
Luca DE CARLI
Head of Unit
2
Electronically signed on 17/03/2022 09:34 (UTC+01) in accordance with Article 11 of Commission Decision (EU) 2021/2121