EUROPEAN COMMISSION
LEGAL SERVICE
UNIT RHIF
IT Sector
SOLON KM – LOT 1
Splitting of AJ document - specification
Date:
18/1/2013
Version:
1.1
Authors:
Revised by:
Approved by:
Public:
Reference Number:
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
Office:
- Tel. direct line +32 229-
- Fax +32 229-
Commission européenne, 2920 Luxembourg, LUXEMBOURG - Tel. +352 43011
http://ec.europa.eu/
@ec.europa.eu
Document History
Version
Date
Comment
Modified Pages
1.0
12/11/2012
Document created by
All
1.1
18/1/2013
Review of document to take into account two
All
alternative models to split AJ document
Contact:
, Telephone: +32 229-
@ec.europa.eu
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Document Version 1.1 dated 18/1/2013
1. CONTEXT
In the context of SOLON "Knowledge Management" project, the AJ ("Aperçus de
jurisprudence") documents produced on a regular basis have to be split in 'extraits' – extracts also
called fragments- so that :
Each extract can be associated to one or several 'thèmes juridiques' (TJ)
Each extract can be retrieved individually in a TJ based search.
This document :
- Describes what the split can be in term of resulting documents in HAN (Hermes – ARES –
Nomcom). For this purpose, it studies two possible alternatives.
- Gives some guidelines on how the split can be carried out. At this point, only manual
processing is dealt with.
This document follows the document "SOLON KM 1 - THEMES - Use Case Specification". It
gives a more precise picture on use case "Utilisation des documents et TJ pour la génération des
Aperçus de JurisPrudence (AJ) et leur restitution personnalisée dans une recherche" and more
specifically on the issue of adapting the current AJ production process so that it fits the business
needs laid out in the Use Case document.
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Document Version 1.1 dated 18/1/2013
2. ATERNATIVE #1 : ONE ARES DOCUMENT PER FRAGMENT
2.1. Description
Aperçu de jurispridence du
Split : one
…
'extrait' per
Arrêt du …
Juridicti
on
A.
Cour
Analyse
Recours
en
Acte
1)Arrêt du …
annulation
TJs
Recours en annulation
- recevabilité
-
recevabilité
:
: Parlement
Parlement
La Cour rappelle que
La Cour rappelle que …
…
Analyse
…
ES
A
R
ES
2)Arrêt du
One registered
document per
…
'extrait' with one attachment.
B.
Tribunal
Filed in sub-file e.g."Extraits -
1)Arrêt du …
chronique de jurisprudence
mars 2012" 'X.05.02.05.03'.
Eventually filed in litigation
case file.
…
Eventually linked to "acte"
B.TFP
document in Curia or ARES.
1)Arrêt du …
One
sub-file
per
Aperçu
document.
KM
…
'Extraits'
documents
are
ES
A
associated with the relevant TJs
R
ES
'Extraits' documents in ARES
are linked with the master
One AJ registered master
"Chronique" (ARES Inter-doc
document with one attachment
links)
Filed in file e.g. "Chroniques
de jurisprudence de l'équipe
2012" 'X.05.02.05'
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Document Version 1.1 dated 18/1/2013
The current situation where :
"Aperçus de Jurisprudence" master documents consisting of a sequence of "analyses"
fragments organised by jurisdiction/actes and correlated TJs are produced on a regular basis
(monthly as these lines are written),
AJs masters are consistently registered and filed in HAN,
will be maintained.
In addition to this, the following provisions will be taken :
AJs will be split in extraits consisting in an analyse linked to one acte and to one set of
correlated TJs.
The extraits will be individually registered as documents and filed in ARES in a way which
is consistent with the ARES handling of the master AJ document e.g. they will be filed in a
sub-file of the AJ file.
The extraits will be linked to their master AJ through ARES inter-document links
The extraits will be eventually filed in the case file whom they are related to and linked with
the "acte" document if it exists in ARES
Solon KM is used to create the associations for each extrait document.
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Document Version 1.1 dated 18/1/2013
2.2. Processing
Flow of tasks :
Get the AJ master
Check
that
Register and file
document
from
breakdown
the
master
AJ
senior Lawyer in
structure reflects
document
in
Ms
Word
unambiguously a
ARES according
structure.
set of analyses
to
current
associated
with
procedure
correlated TJs
Split
the
document in Ms
Word
creating
one
separate
MsWord
document
for
each extrait
Create
Create
ARES
Register and file
associations
links between the
each extrait in
between
ARES
master AJ and
ARES
extraits and TJs
extraits
using
SOLON
documents
KM
The average time necessary for the execution of these operations for one AJ master is estimated
between 2 and 4 man.hours.
There is room for automation of the process, allowing a decrease in the cost of operation.
This might be analysed in further technical documents in the context of batch loading of legacy
AJs in the system.
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Document Version 1.1 dated 18/1/2013
2.3. Examples
One fragment document registered in ARES :
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The same document in Solon with associations to TJ :
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3. ATERNATIVE #2 : ONE ARES ATTACHMENT PER FRAGMENT
3.1. Description
Aperçu de jurispridence du
Split : one
…
'extrait' per
Arrêt du …
Juridicti
on
A.
Cour
Analyse
Recours
en
Acte
1)Arrêt du …
annulation
TJs
Recours en annulation
- recevabilité
-
recevabilité
:
: Parlement
Parlement
La Cour rappelle que
La Cour rappelle que …
…
Analyse
…
ES
A
R
ES
2)Arrêt du
One additional single "Extraits
– Aperçu de jurisprudence …"
…
container document registered
B.
Tribunal
in parallel with the master.
1)Arrêt du …
One attachment per 'extrait'
uploaded in this container
document.
The
'affaire'
number(s) are stored in ext. ref.
…
field for each attachment.
Container document filed in
B.TFP
file
e.g.
"Chroniques
de
1)Arrêt du …
jurisprudence mars 2012"
'X.05.02.05' like the master.
…
KM
ES
A
R
ES
Each attachment 'extrait' is
associated with the relevant TJs
using the attachment number.
One
registered
master
Container document in ARES
document with one attachment
is linked with the master
"Chronique" (ARES Inter-doc
Filed in file e.g. "Chroniques
link)
de jurisprudence de l'équipe
2012" 'X.05.02.05'
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Document Version 1.1 dated 18/1/2013
The current situation where :
"Aperçus de Jurisprudence" master documents consisting of a sequence of "analyses"
fragments organised by jurisdiction/actes and correlated TJs are produced on a regular basis
(monthly as these lines are written),
AJs masters are consistently registered and filed in HAN,
will be maintained.
In addition to this, the following provisions will be taken :
AJs will be split in extraits consisting of an analyse linked to one acte and to one set of
correlated TJs
In addition to the AJ master document, an additional container document titled "Extraits - .."
will be registered in parallel in ARES and filed in the same file.
The extraits files will be individually uploaded in ARES as attachments of the container
document.
The extraits attachment will be eventually linked in the case file numbers by storing the case
numbers in the external reference fields.
The container will be linked to its master AJ through ARES inter-document link.
Solon KM is used to create the associations for each extrait attachment.
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Document Version 1.1 dated 18/1/2013
3.2. Processing
Flow of tasks :
Get the AJ master
Check
that
Register and file
document
from
breakdown
the
master
AJ
senior Lawyer in
structure reflects
document
in
Ms
Word
unambiguously a
ARES according
structure.
set of analyses
to
current
associated
with
procedure
correlated TJs
Split
the
document in Ms
Word
creating
one
separate
MsWord
document
for
each extrait
Create
Create
ARES
Register and file a
associations
links between the
container
between
ARES
master AJ and
document
and
extraits
extraits
upload
attachments and
TJs
using
SOLON KM
The average time necessary for the execution of these operations for one AJ is estimated between
1 and 2 man.hours.
There is room for automation of the process, allowing a decrease in the cost of operation.
This might be analysed in further technical documents in the context of batch loading of legacy
AJs in the system.
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Document Version 1.1 dated 18/1/2013
3.3. Examples
One container document registered in ARES :
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The same document in Solon with associations to TJs :
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4. CONCLUSION
The alternative #1 offers a finer control over the richness of information dedicated to each extrait
because the full range of meta-data of an ARES document could be used. For instance, it is
possible to keep a full title for each extrait and also to fine-grain the linking of each extrait
document by filing it in 'case file'.
The alternative #2 offers a simpler model and therefore a simpler production process whether it
is done manually or automated. Moreover, it avoids multiplication of ARES reference for
document whose size can be a few line of text. As for us of attchments vs. documents, it fits
better into the e-Domec guidelines.
After experimentation of both alternatives on the Test environment, the alternative #2 has
been selected for roll-out in production.
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Document Version 1.1 dated 18/1/2013