Ref. Ares(2016)5688179 - 30/09/2016
Directorate-General for Communications Networks, Content and Technology
Policy Strategy and Outreach
Policy Outreach and International Affairs
By registered letter with acknowledgment of receipt
Rue d'Edimbourg 26
Advance copy by email:
Subject: Your application for access to documents – Ref GestDem No 2016/4607
Dear Ms Cann,
We refer to your e-mail dated 18/08/2016 in which you make a request for access to documents,
registered the same day under the above-mentioned reference number. We also refer to our
holding reply of 08/09/2016, ref.: Ares(2016)5122228 concerning the extension of the deadline.
You request access to "all documentation relating to Vice President Ansip's and DG Connect's
meetings with the European Round Table of Industrialists on 20 July 2015 and 5 October 2015.
This should include all invitations, attendance lists, agendas, reading materials, minutes and/ or
follow up reports."
Your application concerns the following documents:
Meeting with ERT on 20/07/2016
- VP Ansip's invitation letter
- Key conclusions of the 20 July meeting and list of participants
- Agenda of 20 July meeting
- Background brief of 20 July meeting
- Short intro to the first meeting on 20 July
- ERT response to the questions suggested by Vice-President Ansip for discussion
Meeting with ERT on 05/10/2016
- Agenda of 05 Oct meeting
- Background brief of 05 Oct meeting
- Key conclusions of the 5 Oct meeting and list of participants
- VP AA letter sending conclusions of the meetings to the ERT
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
Office: BU25 04/081 - Tel. direct line +32 229-91145
Some of the documents to which you have requested access contain personal data.
Pursuant to Article 4(1) (b) of Regulation (EC) No 1049/2001, access to a document has to be
refused if its disclosure would undermine the protection of privacy and the integrity of the
individual, in particular in accordance with Community legislation regarding the protection of
personal data. The applicable legislation in this field is Regulation (EC) No 45/2001 of the
European Parliament and of the Council of 18 December 2000 on the protection of individuals
with regard to the processing of personal data by the Community institutions and bodies and on
the free movement of such data1.
When access is requested to documents containing personal data, Regulation (EC) No 45/2001
becomes fully applicable2.
According to Article 8(b) of this Regulation, personal data shall only be transferred to recipients if
they establish the necessity of having the data transferred to them and if there is no reason to assume
that the legitimate rights of the persons concerned might be prejudiced.
We consider that, with the information available, the necessity of disclosing the aforementioned
personal data to you has not been established and/or that it cannot be assumed that such disclosure
would not prejudice the legitimate rights of the persons concerned. Therefore, we are disclosing the
documents requested expunged from this personal data.
In case you would disagree with the assessment that the expunged data are personal data which can
only be disclosed if such disclosure is legitimate under the rules of personal data protection, you are
entitled, in accordance with Article 7(2) of Regulation 1049/2001, to make a confirmatory
application requesting the Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this
letter to the Secretary-General of the Commission at the following address:
Transparency unit SG-B-4
or by email to: firstname.lastname@example.org
Head of Unit
Encl.: Redacted documents
1 Official Journal L 8 of 12.1.2001, p. 1
2 Judgment of the Court of Justice of the EU of 29 June 2010 in case 28/08 P, Commission/The Bavarian
Lager Co. Ltd, ECR 2010 I-06055.
Electronically signed on 30/09/2016 12:48 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563