DG AGRI practical arrangements for treating access to documents requests
Ref. Ares(2015)4974417 - 10/11/2015
Ref. Ares(2016)5721834 - 03/10/2016
Arrival of the access to documents request via
SG, directly or via DG AGRI units in the AGRI
ACCESS DOCUMENTS functional mailbox
Access to documents requests from citizens
Request from Member States national
and legal entities
- Regulation (EC)
authorities – treated within the framework of
1049/2001
loyal cooperation - Article 4 of the Treaty on
European Union (TEU)
R.6 AGRI ACCESS DOCUMENTS - Registration in
Gestdem, a cknowledgement of receipt and
attribution for direct reply by the responsible unit by
attribution to the responsible unit
AresLook
Request for information (replies to queries, where no specific documents are
involved) - to be treated by the responsible unit according to the Code of
Good Administrative Behaviour
The responsible unit shall:
The responsible unit shall:
prepare the list of identified
documents (only registered in Ares or in
SIGNATURES
prepare a direct reply,
another Commission document
register it in ARES linked to
management system)
the request
analyse and decide to grant
Positive replies and
full, partial access or refuse
add an INFO task for the
partially negative replies
disclosure, or for documents of
virtual entity
without personal data –
third parties decide whether to
ve_agri.accessdocuments in
DIR R
consult them
ARES
Partially negative and
in case of refusal, provide a
National Authorities may have
negative replies – DG
more rights than a citizen to obtain
substantiated justification based
documents not granted to the
on the exceptions laid down in
Devoid of purpose
public. However, the possession of
Article 4 of Reg. 1049/2001
replies (no document
these documents does not equal
identified) – Head of unit
publication and National
redact personal data
Authorities cannot transfer them to
responsible for the subject
third parties without consulting the
submit the list, the
matter
Commission.
documents and decision to AGRI
ACCESS DOCUMENTS
When needed, legal advice can be
requested from I.1
R.6 AGRI ACCESS DOCUMENTS takes
care of the consultations and the
preparation of the signatories of the
Access to documents
replies in ARES