Ref. Ares(2017)3014161 - 15/06/2017
From:
INEA CEF GAS
Sent:
15 June 2017 16:42
To:
Cc:
Subject:
Final Report 6.1.1-0054-CZPL-S-M-14 - Preparatory studies for the Poland-Czech
Republic interconnection
Dear
Thank you for the email of last week. As I was out of office, I could come back to this question only now.
Indeed, in line with art II.23.2.2 of the GA, upon the completion of the action, both beneficiaries would
have to submit the list of the documents mentioned below.
As regards your specific question, there is no need to send for INEA's prior validation the signed ToR for
the certificate on the financial statements. ToR should be submitted together with the report of auditor's
factual findings on the costs declared to INEA.
List of documents:
• A common final report drawn up in accordance with Annex V of the GA
• An individual (per beneficiary) financial statement drawn up in accordance with Annex VI and
containing a statement of the eligible costs
• An individual certification by the Member State in which the beneficiary is established that i) the
information provided is full, reliable and true and ii) the costs declared in the final financial
statement are real and eligible in accordance with this Agreement
• An individual certificate on the financial statements and underlying accounts in accordance with
Annex VII.
The beneficiary shall certify that the information provided in the request for payment of the balance is
complete, reliable and true. It shall also certify that the costs incurred can be considered eligible in
accordance with the Agreement and that the request for payment is substantiated by adequate
supporting documents that can be produced in the context of the checks or audits described in Article
II.27. In addition, it shall certify that all the receipts referred to in Article II.25.3.2 have been declared.
Dear
Please note that as the total contribution in the form of reimbursement of actual costs for Gaz-system is
expected to be less than EUR 750 000 and the requests for reimbursement is also expected to be less
than EUR 325 000, a certificate on the financial statements and underlying accounts (last bullet point) is
not required in line with art II.23.2.2 (e) of the GA.
Dear both,
Please note that INEA has published a revised set of templates for financial statements applicable to the
CEF Energy programme. These templates are to be used to submit your request of the payment of the
balance.
Specifically, the individual financial statement is to be completed by every beneficiary receiving EU
funding, while the consolidated financial statement is destined for multi-beneficiary projects with
coordinator. Please read carefully the guidelines.
The principle updates, which aim at streamlining the reporting requirements, address:
1. Feedback received by beneficiaries on the use of previous templates;
2. Simplification on how to complete the financial statements;
3. Detailed references to the relevant articles of the grant agreement stipulating each reporting
requirement;
4. An option for you, and where possible, to flag those declared items that have been used for
drawing up the Certificate on the Financial Statements (when submitted). This indication will allow for a
better Key Item selection at the level of control performed by the Agency;
5. Simplification for those beneficiaries who have their general accounts in a NON EUR currency.
You need to indicate the calculated ex-change rate in a dedicated field. Based on this ex-change rate all
declared costs items will automatically be calculated into EUR. A link to calculate the correct exchange
rate as required by the Grant Agreement is provided for in the guidelines.
Unless you have already prepared your Interim or Final payment claim, you are requested to use these
new templates with immediate effect.
Should you have any questions when reading the guidelines, or using the templates, please contact me.
Kind regards
Project Manager
Unit C4 - CEF (Connecting Europe Facility) Energy & ICT
European Commission
Innovation and Networks Executive Agency (INEA)
Chaussée de Wavre 910
W910 01/113
B-1049 Brussels
Fax: +32 (0)2 29.73727
http://inea.ec.europa.eu/
From:
Sent: Thursday, June 08, 2017 1:46 PM
To: INEA CEF GAS
Cc:
Subject: Action 6.1.1-0054-CZPL-S-M-14 - Preparatory studies for the Poland-Czech Republic
interconnection
Dear
We would like to clarify the INEA requirements regarding the preparation of the final report related
to the grant agreement under the CEF – Energy sector, Agreement No
INEA/CEF/ENER/M2014/0023, Action 6.1.1-0054-CZPL-S-M-14.
If we understand correctly the Article II.23 of the Grant Agreement, we need to submit following
documents:
¾ final report drawn up in accordance with Annex V;
¾ a summary financial statement (“summary financial statement”) drawn up in accordance
with Annex VI;
¾ certification by the Member State;
¾ a certificate on the financial statements and underlying accounts “certificate on the
financial statements” (unless the Special Conditions provide otherwise, for which the
total contribution in the form of reimbursement of actual costs is at least EUR 750 000
and which requests a reimbursement in that form of at least EUR 325 000); this
certificate shall be produced by an approved auditor or, in case of public bodies, by a
competent and independent public officer and
drawn up in accordance with Annex VII.
We have a particular question regarding last point – the Annex VII. The Annex VII represents
model terms of reference (ToR) for the certificate on the financial statements that should be
signed by the beneficiary and the auditor. Could you please let us know what is the procedure to
be followed?
Shall we send you the signed ToR for your validation first, before developing of the final report,
or the ToR should be simply an integral part of the final report – request for payment of the
balance?
Thank you in advance for this clarification.
Kind regards,
Senior specialist, Grid development
NET4GAS, s.r.o.
Na Hřebenech II 1718/8
140 21 Praha 4 – Nusle
Czech republic
Web: www.net4gas.cz