Ref. Ares(2020)794438 - 07/02/2020
<Contract number>
<Start date and end date of the reporting period>
ANNEX VI
FINAL NARRATIVE REPORT
• This report must be completed and signed by the contact person of the coordinator.
• The information provided below must correspond to the financial information that appears in the
financial report.
• Please complete the report using a typewriter or computer
(you can find this form at the following
address <specify>).
• Please expand the paragraphs as necessary.
•
Please refer to the special conditions of your grant contract and send one copy of the report to
each address mentioned.
• The contracting authority will reject any incomplete or badly completed reports.
• Unless otherwise specified, the answer to all questions must cover the reporting period as specified
in point 1.6.
• Please do not forget to attach to this report the proof of the transfers of ownership referred to in
Article 7.5 of the general conditions.
Table of contents
List of acronyms used in the report
1. Description
1.1. Name of coordinator of the grant contract:
1.2. Name and title of the contact person:
1.3. Name of beneficiary(ies) and affiliated entity(ies) in the action:
1.4. Title of the action:
1.5. Contract number:
1.6. Start date and end date of the action:
1.7. Target country(ies) or region(s):
1.8. Final beneficiaries &/or target groups1 (if different) (including numbers of women and
men):
1.9. Country(ies) in which the activities take place (if different from 1.7):
1 ‘Target groups’ are the groups/entities who will be directly positively affected by the project at the project
purpose level, and ‘final beneficiaries’ are those who will benefit from the project in the long term at the level of
the society or sector at large.
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2. Assessment of the implementation of action activities and its results
2.1. Executive summary of the action
Please give a global overview of the action’s implementation for the whole duration of the
project
Referring to the updated final logical framework matrix2 (see point 2.3. below), describe the
level of achievement of the outcome(s) on both the final beneficiaries &/or target group (if
different) and the situation in the target country or target region which the action addressed.
Please explain if the intervention logic has proved to be valid, including with the possible
changes and their justifications presented in earlier reports, comment the likeliness of
reaching the final target(s) related to the impact in a near future (specify).
Please indicate any modification that have be brought to the Logical framework matrix since
the start of the Action and explain briefly why (complete explanation should be placed in the
2.2 section under the relevant level considered: outcomes, outputs, activities).
2.2. Results and activities
A. RESULTS
The narrative report should be based on the monitoring and evaluation system set up using
as a basis the Logical framework matrix. As such, narrative reports must inform all the
indicators defined in the logical framework. Monitoring and/or evaluation reports relating
to the performance of the Action shall be used and mentioned in the narrative report. All the
monitoring and/or evaluation reports shall be submitted to the Commission with the Final
narrative report.
What is your assessment of the results of the action so far? Include observations on the
performance and the achievement of outputs, outcomes and impact and whether the action
has had any unforeseen positive or negative results.
Explain how the Action has mainstreamed cross-cutting issues such as promotion of human
rights,3 gender equality,4 democracy, good governance, children’s rights and indigenous
peoples, youth, environmental sustainability5 and combating HIV/AIDS (if there is a strong
prevalence in the target country/region).
Referring to the final updated logframe matrix (see point 2.3. below) please comment the
level of achievement of all the results on the basis of the corresponding current value of the
indicators and all the related activities implemented during the reporting period.
- the level of achievement on the basis of the corresponding baseline, target and current
value of the indicators, making reference to the assumptions and risks defined in the
Logical framework
2 The relevant terminology (i.e. outputs, outcome, indicators, etc.) is defined in the logical framework matrix
template attached to the guidelines for applicants (Annex e3d).
3 Including those of people with disabilities. For more information, see ‘Guidance note on disability and
developmen
t’ at https://ec.europa.eu/europeaid/disability-inclusive-development-cooperation-guidance-note-
eu-staff_en
4 See Guidance on Gender equa
lity at https://ec.europa.eu/europeaid/toolkit-mainstreaming-gender-equality-ec-
development-cooperation_en
5 See Guideline for environmental integration
at https://ec.europa.eu/europeaid/sectors/economic-
growth/environment-and-green-economy/climate-change-and-environment_en
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<Start date and end date of the reporting period>
- the activities covered and implemented. Activities should be linked to corresponding
output(s) through clear numbering.
(…)
Outcome – "<Title of the Outcome>"
(…)
Comment on final status of indicators associated to Oc and explain any changes, especially
any underperformance; refer to the indicators and assumptions in the Logframe:
(Possibly) intermediary Outcome 1 (iOc1) – "<Title of intermediary Outcome 1>"
(…)
Output 1.1. (Op 1.1.) – "Title of Output 1.1. "
(…)
Following the above assessment of results, please elaborate on all
the topics/activities
covered.
B. ACTIVITIES
Activity 1.1.1.
Please explain any problems (e.g. delay, cancellation, postponement of activities) which
have arisen and how they have been addressed (if applicable)
Please list any risks that might have jeopardised the realisation of some activities and
explain how they have been tackled.
Activity 1.1.2.
(…)
2.3. What has your organisation or any actor involved in the Action learned from the Action and
how has this learning (including evidence from monitoring and evaluations) -been utilised
and disseminated? What has and has not worked?
Describe if the action will continue after the support from the European Union has ended.
Are there any follow up activities envisaged? What will ensure the sustainability of the
action?
2.4. The Logical framework (logframe) matrix should evolve during the Action project (i.e. the
projects) lifetime: new lines can be added for listing new activities as well as new columns
for intermediary targets (milestones) when it is relevant and values will be regularly updated
in the column foreseen for reporting purpose (see “Current value”). The term "results" refers
to the outputs, outcome(s) and impact of the Action.
The logframe can be revised as necessary (in line with the provisions defined in Article 9.4
of the General Conditions).
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Result chain
Indicator
Baseline
Target
Current
Source and
Assumptions
(value &
(value &
value*
mean of
reference
reference
(reference
verification
year)
year)
year)
(* to be
included in
interim
and final
reports)
The broader, long-
Quantitative
The value of
The
The latest
Ideally to
Not applicable
term change to
and/or
the
intended
available
be drawn
which the action
qualitative
indicator(s)
final value
value of the from the
contributes at
variable that
prior to the
of the
indicator(s) partner's
country, regional
provides a
intervention
indicator(s). at the time
strategy.
or sector level, in
simple and
against
(Ideally, to
of
the political, social, reliable mean
which
be drawn
reporting
economic and
to measure
progress
from the
(* to be
environmental
the
can be
partner's
updated in
global context
achievement
assessed or
strategy )
interim and
which will stem
of the
comparisons
final
from interventions
correspondin
made.
reports)
of all relevant
g result
(Ideally, to
all objective )
actors and
To be
be drawn
stakeholders.
presented,
from the
when
partner's
relevant,
strategy)
pact (Over
disaggregated
Im
by sex, age,
urban/rural,
disability, etc.
The main medium-
(see definition
The value of
The
(same as
Sources of
Factors outside
term effect of the
above)
the
intended
above)
information project
))
intervention
indicator(s)
final value
and
management's
focusing on
prior to the
of the
methods
control that may
behavioural and
intervention
indicator(s).
used to
influence on the
institutional
against
collect and
impact-outcome(s)
fic objective(s
changes resulting
which
report
linkage.
from the Action
progress
(including
peci
(It is good practice
can be
who and
) (S
to have one specific
assessed or
when/how
objective only,
comparisons
frequently).
however for large
made.
tcome (s
Actions, other short
Ou
term outcomes can
be included here)
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<Contract number>
<Start date and end date of the reporting period>
Result chain
Indicator
Baseline
Target
Current
Source and
Assumptions
(value &
(value &
value*
mean of
reference
reference
(reference
verification
year)
year)
year)
(* to be
included in
interim
and final
reports)
The direct/tangible
(same as
(same as
(same as
(same as
(same as
Factors outside
products
above)
above)
above)
above)
above)
project
(infrastructure,
management's
goods and services)
control that may
delivered/generated
influence on the
uts
by the intervention
other
Outp
(*Outputs should in
outcome(s)/outputs
principle be linked
linkage.
to corresponding
outcomes through
clear numbering)
2.5. Activity matrix
What are the key
Means
Assumptions
activities to be
What are the political, technical, financial, human and material
Factors
carried out to
resources required to implement these activities, e.g. staff, equipment,
outside
produce the
supplies, operational facilities, etc.
project
intended outputs?
management'
Costs
s control that
(*activities should
What are the action costs? How are they classified? (Breakdown in the
may impact
in principle be
Budget for the Action)
on the
linked to
activities-
corresponding
outputs
output(s) through
linkage.
clear numbering)
2.6. Explain how the action has mainstreamed cross-cutting issues such as promotion of human
rights,6 gender equality,7 democracy, good governance, children’s rights and indigenous
peoples, environmental sustainability8 and combating HIV/AIDS (if there is a strong
prevalence in the target country/region)9.
2.7. How and by whom have the activities been monitored/evaluated? Please summarise the
results of the feedback received from the beneficiaries and others.
2.8. What has your organisation or any actor involved in the action learned from the action and
how has this learning been utilised and disseminated?
6 Including those of people with disabilities. For more information, see ‘Guidance note on disability and
devel
opment’ at https://ec.europa.eu/europeaid/disability-inclusive-development-cooperation-guidance-note-eu-
staff_en
7 https://ec.europa.eu/europeaid/toolkit-mainstreaming-gender-equality-ec-development-cooperation_en
8 Guidelines for environmental integration are availabl
e at: https://ec.europa.eu/europeaid/sectors/economic-
growth/environment-and-green-economy/climate-change-and-environment_en
9 Please refer to EC Guidelines on gender equality, disabilities, etc.
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<Contract number>
<Start date and end date of the reporting period>
2.9. Please list all materials (and number of copies) produced during the action on whatever
format (please enclose a copy of each item, except if you have already done so in the past).
Please state how the items produced are being distributed and to whom.
2.10. Please list all contracts (works, supplies, services) above EUR 60 000 awarded for the
implementation of the action for the whole implementation period since the last interim
report if any or during the reporting period, giving for each contract the amount, the name of
the contractor and a brief description on how the contractor was selected, including
compliance with EU restrictive measures.
3. Beneficiaries/affiliated entities, trainees and relations with Government/other cooperation
3.1. How do you assess the relationship between the beneficiaries/affiliated entities of this grant
contract (i.e. those having signed the mandate for the coordinator or an affiliated entity
statement)? Please provide specific information for each beneficiary/affiliated entity.
3.2. Is the above agreement between the signatories to the grant contract to continue? If so, how?
If not, why?
3.3. How would you assess the relationship between your organisation and State authorities in
the action countries? How has this relationship affected the action
?
3.4. Where applicable, describe your relationship with any other organisations involved in
implementing the action:
• Associate(s) (if any)
• Contractor(s) (if any)
• Final beneficiaries and target groups
• Other third parties involved (including other donors, other government agencies or
local government units, NGOs, etc.)
3.5. Where applicable, outline any links and synergies you have developed with other actions.
3.6. If your organisation has received previous EU grants in view of strengthening the same
target group, in how far has this action been able to build upon/complement the previous
one(s)? (List all previous relevant EU grants).
3.7. How do you evaluate cooperation with the services of the contracting authority?
3.8 Where applicable, include a traineeship report on each traineeship which ended in the
reporting period to be prepared by the trainee including the result of the traineeship and
assessment of the qualifications obtained by the trainee with a view to his/her future
employment
.
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4. Visibility
How is the visibility of the EU contribution being ensured in the action?
The European Commission may wish to publicise the results of actions. Do you have any
objection to this report being published on the EuropeAid website? If so, please state your
objections here.
5. Location of records, accounting and supporting documents
Please indicate in a table the location of records, accounting and supporting documents for each
beneficiary and affiliated entity entitled to incur costs.
The European Commission may wish to publicise the results of actions. Do you have any objection to
this report being published on the website of DG International Cooperation and Development ? If so,
please state your objections here.
Name of the contact person for the action: ……………………………………………
Signature: ………………………………Location: ……………………………………
Date report due: ……………………..…Date report sent: ………………………………
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