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Ref. Ares(2014)142754 - 23/01/2014
 
 
 
 
 
 
 
ITDB - Web INF 
1st Quarterly Progress Report 
Reporting Period:  
16 October 2013 – 16 January 2014 
 
 
 
Prepared For JRC Contract No. 226425-2013 10 KAR DE: Incident and Trafficking 
Database (ITDB) Online Incident Notification Forms (Web-INF) System 
 
 
 
 

January 16, 2014 
 
 
 
 

link to page 3 link to page 3 link to page 4 link to page 4 link to page 4 ITDB - WebINF - First Quarterly Progress Report - 23 January 2014 
 
Table of Contents 
 
Contents 
1. 0 
Technical Progress ...................................................................................................................... 3 
1.1 
Achievements .............................................................................................................................. 3 
1.2 
 Status of deliverables and milestones for the 1st quarter .......................................................... 4 
1.3 
 Issues .......................................................................................................................................... 4 
1.4 
 Next Period Plan ......................................................................................................................... 4 
 
 
 
 
 
 

ITDB - WebINF - First Quarterly Progress Report - 23 January 2014 
 
1. 0  Technical Progress 
1.1  Achievements 
The first month since the start of the ITDB Web INF project, focus was given on setting up processes 
in place to be able to exchange relevant project related information with all stakeholders and to 
prepare the working environment for the software developer to be able to write the ITDB WebINF 
software within the IAEA computer network. For the organizational side of the project a kickoff 
meeting was held in which relevant parties from EC-JRC, URS and IAEA-NSNS participated to discuss 
the format and frequency of communication relevant for the progress of the project. In addition, 
some of the more active ITDB Points for Contact were asked if they are willing to participate as test 
users for the prototype version of the ITDB WebINF and to guide the development, test the 
functionality and verify the usefulness of the system before it is released officially to all ITDB Points 
of Contact. In order to facilitate communication within the group of test users, a special discussion 
area (page) was created in the NUSEC portal and the required permissions for the test users were 
given so that they can share their feedback. From the technical side, a computer system in the IAEA 
for development was prepared including obtaining network access credentials, obtaining necessary 
computer permissions to install all required software, obtain permissions to access and modify the 
required databases and web servers for the development of the system. Last but not least, access 
was obtained to the version control system so that all development work for the ITDB WebINF can 
be safely stored without the risk of losing work and for potential sharing with other developers in 
the future. Some development work had already started in this period, mainly including some small 
problems with the WebINF prototype system presented in the ITDB POC meeting in 2012. The goal 
was to make the prototype system operational so that the group of test users can start using it and 
propose changes to it. The first month concluded with the preparation of the Project Initiation 
Document.  
During the next 6 weeks (Nov 18 – Dec 27, 2013) some of the requests for improvement of the 
system, both from staff from the IAEA and the test  users, were implemented into the software and 
were released for further testing by the test users. Some of the changes that were implemented 
during this period include: 
  Improved layout for Tab 1 of the WebINF form, with better structure and some additional 
questions 
  Interface for obtaining geo coordinates for an incident 
  Improved interface controls to provide information related to materials involved in the 
incident (structured dropdowns and better layout of the input tables) 
  Additional questions for Tab 3 of the WebINF form 
  Conditional logic implemented for the questions in Tab3 whereas questions can be displayed 
or not based on the incident type selected 
  Changes to the WebINF search interface to restrict information based on type of user using 
the system (national user or ITDB staff)  
 
 

ITDB - WebINF - First Quarterly Progress Report - 23 January 2014 
 
  Overall changes to the WebINF system so that it integrates better within the NUSEC portal 
where the system is hosted 
The changes done in this period were described to the test users and they are supposed to test the 
improved system until the ITDB WebINF consultancy meeting scheduled for January 22-23, 2014. 
The changes were also presented to all the staff at IAEA-NSNS that deal with the ITDB in some 
fashion. In addition, the prototype system was also presented to 
during a 
meeting at the IAEA headquarters in Vienna. 
In the period 27 December, 2013 – January 16, 2014, there were preparations for a consultancy 
meeting that will take place at the start of the next reporting period. This include preparing 
materials for the participants to be able to prepare for the meeting so that we can more effectively 
use the time of the meeting and prepare some documents/presentations with proposals for 
improving the structure of the questions and thus the usefulness of the information obtained 
through the WebINF system for IAEA staff and later for other ITDB Points of Contact.  
1.2   Status of deliverables and milestones for the 1st quarter 
Item 
Period 
Status 
Project Initiation Document 
October 16, 2013 -  
Completed and sent to 
 
November 16, 2013 
(JRC) 
Operational ITDB WebINF 
November 17, 2013 -  The deadline for this item falls in the 2nd 
System 
April 21, 2014 
quarter, but work on it started in the 1st 
quarter.  
A pilot version is already available for testing. 
Based on feedback from a test user group, 
this pilot version of the system will be 
improved and then released to all ITDB Points 
of Contact.  
1.3   Issues 
Currently there aren’t any issues that can hinder the successful completion of the planned activities 
for the project.  
1.4   Next Period Plan 
The focus during the next quarter (January 17 – April 17, 2014) will be to prepare the ITDB – WebINF 
system for release to all the ITDB Points of Contacts (POCs) from participating member states. At the 
beginning of the period, a consultancy meeting will take place in Vienna on January 22-23 with the 
several POCs participating in the test group for the development of the WebINF. During this 2 day 
meeting, they will be able to express their opinion on the current functionality of the system and 
discuss features that need to be added, removed and or updated.  
 
 

ITDB - WebINF - First Quarterly Progress Report - 23 January 2014 
 
After the consultancy meeting, all the results will be collected, organized and prioritized. The most 
important changes will then be implemented into the system by the end of March 7, 2014. The same 
users from the consultancy meeting will then have 2 weeks to test the new changes and would need 
to report any potential problems. Based on their feedback, the last set of (minor) modifications to 
the system will be implemented. With the end of the 2nd quarter and the beginning of the third, the 
system will become available (April 21, 2014) to all ITDB Points of Contact.  
In this period more emphasis will be given on testing the ITDB WebINF system using various devices 
so additional equipment will be needed in order to be able to do that. This includes laptop 
computers that can be used within the IAEA network and tablet computers. A proposal document 
for purchasing some of these devices will be prepared and submitted for approval at the beginning 
of the 2nd project quarter. 
According to the project plan, during the third project quarter some data export interfaces for ITDB 
WebINF need to be developed. The data would need to be transferred into the ITDB database which 
is hosted on a different database server with different security settings and into the Palantir system. 
In order to be able to complete the data export interfaces and set appropriate access policies, two 
training courses for the developer of the ITDB WebINF system will be required. Although these 
training courses would take place during the third project quarter, attendance to the training 
courses needs to be planned and booked during the second project quarter. A proposal document 
for the training courses will be prepared and submitted for approval.  
2.0  Financial and Business Status 
The financial status for the project through 16 January 2014 is summarized in the following table: 
 
Financial/Business Status
Budget
Authorized
Q1: Cost
Total Cost to Date
Balance Remaining
€                    1
  00,232.00
€                      1
   6,458.75
€                      1
   6,458.75
€                      8
   3,773.25
Labor Hours
Authorized
Q1: Hours
Total Hours
Balance Remaining
2080
496
496
1584
Hardware & Travel
Authorized
Q1: Cost
Total Cost to Date
Balance Remaining
€                      3
   4,397.00
€                                  - 
€                                  - 
€                      3
   4,397.00  
 
 

Document Outline