Ref. Ares(2020)6041991 - 28/10/2020
EUROPEAN COMMISSION
DIRECTORATE-GENERAL
ENVIRONMENT
Implementation & Support to Member States
Compliance & Better Regulation
Brussels
ENV.E.4/DF
Ms. Venetia Roxburgh
40 Bermondsey Street
LONDON
E-mail:
xxxxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxx.xxx
Subject: Your application for access to documents – GESTDEM 2020/6033
Dear Ms. Roxburgh,
I refer to your email dated 6 October 2020, registered on 9 October, in which you make a
request for access to documents, under the above mentioned reference number.
Your request concerns: ‘
All documentation (including but not limited to all email
correspondence, attendance lists, agendas, background papers, transcripts, recordings
and minutes/notes) relating to the meeting listed below: Between Camilla Bursi, Cabinet
member of Virginijus Sinkevičius and Virginijus Sinkevičius, Commissioner on 20th May
2020’.
Four documents have been identified in the scope of your request:
1. Eurelectric letter of 4 December 2019 requesting a meeting, sent by a mail of
the following day - document Ares (2019) 7543037;
2. Reply from the Cabinet of 25 February 2020 - document Ares(2020) 1183773;
3. Correspondence to re-arrange the physical meeting into a virtual one, due to the
Covid - document Ares (2020)5998698;
4. The meeting report drafted - document Ares (2020)5999508.
With regard to these documents, a complete disclosure is prevented by the exception
concerning the protection of privacy and the integrity of the individual outlined in Article
4(1)(b) of Regulation (EC) No 1049/2001, because they contain the following personal data:
-
the names/initials and contact details of natural persons;
-
handwritten signature.
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you
for a specific purpose in the public interest and where there is no reason to assume that
the legitimate interests of the data subject might be prejudiced. In your request, you do not
express any particular interest to have access to these personal data nor do you put forward
arguments to establish the necessity to have the data transmitted for a specific purpose in the
public interest. Consequently, I conclude that, pursuant to Article 4(1)(b) of Regulation
(EC) No 1049/2001, access cannot be granted to the personal data contained in the
requested documents, as the need to obtain access thereto for a purpose in the public interest
has not been substantiated and there is no reason to think that the legitimate interests of the
individuals concerned would not be prejudiced by disclosure of the personal data concerned.
You may reuse the disclosed document from the Commission free of charge and for non-
commercial and commercial purposes, provided that the source is acknowledged and that
you do not distort the original meaning or message of the document. Please note that the
Commission does not assume liability stemming from the reuse. The documents
originating from Eurelectric are disclosed to you based on Regulation (EC) No
1049/2001. However, this disclosure is without prejudice to the rules on intellectual
property, which may limit your right to reproduce or exploit the released document
without the agreement of the originator, who may hold an intellectual property right on it.
The European Commission does not assume any responsibility from their reuse.
In case you would disagree with this position, you are entitled, in accordance with Article
7(2) of Regulation (EC) No 1049/2001, to submit a confirmatory application requesting the
Commission to review this position.
Such a confirmatory application should be addressed within 15 working days upon receipt
of this letter to the Secretariat-General of the Commission at the following address:
European Commission
Secretariat-General
Unit C.1. ‘Transparency, Document Management and Access to Documents’
BERL 7/076
B-1049 Brussels, or by email to:
xxxxxxxxxx@xx.xxxxxx.xx
Yours faithfully,
(e-signed)
Robert Konrad
Head of Unit
Enclosures:
Reply of 25 02 2020
Letter Eurelectric of 04 12 2019
Meeting Report -20 05 2020.pdf
Correspondence to re-arrange the meeting.pdf
2
Electronically signed on 28/10/2020 10:28 (UTC+01) in accordance with article 11 of Commission Decision C(2020) 4482