JOINT RESEARCH CENTRE
Directorate I – Competences
Text and Data Mining
Head of Unit
By registered letter with
acknowledgment of receipt1
Mr Roland Zonai
Karolyi utca 6.
Sent by pdf only to:
Dear Mr Zonai,
Your application for access to documents – Ref. GestDem No 2021/2011
We refer to your request dated 30th March 2021, sent via Asktheeu platform, in which you make a
request for access to documents, registered on the same date under the above-mentioned reference
SCOPE OF THE REQUEST
You request access to the following:
- The number and details of all the license agreements signed with public authorities of EU
Member states for the use of the CompareD platform and the associated Semantic Similarity Tool
for the evaluation of R&I funding and research proposals being developed by the TIM team
["CompareD Proposal Evaluation Tools"];
1 According to standard operational procedure, the reply is usually also sent to you by registered post. Please note,
however, that due to the extraordinary health and security measures currently in force during to the COVID-19
epidemics, which include the requirement for all Commission non-critical staff to telework, we are unfortunately not
in a position to follow this procedure until further notice. We would therefore appreciate if you could confirm receipt
of the present e-mail.
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
Tel. direct line +39 0332786639; email@example.com
- any available general and technical documents, slides, and presentations regarding the
CompareD Proposal Evaluation Tools;
- any privacy impact assessment of the CompareD Proposal Evaluation Tools;
- In addition, I am requesting all information related to the CompareD Proposal Evaluation Tools,
especially regarding the administrative arrangements, creation, development and open access
schedule, and finalization, assignment, preparation and implementation of the CompareD
Proposal Evaluation Tools. This may include correspondence, emails, notes, presentations, files,
letters and memos sent to and from the JRC as well as the TIM team.
I request all the aforementioned documents in electronic format.
I consider your request to cover documents held up to the date of your initial application, i.e. 30th
IDENTIFICATION AND ASSESSMENT OF THE DOCUMENTS
We have identified 8
documents falling under the scope of your request:
1. Description of the project in the ISA² work programme entitled “3.7 COMPARED - Text
Mining Solution to Support he Evaluation Process of Research Grant Applications (2018.07)”
2. Agenda 1st meeting Steering group (ref. Ares(2021)2801609)
3. Minutes first meeting Steering group entitled “20180607_COMPARED 1st mtg minutes2”
4. Agenda closing pilot meeting (ref. Ares(2021)2801862)
5. Minutes closing pilot meeting entitled “CompareD minutes meeting Dec 2019”
6. Presentation “Compared Closing pilot project meeting” (ref. Ares(2021)2801862)
7. Update January 2019 (ref. Ares(2021)2801714)
8. Presentation Compared 1st Meeting steering group (ref. Ares(2021)2801609).
Having examined these documents under the provisions of Article 4 of Regulation (EC)
N°1049/2001regarding public access to documents2, we have come to the following conclusion:
documents can be fully provided (documents n° 2, 4, 7 and 8)
documents can be partially disclosed (document n°1, 3, 5 and 6).
The project is still in its testing phase. Through the development of a semantic similarity platform that
would select documents relevant to the evaluation process, COMPARED aims at supporting evidence-
based decision-making in the field of public funding of R&I. The description of the project can be find
in the ISA² work programme (see document n°1).
Regarding the demand for license agreements signed with public authorities of EU Member states for
the use of the CompareD platform, there is no license in place with public authorities in Member
States at the moment.
2 Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission
documents (OJ L 145, 31.5.2001, p. 43).
Regarding any privacy impact assessment: Compared is not deployed yet and there is no privacy
issues. If deployed, Compared will use public information like:
Cordis data (https://cordis.europa.eu/search?q=contenttype%3D%27project%27%20AND%20(%27biodi
scientific publications (https://www.scopus.com/search/form.uri?display=basic#basic).
Regarding any administrative arrangements, creation, development and open access schedule, and
finalization, assignment, preparation and implementation of the CompareD Proposal Evaluation Tools,
including correspondence, emails, notes, presentations, files, letters and memos sent to and from the
JRC as well as the TIM team: there are no agreements of any sort with public authorities nor with any
Summarising the outcome of the assessment carried out on the basis of Regulation (EC) No
1049/2001, documents n°1, 3, 5 and 6 are partly accessible for the reasons explained in point 3. Legal
The legal analysis below focuses on the list of derogations in Article 4 of Regulation (EC) No
Reasons for partial disclosure
Article 4(1)(b) of Regulation (EC) No 1049/2001 – Protection of privacy and
the integrity of the individual
Personal data were redacted in documents n°1, 3, 5 and 6. They were the sole redactions in
With regard to these documents, a complete disclosure of the identified documents is
prevented by the exception concerning the protection of privacy and the integrity of the
individual outlined in Article 4(1)(b) of Regulation (EC) No 1049/2001, because they contain
the following personal data:
the names/initials and contact information of Commission staff members not pertaining to the
the names/initials and contact details of other natural persons.
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you for a
specific purpose in the public interest and where there is no reason to assume that the
legitimate interests of the data subject might be prejudiced.
In your request, you do not express any particular interest to have access to these personal
data nor do you put forward any arguments to establish the necessity to have the data
transmitted for a specific purpose in the public interest.
Consequently, we conclude that, pursuant to Article 4(1)(b) of Regulation (EC)
No 1049/2001, access cannot be granted to the personal data contained in the requested
documents, as the need to obtain access thereto for a purpose in the public interest has not
been substantiated and there is no reason to think that the legitimate interests of the
individuals concerned would not be prejudiced by disclosure of the personal data concerned.
You may reuse public documents, which have been produced by the European Commission
or by public and private entities on its behalf based on the Commission Decision on the reuse
of Commission documents. You may reuse the document/documents disclosed free of charge
and for non-commercial and commercial purposes provided that the source is acknowledged
and that you do not distort the original meaning or message of the document/documents.
Please note that the Commission does not assume liability stemming from the reuse.
In case you would disagree with this position, in accordance with Article 7(2) of Regulation (EC) No
1049/2001, you are entitled to make a confirmatory application requesting the Commission to review
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter
to the Secretariat-General of the Commission at the following address:
Transparency, Document Management and Access to Documents (SG.C.1)
or by email to: firstname.lastname@example.org
Qualified electronic signature by:
MATTHEW JULIAN KING
Date: 2021-04-29 11:49:31 +02:00
Enclosures: 8 disclosed documents