This is an HTML version of an attachment to the Freedom of Information request 'letter Mrs. Roelie Post - whistleblower'.

Sent by ve_ombu.euroombudsman (OMBU) <xx@xxxxxxxxx.xxxxxx.xx>. All responses have to be sent to this email address.
Envoyé par ve_ombu.euroombudsman (OMBU) <xx@xxxxxxxxx.xxxxxx.xx>. Toutes les réponses doivent être effectuées à cette adresse électronique.

Dear Mr Dohle,

I am writing in reply to your request for public access to documents.

On 22 August 2021, via the platform asktheeu.org<https://www.asktheeu.org/en>, you asked the European Ombudsman’s Office to grant you public access to “the registration sheet” of a letter sent by a third person (‘the person concerned’), to the Ombudsman and “any documents related to it”.
We have registered your request on 26 August 2021 under the reference Ares(2021)5284327.

We have dealt with your request in accordance with Regulation 1049/2001[1] regarding public access to documents and the Ombudsman’s Decision on the handling of requests for public access to documents[2].

Concerning the ‘registration sheet’, please note that all incoming correspondence to the Ombudsman is dully registered. General correspondence is registered in our documents management system (ARES). Case related correspondence is registered in our case management system directly in the relevant case file. Statistical and registration information are integrated in the internal notes. Given that no such document exists, I am sorry to inform you that we are not in a position to fulfil this part of your request[3].

Following a thorough research in our records, we have identified the following four documents as falling with the scope of your request:

1. NOTE_201501349_20160115_105600
2. DECISION_201501349_20160115_104600
3. MAIL_201501349_20160118_093100
4. MAIL_201501349_20160120_105800

On 6 June 2017, we have granted you full access to the first two documents and partial access to the remaining documents in the framework of your previous public access request Ares(2017)2592022. You did not make use of the possibility to request a review of the decision on your previous request.

Should you wish to challenge this decision, you may request a review under Article 7(2) of Regulation 1049/2001 (‘confirmatory application’ procedure). You may do so by sending an e-mail to xx@xxxxxxxxx.xxxxxx.xx<mailto:xx@xxxxxxxxx.xxxxxx.xx> within 15 working days of having received this decision. Our Secretary-General will then handle the review request.

I hope you will find the above information useful and you are welcome to contact me through our office e-mail with any questions or requests for clarifications you may have.

Yours sincerely,
Tereza Mandjukova




























European Ombudsman
Tereza Mandjukova
Transparency Officer


1 avenue du Président Robert Schuman
CS 30403
F - 67001 Strasbourg Cedex
T. &#43;33 3 88 17 23 13<tel:+33388172313>
F. &#43;33 3 88 17 90 62
www.ombudsman.europa.eu<http://www.ombudsman.europa.eu/>


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[1] Regulation 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents, available at: https://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32001R1049.
2 The Decision is available at: https://www.ombudsman.europa.eu/en/document/en/70670.
3 As specified in Article 2(3) of Regulation 1049/2001, the right of access applies only to existing documents in the possession of the body concerned.




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[1] Regulation 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents, available at: https://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32001R1049
[2] Regulation 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents, available at: https://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32001R1049
[3] Regulation 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents, available at: https://eur-lex.europa.eu/legal-content/en/TXT/?uri=CELEX%3A32001R1049