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Documents about WP4 "Full inventory of Open Source Software used in the European Commission and the European Parliament"

Nous attendons Polina Malaja de lire les réponses récentes et mettre à jour le statut.

Dear DG DIGIT,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

All information concerning the WP4 "Full inventory of Open Source Software used in the European Commission and the European Parliament" as referenced in
https://joinup.ec.europa.eu/community/eu...

This includes emails, documents, notes, drafts, files, tables and other information. I want to have all information included, regardless whether it is considered short-lived or unimportant by the Commission.

Yours faithfully,

Polina Malaja

Informatique

Dear Ms Malaja,

Thank you for your e-mail dated 27 October 2017, in which you formulate a request for access to documents under Regulation (EC) No 1049/2001.

You have lodged your application via the AsktheEU.org website. Please note that this is a private website which has no link with any institution of the European Union. Therefore the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.

Unfortunately you have not indicated your postal address, which is required for registering and handling your request in line with the procedural requirements. Therefore please send us your full postal address at your earliest convenience. In the absence of a reply within five working days, we will consider that you have withdrawn your request for access and we will not register it.

You may, of course, use directly the online electronic form for entering your request and your postal address:
http://ec.europa.eu/transparency/regdoc/...

This will enable you to provide your postal address without exposing your personal data on the AsktheEU.org website, and you will receive an automatic acknowledgement of receipt with confirmation of the registration.

Alternatively, you can send us a separate e-mail to [email address].

Kind regards,

DIGIT ACCESS TO DOCUMENTS

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Dear DIGIT ACCESS TO DOCUMENTS,

In the interest of proceeding with the aforementioned request for information, please find my full postal address below:

Polina Malaja
Free Software Foundation Europe
Schönhauser Allee 6/7
10119 Berlin
Germany

Yours faithfully,

Polina Malaja

Informatique

Dear Ms Malaja,

Thank you for your e-mail dated 27 October 2017 and for the additional information provided on 07 November 2017.

We hereby acknowledge receipt of your application for access to documents, which was registered on 08 October 2017 under reference number GestDem 2017/6717.

In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days. The time limit will expire on 28 November 2017. In case this time limit needs to be extended, you will be informed in due course.

You have lodged your application via the AsktheEU.org website. Please note that this is a private website which has no link with any institution of the European Union. Therefore the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.

Yours faithfully,

DIGIT ACCESS TO DOCUMENTS

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Dear DIGIT ACCESS TO DOCUMENTS,

Please clarify the exact date of receipt of my application for access to documents.

According to Article 7 para. 1 of Regulation 1049/2001, an application for access to a document shall be handled promptly.

Please substantiate why the registration date of my receipt is 8 November, although the additional requirement to submit a postal address was a minimal change which did not influence the content of my request and cannot be considered as a new application. The factual submission of my request for access to documents was done on 27 October.

Yours faithfully,

Polina Malaja

Informatique

Dear Ms Malaja,

We acknowledge receipt of your email dated 8 November 2017.

We apologise for the delay in the registration of your application sent on 27 October 2017 and registered on 7 November 2017.

As you probably know, the Commission has been on public holiday on 1 and 2 November, leading to reduced staffing during the whole 44th week. On the other hand, the unit that ensures the administrative follow up of requests for access to documents has been under a very heavy current workload due to the publication of a major IT call for tenders the day before your application was received. This has led to a delay in the registration process of your application.

We confirm that the date of registration of your application is 7 November 2017.

The postal address is a mandatory field in order to register an application for access to documents; without your address, the request may not be registered. Moreover, when using AsktheEU.org, the mandatory elements for the registration are not mentioned and the registration is not automatic. As indicated before, the European Commission cannot be held accountable for any problems linked to the use of AsktheEU.org

In order to avoid any problem in your future applications, you may want to use the official form (https://ec.europa.eu/transparency/regdoc...) that clearly states which are the mandatory fields for the registration of the application. Please note that if a complete application is submitted through this form, its registration will be automatic.

As provided in Regulation (EC) No 1049/2001, your application will be handled within 15 working days. The time limit will expire on 28 November 2017. In case this time limit needs to be extended, you will be informed in due course.

Yours faithfully,

DIGIT ACCESS TO DOCUMENTS

Afficher les sections citées

Informatique

2 Attachments

Dear Ms Malaja,

 

Please find attached and advanced copy signed by Mr Bilbao and the related
annexes. The originals will be sent to you today by DHL.

 

Kind regards,

 

 

DIGIT CONTRACTS INFORMATION CENTRE
 
[1]cid:image001.gif@01D24106.8B32D7E0
European Commission
DG Informatics

Unit DIGIT.A.3

MO-15 07/P001
B-1049 Brussels/Belgium
Phone : +32 2 296 07 62

Fax : +32 2 295 77 02
[2][email address]

 

 

References

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2. mailto:[email address]

Dear DG Informatics,

Thank you for your request to narrow down my initial request for access to documents in order to reduce it to a more manageable amount of documents.

As a response to your letter from 24 November 2017, I would like to specify my request and to ask to release the deliveries of the FOSSA project that were promised to be be made publicly available:

1. Deliverable WP4-01: Inventory of Open Source Software used in the European Commission and the European Parliament

2. Deliverable WP4-02: Dissemination material

as indicated here: https://joinup.ec.europa.eu/page/project...

Based on the list of documents enclosed to your letter of 24 November 2017 in Annex 1, I would like to request to prioritise the following documents when processing my request for access to documents of 27 October 2017:

DLV6 - Software Inventory
DLV6 - Annex 1 - Inventory Summary
DLV6 - Annex 2 - list of all software with instances
DLV6 - Annex 3 - List of OSS with instances
DLV6 - Annex 4 - OSS by system type
DLV6 - Annex 5 - Proprietary software by system type
DLV6 - Annex 6 - OSS by Software Type
DLV6 - Annex 7 - List of critical OSS with rating
DLV6 - Annex 8 - Software dependencies
DLV6 - Annex 9 - Elaborations on raw inventory data

I understand that the request to prioritise the aforementioned documents may result in a lot of work that cannot be carried out on within the normal time limits set out in Article 7 of Regulation 1049/2001, and therefore, I would like the European Commission to propose a reasonable deadline for granting access to these documents. I, nevertheless, urge DG Informatics to prioritise publication of the aforementioned documents as soon as possible.

Thank you in advance.

Yours faithfully,

Polina Malaja

Informatique

Dear Ms Malaja,
Dear Mr Kirschner,

We thank you for having taken the time to discuss the fair proposal made by DIGIT in answer to your request for access to documents (GESTDEM 2017/6717).

During this conversation, you confirmed that your main objective is to reach an agreement on the publication of the content of the deliverables of WP04, and that this publication should be prioritised over a disclosure of the documents in answer to your request under Regulation 1049/2001.

That being said, we proposed, rather than releasing the documents according to Regulation 1049/2001, to create a new, self-reading version of the documents that we undertake to publish by the end of January. This publication would be done outside of the scope of the Regulation, as the Regulation does not allow any extension of deadlines and has very strict rules as for how the redaction of information should be done.

Therefore, we would ask you to temporarily withdraw your request (except for the documents that have already been provided to you) to give us the flexibility to publish the documents in the scope of the WP04 in a readable format by the end of January.

Of course, should you not be satisfied with the outcome of the publication, you would remain fully entitled to launch a new request for access to documents.

Could you confirm that you agree with this approach?

If you need any more information ( on the nature of the deletion, the exact documents that would be published, etc.), do not hesitate to contact us. We would be pleased to schedule a call or to answer any of your question.

Best regards,

DIGIT ACCESS TO DOCUMENTS

Informatique

Dear Ms Malaja,
Dear Mr Kirschner,

We refer to our email below.

The extended deadline of application (GestDem 2017/6717 ) expires on 19 December 2017.

In order to give us the opportunity to react within this deadline, could you inform us as quickly as possible of your position on the approach proposed below?

We thank you in advance for your answer and remain available for any further question.

Best regards,

DIGIT ACCESS TO DOCUMENTS

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Dear DIGIT ACCESS TO DOCUMENTS,

Thank you for your response and a proposition to publish the documents in the scope of the WP04 in a readable format by the end of January 2018.

We would like to accept this offer and therefore, we are temporarily withdrawing our request (except for the documents that have already been provided to us) for access to documents (GestDem 2017/6717) in order to enable the publication of the deliverables of WP04 as soon as possible and latest by the end of January 2018.

Yours faithfully,

Polina Malaja

Informatique

2 Attachments

Dear Madam,

 

Please find attached an advance copy of a letter signed by Ms Gertrud
Ingestad, Director General DG Informatics, related to the above-mentioned
subject.

The original of this letter is sent today by DHL.

 

Best regards,

 

DIGIT CONTRACTS INFORMATION CENTRE
 
[1]cid:image001.gif@01D24106.8B32D7E0
European Commission
DG Informatics

Unit DIGIT.A.3

MO-15 07/P001
B-1049 Brussels/Belgium
Phone : +32 2 296 07 62

Fax : +32 2 295 77 02
[2][email address]

 

 

References

Visible links
2. mailto:[email address]

Nous ne savons pas si la réponse la plus récente à cette demande contient l'information ou non – si vous etes Polina Malaja veuillez vous connecter et laisser nous savoir.