Dear Migration and Home Affairs,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
All correspondence (including emails and WhatsApp messages) between the European Commission Migration and Home Affairs and the International Centre for Migration Policy Development (ICMPD) since 02/03/2016
All minutes and any other records of the following meetings between representatives of the ICMPD and the listed Commissioners, Members of their Cabinet or Director-Generals, as documented in the EU Transparency Register:
Raul Hernandez Sagrera – 16/05/2022
Ylva Johansson and Raul Hernandez Sagrera – 25/05/2021
Paraskevi Michou – 24/01/2020
Ylva Johansson and Raul Hernandez Sagrera – 23/04/2020
Paraskevi Michou – 26/04/2018
Diane Schmitt – 07/09/2016
Francesco Luciana Cabinet member of Dimitris Avramopoulos 27/07/2016
Thank you for your e-mail of 24 August 2022. We hereby acknowledge receipt of your application for access to documents, which was registered on 25 August 2022 under reference number GESTDEM 2022/4794.
In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days. The time limit will expire on 15 September 2022. In case this time limit needs to be extended, you will be informed in due course.
You have lodged your application via a private third-party website, which has no link with any institution of the European Union. Therefore, the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.
We understand that the third party running the AsktheEU.org website usually publishes the content of applicants’ correspondence with the Commission on that website. This includes the personal data that you may have communicated to the Commission (e.g. your private postal address).
Similarly, the third party publishes on that website any reply that the Commission will send to the email address of the applicants generated by the AsktheEU.org website.
If you do not wish that your correspondence with the Commission is published on a private third-party website such as AsktheEU.org, you can provide us with an alternative, private e-mail address for further correspondence. In that case, the Commission will send all future electronic correspondence addressed to you only to that private address, and it will use only that private address to reply to your request. You should still remain responsible to inform the private third-party website about this change of how you wish to communicate with, and receive a reply from, the Commission.
For information on how we process your personal data visit our page Privacy statement – access to documents.
HOME Access to Documents Team
We refer to your request dated 24 August 2022 in which you make a request for access to documents, registered on 25 August 2022 under Gestdem reference number 2022/4794.
The description given in your application under point 1°, i.e. All correspondence (including emails and WhatsApp messages) between the European Commission Migration and Home Affairs and the International Centre for Migration Policy Development (ICMPD) since 02/03/2016, does not enable us to identify concrete documents which would correspond to your request.
We therefore invite you, pursuant to Article 6(2) of Regulation (EC) No 1049/2001 regarding public access to documents, to provide us with more detailed information on the documents which you seek to obtain, such as references, dates or periods during which the documents would have been drawn up, persons or bodies who drafted the documents etc.
In accordance with Article 2, third paragraph of the Implementing Rules to Regulation (EC) No 1049/2001, the 15 working days time limit for handling your application will start running when we receive the requested clarifications. Please disregard the previously announced deadline in our email dated 25 August 2022.
Thank you in advance for your understanding.
HOME ACCESS TO DOCUMENTS TEAM
Dear [email address],
The names of the Home and Affairs representatives and the dates of their meetings with ICMPD are already mentioned in our first request. We believe the request was relatively specific and should allow you to at least identify at least the minutes of these meetings. As for the paragraph mentioned in your request for clarification, the persons who would exchange emails and Whatsapp messages with ICMPD are likely to be the same Migration and Home Affairs officials who met with ICMPD in the aforementioned meetings. If it helps, the ICMPD representative in charge of EU relations is Ralph Genetzke and the ICMPD representatives accredited with access to the EU Parliament are Philipp Nigitsch, Marissa Weigle and Sarah Schlaeger. It might be helpful to use their names in your search for documents, although their accreditation started in 2022, while we are looking for documents and meetings that had taken place before that (and perhaps other ICMPD representatives were accredited during that time?). Hope this helps.
Dear [email address],
Please pass this on to the person who reviews confirmatory applications.
I am filing the following confirmatory application with regards to my access to documents request 'Documents from ICMPD lobbying meetings' registered on 25 August 2022 under Gestdem reference number 2022/4794.
On 8 September 2022 Migration and Home Affairs responded to my application asking for clarification "pursuant to Article 6(2) of Regulation (EC) No 1049/2001 regarding public access to documents". I responded with clarification on 29 September 2022. Migration and Home Affairs have not responded to this clarification.
A full history of my request and all correspondence is available on the Internet at this address:
Dear Sir or Madam,
We hereby acknowledge the receipt of your confirmatory request for case
2022/4794, sent on 15/11/2022 and registered on 15/11/2022.
We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 06/12/2022. We will let
you know if we need to extend this time limit for additional 15 working
Secretariat-General - Access to Documents
I contact you in the context of your Access to documents initial request
registered on 25 August 2022 under reference number GESTDEM 2022/4794 (and
confirmatory request sent on 15/11/2022 and registered on 15/11/2022).
Sorry for the late reply. Because of a technical problem (transfer from a
platform for accessing documents to a new one), some of our October
replies were sent but never received by the applicants.
So I contact you on the one hand to apologize. On the other hand, I inform
you of the good news that your initial application has been processed and
is ready to be sent.
Could you let us know the email address at which you wish to receive it?
([FOI #11767 email] or another one?)
The Access to Documents Team of DG HOME.
We refer to your e-mail of 24 August 2022 in which you make a request for
access to documents, registered on 25 August 2022 under the
above-mentioned reference, and clarified by your e-mail of 29 September
Please find attached the response to your initial request for access to
documents registered with the number GESTDEM 2022/4794, processed under
Regulation 1049/2001 .
The reply contains the following documents:
- ATD Reply 2022 4794 (justified response of access given to your request
on the basis of Regulation 1049/2001)
- 21 documents partially disclosed.
We apologize once again for the technical problem and the time limit
A.4. Access to Document Team
DG HOME Access to Documents
Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2022/4794.
SG.C1 ACCESS TO DOCUMENTS TEAM