Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 29/12/2023 and registered on 03/01/2024 under case number 2024/0022.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Directorate-General for International Partnerships - Access to Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 29/12/2023 and registered on 08/01/2024 under the case number
2024/0022.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 29/01/2024. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Directorate-General for International Partnerships - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Mr Riva,

We are writing concerning your request for access to Commission documents
registered on 8 January 2024 under case number EASE 2024/0022.

We are currently working on your request. However, we have not yet been
able to gather all the elements necessary to carry out a full analysis of
your request. We will not be able to send you the reply within the
prescribed time limit expiring on 29 January, due to time needed for
internal consultations.

Therefore, in line with Article 7(3) of [1]Regulation (EC) No 1049/2001,
we need to extend this time limit by 15 additional working days. The new
time limit expires on 19 February 2024.

We apologise for any inconvenience this may cause.

Kind regards,

NEAR ACCDOC Team

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...

Dear Mr Riva,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2024/0022.

Kind regards,

NEAR ACCDOC Team

Dear Mr Riva,

We are reaching out to you about your request for access to documents
registered under reference number EASE 2024/0022.

We would like to remind you to reply to the fair solution proposal we sent
you on 20 February 2024 (ref Ares(2024)1295751) at your earliest
convenience.

Thank you

Yours sincerely

NEAR ACCDOC Team

Dear Mr Riva,

We are reaching out about your request for access to documents EASE
2024/0022.

Thank you for your reply to our fair solution proposal. By way of
follow-up we would like to inform you that some of the documents related
to the project you selected T05-EUTF-NOA-REG-07 are currently being the
object of a Commission decision at confirmatory level of another request
for access to documents. We are thus hereby putting on hold your request,
pending the Commission decision on the other request.

We will provide you with updates on the status of your request in due
time.

Thank you for your understanding.

Kind regards

NEAR ACCDOC Team

Dear Mr Riva,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2024/0022.

Kind regards,

NEAR ACCDOC Team

Dear Mr Riva,

We are referring to your request for access to documents EASE 2024/0022.
We have not received a reply from your side to our communication of
02/08/2024.

If you are still interested in receiving our reply, kindly come back to us
at your earliest convenience and no later than Friday 15 November.

Thank you.

Yours sincerely,

NEAR ACCDOC Team 

Dear Mr Riva,

Allow us a second and final reminder about your request for access to
documents EASE 2024/0022.

If you are interested in receiving a reply to your application, kindly
reply to our communication of 02/08/2024.

We would appreciate a reply to this email by Wednesday 20 November 2024,
otherwise we will close your case. Kindly note that you are entitled to
submit a new request in the future.

Thank you in advance for your response.

Kind regards

NEAR ACCDOC Team

Dear Mr Riva,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2024/0022.

Kind regards,

NEAR ACCDOC Team