Dear European External Action Service,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the information on the Irish election roster.

By way of background last year, Ireland’s Department of Foreign Affairs and Trade sought to replace the national election observation roster that is used to make Irish nominations to EU election observation missions.

The responsible government department, Irish Aid, did not conduct equality monitoring, did not offer any disability-friendly accommodation, refused disability requests under its appeals process and was susceptible to the manipulation. It even refused disability requests under its limited internal appeals process. Appeal decision were published without any reasons for the decisions being provided

This process was carried out on the basis of paper applications only, with no candidates sitting an aptitude test or attending an interview. No formal education requirements were sought or awarded any marking weight. No prior experience of international election observation was required or awarded any marking weight. Instead, they produced an assessment which did not take qualifications or experience properly into account.

Applicants were required to be fluent in English, thus discriminating against applicants who have English as a second language. The roster was meant to be capped at just 200 members for the next five years but others have been added. A request for the names of persons appointed to the roster was refused on the basis that the names are protected under the General Data Protection Regulation.

I'm seeking documents within the control of the Commission concerning the establishment of the call for applicants, the conduct of the competitions and appeals including briefing materials provided for/at EU Focus Point meetings.

Yours faithfully,

Michael Grange

EEAS ACCESS TO DOCUMENTS, Service européen pour l’action extérieure

Dear Mr Grange,

Thank you for your request. Please note that your request falls under the competence of the European Commission and was sent to them.
Your request will be closed in our database. You will receive the reply from the FPI of the European Commission.

Yours sincerely,

ACCES TO DOCUMENTS (AD)
[email address]
SG.AFFGEN.2 – Parliamentary Affairs

Service européen pour l’action extérieure

1 Attachment

Dear Mr Grange,

 

Thank you for your request for access to documents.

 

Unfortunately you have not indicated your postal address that is required
for registering and handling your request in line with the procedural
requirements. Please send us your full postal address at your earliest
convenience. Pending your reply, we reserve the right to refuse the
registration of your request.

 

You may, of course, use directly the electronic form for entering your
request:

[1]http://ec.europa.eu/transparency/regdoc/...

 

 

Yours faithfully,

 

[2]cid:image001.gif@01D5074D.BB6544B0

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

Afficher les sections citées

Dear European External Action Service,

Thanks for your message.

My address is [ADDRESS REDACTED].

Regards,

Michael Grange

Service européen pour l’action extérieure

2 Attachments

Dear Sir,

 

Thank you for your e-mail, dated 10/05/2019. We hereby acknowledge receipt
of your application for access to documents, which was registered on
15/05/2019 under reference number GestDem 2019/2823.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
07/06/2019. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

 

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence. In that
case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

 

 

Yours faithfully,

 

[1]cid:image001.gif@01D5074D.BB6544B0

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

From: FPI ACCESS TO DOCUMENTS
Sent: Tuesday, May 14, 2019 5:31 PM
To: [FOI #6898 email]
Cc: FPI ACCESS TO DOCUMENTS <[email address]>
Subject: Your application for access to documents

 

Dear Mr Grange,

 

Thank you for your request for access to documents.

 

Unfortunately you have not indicated your postal address that is required
for registering and handling your request in line with the procedural
requirements. Please send us your full postal address at your earliest
convenience. Pending your reply, we reserve the right to refuse the
registration of your request.

 

You may, of course, use directly the electronic form for entering your
request:

[2]http://ec.europa.eu/transparency/regdoc/...

 

 

Yours faithfully,

 

[3]cid:image001.gif@01D5074D.BB6544B0

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

Afficher les sections citées

Service européen pour l’action extérieure

3 Attachments

Subject: Your application for access to documents – Ref GestDem No
2019/2823

Dear Sir,

We refer to your request for access to documents dated 10/05/2019 and
registered on 15/05/2019 under the above mentioned reference number.

Please note that your application is currently being handled. However, we
will not be in a position to complete the handling of your application
within the time limit of 15 working days, which expires on 07/06/2019.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 01/07/2019.

We apologize for this delay and for any inconvenience this may cause.

Yours faithfully,

[1]cid:image001.png@01D4D80C.0CCE4980
European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

From: FPI ACCESS TO DOCUMENTS <[email address]>
Sent: Wednesday, May 15, 2019 11:03 AM
To: [FOI #6898 email]
Cc: FPI ACCESS TO DOCUMENTS <[email address]>
Subject: Your application for access to documents - GestDem 2019/2823

 

Dear Sir,

 

Thank you for your e-mail, dated 10/05/2019. We hereby acknowledge receipt
of your application for access to documents, which was registered on
15/05/2019 under reference number GestDem 2019/2823.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
07/06/2019. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

 

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence. In that
case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

 

 

Yours faithfully,

 

[2]cid:image001.gif@01D5074D.BB6544B0

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

From: FPI ACCESS TO DOCUMENTS
Sent: Tuesday, May 14, 2019 5:31 PM
To: [3][FOI #6898 email]
Cc: FPI ACCESS TO DOCUMENTS <[4][email address]>
Subject: Your application for access to documents

 

Dear Mr Grange,

 

Thank you for your request for access to documents.

 

Unfortunately you have not indicated your postal address that is required
for registering and handling your request in line with the procedural
requirements. Please send us your full postal address at your earliest
convenience. Pending your reply, we reserve the right to refuse the
registration of your request.

 

You may, of course, use directly the electronic form for entering your
request:

[5]http://ec.europa.eu/transparency/regdoc/...

 

 

Yours faithfully,

 

[6]cid:image001.gif@01D5074D.BB6544B0

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

Afficher les sections citées

Dear European External Action Service,

Please pass this on to the person who reviews confirmatory applications.

I am filing the following confirmatory application with regards to my access to documents request 'Irish Aid Election Observation Roster'.

Two deadlines to provide the documents request have come and gone without anything being released. This is contrary to good administration. Untimely record release significantly reduces the value of the release. Could someone there give this immediate attention, please.

A full history of my request and all correspondence is available on the Internet at this address: https://www.asktheeu.org/en/request/iris...

Yours faithfully,

Michael Grange

EEAS ACCESS TO DOCUMENTS, Service européen pour l’action extérieure

Dear Mr Grange,

As you were informed on 14 May 2019 your request falls under the competence of the European Commission and was sent to them.
Your request was closed in our database. Your message of 5 July 2019 was forwarded the European Commission.

Yours sincerely,

ACCES TO DOCUMENTS (AD)
[email address]
SG.AFFGEN.2 – Parliamentary Affairs

ve_sg.accessdoc (SG),

[1]Ares(2019)4298391 - RE: Internal review of access to documents request
- Irish Aid Election Observation Roster

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

Thank you for your email dated 05/07/2019 by which you request, pursuant
to Regulation No 1049/2001 regarding public access to European Parliament,
Council and Commission documents, a review of the position taken by FPI in
reply to your initial application GESTDEM 2019/2823.

We hereby acknowledge receipt of your confirmatory application for access
to documents which was registered on 05/07/2019 (Ares(2019)4298207).

Your application will be handled within 15 working days (26/07/2019). In
case this time limit needs to be extended, you will be informed in due
course.

Please be informed that the answer to your confirmatory application is a
formal Commission decision that will be notified to you by express
delivery. Thank you for providing your contact phone number, so that the
external delivery service can contact you in case of absence.

Please note that the Commission will not use your phone number for any
other purpose than for informing the delivery service, and that it will
delete it immediately thereafter.

Yours faithfully,

Access to documents team (RC)
SG.C.1
Transparency

Afficher les sections citées

Service européen pour l’action extérieure

10 Attachments

Subject: Your application for access to document – Ref. GestDem No
2019/2823

Dear Sir,

We refer to your request dated 10/05/2019 and registered on 15/05/2019 in
which you make a request for access to documents, registered on under the
above-mentioned reference number.

Please find an advance copy by email of our reply.

 

Yours faithfully,

 

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

From: FPI ACCESS TO DOCUMENTS
Sent: Monday, May 20, 2019 4:34 PM
To: [FOI #6898 email]
Cc: FPI ACCESS TO DOCUMENTS <[email address]>
Subject: RE: Your application for access to documents - GestDem 2019/2823

 

Subject: Your application for access to documents – Ref GestDem No
2019/2823

Dear Sir,

We refer to your request for access to documents dated 10/05/2019 and
registered on 15/05/2019 under the above mentioned reference number.

Please note that your application is currently being handled. However, we
will not be in a position to complete the handling of your application
within the time limit of 15 working days, which expires on 07/06/2019.

Therefore, we have to extend the time limit with 15 working days in
accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 01/07/2019.

We apologize for this delay and for any inconvenience this may cause.

Yours faithfully,

[1]cid:image001.png@01D4D80C.0CCE4980
European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

From: FPI ACCESS TO DOCUMENTS <[2][email address]>
Sent: Wednesday, May 15, 2019 11:03 AM
To: [3][FOI #6898 email]
Cc: FPI ACCESS TO DOCUMENTS <[4][email address]>
Subject: Your application for access to documents - GestDem 2019/2823

 

Dear Sir,

 

Thank you for your e-mail, dated 10/05/2019. We hereby acknowledge receipt
of your application for access to documents, which was registered on
15/05/2019 under reference number GestDem 2019/2823.

 

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
07/06/2019. In case this time limit needs to be extended, you will be
informed in due course.

 

You have lodged your application via the AsktheEU.org website. Please note
that this is a private third-party website which has no link with any
institution of the European Union. Therefore, the European Commission
cannot be held accountable for any technical issues or problems linked to
the use of this system.

 

Please note that the private third party running the AsktheEU.org website
is responsible and accountable for the processing of your personal data
via that website, and not the European Commission. For further information
on your rights, please refer to the third party’s privacy policy.

 

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission on
that website. This includes the personal data that you may have
communicated to the European Commission (e.g. your private postal
address).

 

Similarly, the third party publishes on that website any reply that the
Commission will send to the email address of the applicants generated by
the AsktheEU.org website.

 

If you do not wish your correspondence with the European Commission to be
published on the AsktheEU.org website, you can provide us with an
alternative, private e-mail address for further correspondence. In that
case, the European Commission will send all future electronic
correspondence addressed to you only to that private address.

 

 

Yours faithfully,

 

[5]cid:image001.gif@01D5074D.BB6544B0

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

From: FPI ACCESS TO DOCUMENTS
Sent: Tuesday, May 14, 2019 5:31 PM
To: [6][FOI #6898 email]
Cc: FPI ACCESS TO DOCUMENTS <[7][email address]>
Subject: Your application for access to documents

 

Dear Mr Grange,

 

Thank you for your request for access to documents.

 

Unfortunately you have not indicated your postal address that is required
for registering and handling your request in line with the procedural
requirements. Please send us your full postal address at your earliest
convenience. Pending your reply, we reserve the right to refuse the
registration of your request.

 

You may, of course, use directly the electronic form for entering your
request:

[8]http://ec.europa.eu/transparency/regdoc/...

 

 

Yours faithfully,

 

[9]cid:image001.gif@01D5074D.BB6544B0

European Commission
Service for Foreign Policy Instruments (FPI)

Access to Documents

 

 

Afficher les sections citées

ve_sg.accessdoc (SG),

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)4314837 - RE: Ares(2019)4298391 - RE: Internal review of
access to documents request - Irish Aid Election Observation Roster

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

 

Thank you for your email of 05/07/2019 in which you lodged a confirmatory
application for access to documents - GESTDEM 2019/2823.

 

In the meantime, we have been informed by FPI that the initial reply has
been sent to you today.

 

In view of this, we would like to inform you that the Secretariat General
will not register your confirmatory application at this stage.

 

However, upon receipt of the initial reply, if you wish to submit a
confirmatory request in accordance with Article 7 of the Regulation (EC)
No 1049/2001 regarding public access to European Parliament, Council and
Commission documents, you remain free to do so.

 

Best regards,

 

Access to documents team – Remis Carlos
SG.C.1
Transparency
Berl. 07/251

[6]cid:image004.gif@01D4F9CD.7B22B0F0

 

 

 

From: ve_sg.accessdoc (SG) <[email address]>
Sent: Friday, July 5, 2019 12:49 PM
To: [FOI #6898 email]
Subject: Ares(2019)4298391 - RE: Internal review of access to documents
request - Irish Aid Election Observation Roster

 

[7]Ares(2019)4298391 - RE: Internal review of access to documents request
- Irish Aid Election Observation Roster

 

Sent by ve_sg.accessdoc (SG) . All responses have to be sent to this email
address.

Envoyé par ve_sg.accessdoc (SG) . Toutes les réponses doivent être
effectuées à cette adresse électronique.

Dear Sir,

Thank you for your email dated 05/07/2019 by which you request, pursuant
to Regulation No 1049/2001 regarding public access to European Parliament,
Council and Commission documents, a review of the position taken by FPI in
reply to your initial application GESTDEM 2019/2823.

We hereby acknowledge receipt of your confirmatory application for access
to documents which was registered on 05/07/2019 (Ares(2019)4298207).

Your application will be handled within 15 working days (26/07/2019). In
case this time limit needs to be extended, you will be informed in due
course.

Please be informed that the answer to your confirmatory application is a
formal Commission decision that will be notified to you by express
delivery. Thank you for providing your contact phone number, so that the
external delivery service can contact you in case of absence.

Please note that the Commission will not use your phone number for any
other purpose than for informing the delivery service, and that it will
delete it immediately thereafter.

Yours faithfully,

Access to documents team (RC)
SG.C.1
Transparency

Afficher les sections citées

Service européen pour l’action extérieure

1 Attachment

Dear Mr Grange,

 

I refer to your email of 5 July 2019 in which you lodged a confirmatory
application for access to documents  registered under Reference GESTDEM
2019/2823.

 

In the meantime, we have been informed by the Service for the Foreign
Policy Instruments (FPI) that the initial reply has been sent to you on
05.07.2019.

 

Therefore, we would like to inform you that the Secretariat General will
close your confirmatory application registered under Reference Gestdem
2019/2823, which was introduced because you had not received any initial
reply to your request.  

 

You remain, of course, entitled to introduce a confirmatory application
against the initial decision the Service for the Foreign Policy
Instruments notified to you.

 

Yours sincerely,

 

María OLIVÁN AVILÉS
Head of Unit

[1]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

SG.C.1 – Transparency, Document Management & Access to Documents
[2][email address]

 

 

 

 

 

 

References

Visible links
2. mailto:[email address]

María OLIVÁN AVILÉS
Head of Unit

Dear María OLIVÁN AVILÉS,

Thank you for your email. I confirm that I have received some documentation, However, the documents are not related to the information request that I actually made. I sough namely records within the framework of the establishment of the 2018 Irish election roster ''documents within the control of the Commission concerning the establishment of the call for applicants, the conduct of the competitions and appeals including briefing materials provided for/at EU Focus Point meetings''.

As I still wish to receive such documents I lodge a confirmatory
application for access to documents.

Regards,

Michael Grange

ve_sg.accessdoc (SG),

[1]Ares(2019)4435895 - Internal review of access to documents request -
Irish Aid Election Observation Roster --- Ref. Gestdem 201/2823

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

Thank you for your email dated 10/07/2019 by which you request, pursuant
to Regulation No 1049/2001 regarding public access to European Parliament,
Council and Commission documents, a review of the position taken by FPI in
reply to your initial application GESTDEM 2019/2823.

We hereby acknowledge receipt of your confirmatory application for access
to documents which was registered on 10/07/2019 (Ares(2019)4435480).

Your application will be handled within 15 working days (31/07/2019). In
case this time limit needs to be extended, you will be informed in due
course.

Please be informed that the answer to your confirmatory application is a
formal Commission decision that will be notified to you by express
delivery. Thank you for providing your contact phone number, so that the
external delivery service can contact you in case of absence.

Please note that the Commission will not use your phone number for any
other purpose than for informing the delivery service, and that it will
delete it immediately thereafter.

Yours faithfully,

Access to documents team (RC)
SG.C.1
Transparency

Afficher les sections citées

ve_sg.accessdoc (SG),

1 Attachment

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)4999179 - GESTDEM 2019/2823 - GRANGE - 1st holding reply

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Subject: Your confirmatory application for access to documents under
Regulation (EC) No 1049/2001 – GESTDEM 2019/2823

 

Dear Mr Grange,

 

I refer to your e-mail of 10 July 2019, registered on the same day, by
which you submit a confirmatory application in accordance with Article
7(2) of Regulation (EC) No 1049/2001 regarding public access to European
Parliament, Council and Commission documents (hereafter ‘Regulation (EC)
No 1049/2001’).

 

I would like to inform you that your confirmatory application is currently
being handled. Unfortunately, due to ongoing consultations, we are not in
a position to reply to your confirmatory request within the prescribed
time limit expiring on 31 July 2019. Consequently, we have to extend this
period by another 15 working days in accordance with Article 8(2) of
Regulation (EC) No 1049/2001. The new deadline expires on 22 August 2019.

 

Yours sincerely,

 

María OLIVÁN AVILÉS
Head of Unit

[6]cid:image001.gif@01D13362.41D673C0

European Commission

Secretariat General

Unit C.1 (Transparency, Document Management and Access to Documents)

 

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D54780.8A1537D0
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/ext/doc...

ve_sg.accessdoc (SG),

2 Attachments

Link: [1]File-List
Link: [2]Edit-Time-Data
Link: [3]themeData
Link: [4]colorSchemeMapping

[5]Ares(2019)5007980 - Your confirmatory request for access to documents -
GESTDEM 2019/2823

Sent by ve_sg.accessdoc (SG) <[email address]>. All responses have
to be sent to this email address.
Envoyé par ve_sg.accessdoc (SG) <[email address]>. Toutes les
réponses doivent être effectuées à cette adresse électronique.

Dear Sir,

 

Please find attached the reply to your confirmatory request for access to
documents registered under the number GESTDEM 2019/2823.

 

Yours faithfully,

 

Access to documents team - RC
SG.C.1
Transparency
[6]cid:image004.gif@01D4F9CD.7B22B0F0

 

 

 

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D5479C.DAD1F200
2. file:///tmp/cid:editdata.mso
3. file:///tmp/~~themedata~~
4. file:///tmp/~~colorschememapping~~
5. https://webgate.ec.testa.eu/Ares/ext/doc...