Koopman Azerbaijan visit
Dear European External Action Service,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following documents relating to the visit of Director General Koopman to Azerbaijan on 3rd and 4th May 2024:
- any briefings prepared in advance
- a schedule of his visits
- attendance lists of all meetings
- agendas of meetings
- minutes and/or summaries of all meetings
- presentations from the meetings
- any other documents shared in advance, during or after the meeting
- correspondence (such as emails, letters, whatsapps) with Azeri government officials and stakeholders about the visit and what was discussed during it, both before and after
Yours faithfully,
Pascoe Sabido
Dear European External Action Service,
In case you need it, my address is:
Mundo B
Rue d'Edimbourg
Bruxelles 1050
Yours faithfully,
Pascoe Sabido
Dear Mr Sabido,
Please note that your request falls under the competence of the European Commission (DG NEAR) and was sent to them.
Your request will be closed in our database. You will receive the reply from the European Commission.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[EEAS request email]
SG.LD.ATD
Dear Sir or Madam,
We are writing to you concerning your request for access to documents sent
on 14/06/2024 and registered on 14/06/2024 under case number 2024/3205.
Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.
You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.
Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.
Why do we need your personal postal address?
Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:
• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.
The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
References
Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 14/06/2024 and registered on 14/06/2024 under the case number
2024/3205.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 05/07/2024. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear European External Action Service,
The response to the request has been delayed, and by law, you should normally have responded by July 03, 2024. Please can you inform me when you intend to provide the documents.
And please ensure they are provided on a rolling basis, rather than needing to wait for them all before sending.
Yours faithfully,
Pascoe Sabido
Dear Applicant,
We are writing concerning your request for access to Commission documents
registered on 14 June 2024 under case number EASE 2024/3205.
We are currently working on your request. However, we have not yet been
able to gather all the elements necessary to carry out a full analysis of
your request. We will not be able to send you the reply within the
prescribed time limit expiring on 5 July 2024, due to further internal
consultations.
Therefore, in line with Article 7(3) of [1]Regulation (EC) No 1049/2001,
we need to extend this time limit by 15 additional working days. The new
time limit expires on 26July 2024.
We apologise for any inconvenience this may cause.
Kind regards,
NEAR ACCDOC Team
References
Visible links
1. https://eur-lex.europa.eu/legal-content/...
Dear Mr Sabido,
As mentioned in our holding reply sent to you this morning, the deadline for replying to your application has been extended by additional 15 working days that will be counted as of tomorrow.
Please note that Article 7(3) of Regulation 1049/2001 provides the institution with the possibility to extend the deadline.
We apologise for the inconvenience and we would like to reassure you that we are making our best efforts to reply to your confirmatory application as soon as possible.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[EEAS request email]
SG.LD.ATD
_____________________________________
Rond-Point Schuman 9A, B-1046 Brussels
_____________________________________
Dear Mr Sabido,
Your application is currently being handled. However, we are not in a position to complete the handling of your application within the time limit.
We apologise for this delay and for any inconvenience this delay may cause. Would you be so kind as to be patient for a few more days before we can send you the reply?
Thank you for your understanding.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[EEAS request email]
SG.LD.ATD
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Dear Applicant,
We are referring to your request for access to documents registered under
reference number EASE 2024/3205.
We are afraid that the reply to your request for access to documents has
required longer than usual due to internal consultations.
We apologise for the delay and for any inconvenience it may have caused.
Thank you for your kind understanding.
Yours sincerely,
NEAR ACCDOC Team
Dear Applicant,
Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2024/3205.
Please acknowledge the receipt of this message by return email.
Kind regards,
NEAR ACCDOC Team
Dear Sir or Madam,
We hereby acknowledge the receipt of your confirmatory request for case
2024/3205, sent on 19/08/2024 and registered on 19/08/2024.
We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 09/09/2024. We will let
you know if we need to extend this time limit for additional 15 working
days.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission