Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 16/02/2024 and registered on 16/02/2024 under case number 2024/0911.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 16/02/2024 and registered on 16/02/2024 under the case number
2024/0911.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/03/2024. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Ms Bulman,

We are referring to your request for access to documents EASE 2024/0911.
We noticed that the content of this request is the same of your other
request EASE 2024/0020 (see below), which we are currently processing. For
this reason, we are now closing request EASE 2024/0911 and will continue
the treatment of your request EASE 2024/0020.

Yours sincerely,

NEAR ACCDOC Team

Under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am requesting documents which contain the
following information: 1. Minutes of meetings between the EU Commission
(Trust Fund Manager) and the Tunisian government in regards to the
Multi-Country Migration Programme for the Southern Neighbourhood 2.
Internal or external communication including internal and external emails
(including but not limited to protocols, minutes or any other written
notes) related to supporting the main Tunisian border agencies and
strengthening their training capacity in border management through the
Multi-Country Migration Programme for the Southern Neighbourhood 3. Any
agreements, tenders and awarded contracts for the training of Tunisian
border agencies made through the Multi-Country Migration Programme for the
Southern Neighbourhood, including the names of each one and outlining the
training capacity and agencies 4. The tenders and awarded notices of IT
equipment used by the Tunisian border agencies to accurately and instantly
communicate the security situation at borders through the Multi-Country
Migration Programme for the Southern Neighbourhood, and any exchange of
communication including emails and type of information exchanged between
which bodies/border agencies. Where the names of EU or Tunisian officials
are withheld under personal data considerations, please ensure that the
commission makes clear the positions of these officials. I would like to
receive these documents electronically.