Policy on official use of SMS and messaging apps
Dear Sir or Madam,
Referring to Regulation (EC) No 1049/2001 on public access to EU documents I would herewith like to ask for access to the following:
All documents—including but not limited to internal staff policies or handbooks, correspondence, emails, minutes, notes (hand written or electronic), audio or video recordings, verbatim reports, operational conclusions, lines to take, briefings, presentations or training materials regarding your policies on the use by staff, including senior managers and of SMS and messaging apps (such as Whatsapp, Signal, Telegram, Twitter direct messages, Facebook Messenger etc.) for official business.
In consideration of the environment and the current circumstances with the COVID pandemic I would prefer to receive documents electronically.
I would like to make clear I prefer you produce the documents on a rolling basis.
Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also I would expect the partial release of documents in case of partial exemption according to article 4.6. I reserve the right to appeal.
Please confirm having received this application. I look forward to your reply within 15 business days, according to the regulation.
If anything is unclear or would benefit from further discussion please do not hesitate to contact me on +44 7525 592 738. My address for any written correspondence necessary is Barnaby Pace, Global Witness, Rue Belliard 53, 1000, Bruxelles, Belgique.
Thank you for your assistance.
Yours faithfully,
Barnaby Pace
Dear Mr Pace,
Thank you for email from 19 May 2021. We hereby acknowledge receipt of your application for access to documents, which was registered on 31 May 2021 under reference number GESTDEM 2021/3528.
In accordance with Regulation (EC) No 1049/2001 regarding public access to European Parliament, Council and Commission documents, your application will be handled within 15 working days. The time limit will expire on 21 June 2021. In case this time limit needs to be extended, you will be informed in due course.
You have lodged your application via a private third-party website, which has no link with any institution of the European Union. Therefore, the European Commission cannot be held accountable for any technical issues or problems linked to the use of this system.
Please note that the private third party running the AsktheEU.org website is responsible and accountable for the processing of your personal data via that website, and not the Commission. For further information on your rights, please refer to the third party’s privacy policy.
We understand that the third party running the AsktheEU.org website usually publishes the content of applicants’ correspondence with the Commission on that website. This includes the personal data that you may have communicated to the Commission (e.g. your private postal address).
Similarly, the third party publishes on that website any reply that the Commission will send to the email address of the applicants generated by the AsktheEU.org website.
If you do not wish that your correspondence with the Commission is published on a private third-party website such as AsktheEU.org, you can provide us with an alternative, private e-mail address for further correspondence. In that case, the Commission will send all future electronic correspondence addressed to you only to that private address, and it will use only that private address to reply to your request. You should still remain responsible to inform the private third-party website about this change of how you wish to communicate with, and receive a reply from, the Commission.
For information on how we process your personal data visit our page Privacy statement – access to documents.
Yours faithfully,
Access to Documents team
European Commission
Directorate-General for Climate Action
Av. de Beaulieu 24
1049 Brussels
Dear Mr Pace,
We refer to your request for access to documents dated 19 May 2021,
registered on 31 May 2021 under the above mentioned reference number.
We were not in a position to complete the handling of your application
within the time limit of 15 working days, which expired today.
In accordance with Article 7(3) of Regulation (EC) No 1049/2001 regarding
public access to documents we had to extend the time limit by 15 working
days, the new deadline is set for 12 July 2021.
We apologise for this delay and for any inconvenience this may cause.
Sincerely,
Access to Documents team
[1]cid:image001.png@01D75B0C.B103A420
European Commission
Directorate-General for Climate Action
Av. de Beaulieu 24
1049 Brussels
References
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Dear Mr Pace,
Enclosed please find a copy of our reply.
According to standard operational procedure, the reply is usually also
sent to you by registered post. Please note, however, that due to the
extraordinary health and security measures currently in force during to
the COVID-19 epidemics, which include the requirement for all Commission
non-critical staff to telework, we are unfortunately not in a position to
follow this procedure until further notice.
We would therefore appreciate if you could confirm receipt of the present
e-mail by replying to [1][email address].
Kind regards,
Access to Documents team
European Commission
Directorate-General for Climate Action
Av. de Beaulieu 24
1049 Brussels
References
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1. mailto:[email address]
Dear [email address],
I'm happy to acknowledge receipt of your reply. Much appreciated.
Yours sincerely,
Barnaby Pace
Dear Ms Gerebizza,
As explained in our reply to your access to documents request, due to the
extraordinary health and security measures currently in force during to
the COVID-19 epidemics, which include the requirement for all Commission
non-critical staff to telework, we were unfortunately not in a position to
send the reply to you by registered post.
Thus, we would be grateful if you could confirm receipt of the e-mail sent
to you on 25 June 2021 by replying to
[1][email address].
Many thanks for your cooperation.
Access to Documents team
European Commission
Directorate-General for Climate Action
Av. de Beaulieu 24
1049 Brussels
References
Visible links
1. mailto:[email address]
Dear M. Pace,
As explained in our reply to your access to documents request, due to the
extraordinary health and security measures currently in force during to
the COVID-19 epidemics, which include the requirement for all Commission
non-critical staff to telework, we were unfortunately not in a position to
send the reply to you by registered post.
Thus, we would be grateful if you could confirm receipt of the e-mail sent
to you on 25 June 2021 by replying to
[1][email address].
Many thanks for your cooperation.
Access to Documents team
European Commission
Directorate-General for Climate Action
Av. de Beaulieu 24
1049 Brussels
References
Visible links
1. mailto:[email address]