Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
All minutes, agendas, summaries, notes or memos issued before or after; documents prepared for, issued in preparation for, or exchanged during; as well as all correspondence including attachments by either of the meeting parties related to
- the 20.09.2021 meeting with Vodafone
- the 20.10.2021 meeting with the European Semiconductor Industry Association (ESIA)
- the 18.11.2021 meeting with Orgalim
- the 25.07.2022 meeting with Tata Consultancy
- the 21.09.2022 meeting with DigitalEurope Market Access Working Group.
Dear Sir or Madam,
We are writing to you concerning your request for access to documents sent
on 28/10/2022 and registered on 31/10/2022 under case number 2022/6221.
Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.
You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.
Please note that you can submit a request for access to Commission
documents via the portal 'Request a Commission document', which does
not require you to indicate your postal address.
Why do we need your personal postal address?
Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:
• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
• Secondly, to apply correctly the Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment (EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.
The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.
Directorate-General for Trade - Access to Documents
Dear Mr. Henning,
Could you please also specify who is supposed to have met with the very
entities in the individual cases?
DG TRADE Access to Documents Team
thank you for your reply and your work on my request. My postal address is as follows: [REDACTED][REDACTED].
As for who met with the individual entities in these meetings, I sadly do not know. I have taken the meetings from this list (https://www.asktheeu.org/en/request/1187...), which does not provide any additional information on them, and could not find any other public information on them either. If further public information, such as the participants, are publicly listed somewhere, I would be glad if you could let me know where so that I can specify my request further.
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thank you for your reply and your work on my access to documents request
2022/6221. I'm sorry for the delayed response, there seems to have been
a problem with mail delivery.
My postal address is as follows: [REDACTED]
As for who met with the individual entities in these meetings, I sadly
do not know. I have taken the meetings from this list
which does not provide any additional information on them, and could not
find any other public information on them either. If further public
information, such as the participants, are publicly listed somewhere, I
would be glad if you could let me know where so that I can specify my
Mail: [email address]
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 28/10/2022 and registered on 10/11/2022 under the case number
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 01/12/2022. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
the privacy statement.
Directorate-General for Trade - Access to Documents
Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2022/6221.
Please acknowledge the receipt of this message by return email.
I can confirm the receipt of your mail and of the attached documents. Thank you for your work on my request.