Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 11/04/2025 and registered on 11/04/2025 under case number 2025/2064.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Directorate-General for Budget - Access to Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 11/04/2025 and registered on 15/04/2025 under the case number
2025/2064.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 13/05/2025. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Directorate-General for Budget - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Hello,

We are writing concerning your request for access to Commission documents
registered on 15/04/2025 under case number 2025/2327.

We are currently working on your request. However, we have not yet been
able to gather all the elements necessary to carry out a full analysis of
your request. We will not be able to send you the reply within the
prescribed time limit expiring on 13/05/2025 because in order to retrieve
the documents requested, large files have to be examined.

Therefore, in line with Article 7(3) of [1]Regulation (EC) No 1049/2001,
we need to extend this time limit by 15 additional working days. The new
time limit expires on 04/06/2025.

We apologise for any inconvenience this may cause.

Kind regards,

DG EAC access to documents team

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...

Dear Madam,

We are writing concerning your request for access to Commission documents
registered on 15/04/2025 under case number 2025/2064.

We are currently working on your request. However, we will not be able to
send you the reply within the prescribed time limit expiring on
13/05/2025.

An extended time limit is needed since different services must be
consulted.

Therefore, in line with Article 7(3) of Regulation (EC) No 1049/2001, we
need to extend the time limit by 15 additional working days. The new time
limit expires on 04/06/2025.

We apologise for any inconvenience this may cause.

Yours sincerely,

ACCESS TO DOCUMENTS TEAM

European Commission

DG COMM

Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

[4]AoR of Access to Documents request of Mrs Marit Nubé -
Ares(2025)4172415 - Ares(2025)4174836  (Please use this link only if you
are an Ares user – Svp, utilisez ce lien exclusivement si vous êtes un(e)
utilisateur d’Ares)

Dear Mrs Nubé,

We refer to your request for access to documents submitted to the European
Commission – DG Budget on 11/4/2025, registered under reference number
Ares(2025)2983804, which has been handled by different services.

On 19/5/2025, your request was partially attributed by DG EAC to the
European Research Executive Agency (REA) and was registered by REA on
23/5/2025 under reference number Ares(2025)4172415.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

The time limit will expire on 17/6/2025. In case this time limit needs to
be extended, you will be informed in due course.

Regards,

REA ACCESS TO DOCUMENTS

For information related to the processing of your personal data by REA,
you may consult the relevant [5]Data Protection Notice

References

Visible links
1. file:///tmp/cid:filelist.xml@01DBCBE0.F2CEBEF0
2. file:///tmp/~~themedata~~
3. file:///tmp/~~colorschememapping~~
4. https://webgate.ec.testa.eu/Ares/documen...
5. https://rea.ec.europa.eu/system/files/20...

Dear Ms Nubé,

We are writing to you concerning your request for access to Commission
documents for case 2025/2064, registered on 15/04/2025.

On 13/05/2025, we extended the time-limit for replying to your initial
request to 04/06/2025.

Unfortunately, we will not be able to send you the reply within this
extended time limit due to the complexity of the file and to consultation
of third parties.   

However, we assure you that we are doing our best to send a reply to your
initial request as soon as possible.

We regret this additional delay and sincerely apologize for any
inconvenience this may cause.  

Kind regards,

DG COMM – Access to Documents

European Commission

Dear Sir or Madam,

We refer to your request for access to documents registered under the
reference number 2025/2500.

Unfortunately, we are not able to send the reply to your application
within the given time limit, which expires today.

You will receive the reply to your application as soon as possible.

We apologize for this delay and for any inconvenience this may cause.

Yours faithfully,

DG CONNECT Access to Documents Team 

Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

[4]Extension of time limit - AtD request of Mrs Marit Nubé -
Ares(2025)4172415 - Ares(2025)4174836 - Ares(2025)4617588  (Please use
this link only if you are an Ares user – Svp, utilisez ce lien
exclusivement si vous êtes un(e) utilisateur d’Ares)

Mrs Nubé,

We refer to your request for access to documents reattributed to the
European Research Executive Agency (REA) on 19/5/2025 and registered on
23/05/2025 under reference number Ares(2025)4172415.

Your application is currently being handled. However, we will not be able
to complete the handling of your application within the time limit of 15
working days, which expires on 17/06/2025.

An extended time limit for responding to your application is necessary as
documents requested originate from a third party which has been consulted.

Therefore, we must extend the time limit for additional 15 working days in
accordance with Article 7(3) of Regulation 1049/2001 regarding public
access to documents. The new time limit expires on 9/7/2025.

We apologize for this delay.

Best,

REA ACCESS TO DOCUMENTS

From: REA ACCESS DOCUMENTS <[email address]>
Sent: Friday, May 23, 2025 12:50 PM
To: [FOI #15813 email]
Cc: REA ACCESS DOCUMENTS <[email address]>
Subject: AoR of Access to Documents request of Mrs Marit Nubé -
Ares(2025)4172415 - Ares(2025)4174836

[5]AoR of Access to Documents request of Mrs Marit Nubé -
Ares(2025)4172415 - Ares(2025)4174836  (Please use this link only if you
are an Ares user – Svp, utilisez ce lien exclusivement si vous êtes un(e)
utilisateur d’Ares)

Dear Mrs Nubé,

We refer to your request for access to documents submitted to the European
Commission – DG Budget on 11/4/2025, registered under reference number
Ares(2025)2983804, which has been handled by different services.

On 19/5/2025, your request was partially attributed by DG EAC to the
European Research Executive Agency (REA) and was registered by REA on
23/5/2025 under reference number Ares(2025)4172415.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days.

The time limit will expire on 17/6/2025. In case this time limit needs to
be extended, you will be informed in due course.

Regards,

REA ACCESS TO DOCUMENTS

For information related to the processing of your personal data by REA,
you may consult the relevant [6]Data Protection Notice

References

Visible links
1. file:///tmp/cid:filelist.xml@01DBDA01.66181B80
2. file:///tmp/~~themedata~~
3. file:///tmp/~~colorschememapping~~
4. https://webgate.ec.testa.eu/Ares/documen...
5. https://webgate.ec.testa.eu/Ares/documen...
6. https://rea.ec.europa.eu/system/files/20...

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2025/2500.

Please acknowledge the receipt of this message by return email.

Kind regards,

DG CONNECT Access to documents Team

Dear Sir or Madam,

We hereby acknowledge the receipt of your confirmatory request for case
2025/2500, sent on 26/06/2025 and registered on 26/06/2025.

We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 17/07/2025. We will let
you know if we need to extend this time limit for additional 15 working
days.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

Dear Mrs. Nubé⁠,

Please find attached the reply, registered under registration number Ares(2025)5554497, to your request for access to documents submitted to the European Research Executive Agency (REA), registered under registration number Ares(2025)4172415.

Please acknowledge receipt of this message.

Kind regards,
REA ACCESS TO DOCUMENTS

Dear Ms Nubé,

We are writing concerning your confirmatory request for access to
Commission documents for case 2025/2500 registered on 26/06/2025.

We are currently working on your confirmatory request. However, we have
not yet been able to gather all the elements necessary to carry out a full
analysis of your request. We will not be able to send you the reply within
the prescribed time limit expiring on 17/07/2025.

Please note that the necessary internal consultations are still ongoing in
view of the complexity of the subject matter.

Therefore, in line with Article 8(2) of [1]Regulation (EC) No 1049/2001 we
need to extend this time limit by 15 additional working days. The new time
limit expires on 08/08/2025.

We apologise for any inconvenience this may cause.

Kind regards,

Access to Documents Team

European Commission

Secretariat-General

Unit A.2 (Document Management & Access to Documents)

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...