[1]Acknowledgement of Receipt: access to documents request [Ottaviani -
Ares(2025)9979542] - Ares(2025)9979923  (Please use this link only if you
are an Ares user – Svp, utilisez ce lien exclusivement si vous êtes un(e)
utilisateur d’Ares)

Dear Mr Ottaviani,

We refer to your request for access to documents mentioned in the subject
submitted to the European Research Executive Agency (REA)  under
Regulation (EC) 1049/2001.
This request has been registered on 18/11/2025 under the reference number
Ares(2025)9979542.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
9/12/2025. In case this time limit needs to be extended, you will be
informed in due course.

Kindly note that the AsktheEU.org website is a private third-party website
which has no link with any institution of the European Union. Therefore,
the European Commission or REA cannot be held accountable for any
technical issues or problems linked to the use of this system.

Please also note that the private third party running the AsktheEU.org
website is responsible and accountable for the processing of your personal
data via that website, and not the European Commission or REA. For further
information on your rights, please refer to the third party’s privacy
policy.

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission or
REA on that website. This includes the personal data that you may have
communicated to the European Commission or REA (e.g. your private postal
address). Similarly, the third party publishes on that website any reply
that REA will send to the email address of the applicants generated by the
AsktheEU.org website.

If you do not wish your correspondence with REA to be published on the
AsktheEU.org website, you can provide us with an alternative, private
e-mail address for further correspondence. In that case, REA will send all
future electronic correspondence addressed to you only to that private
address.

Yours faithfully,
REA ACCESS TO DOCUMENTS

For information related to the processing of your personal data by REA,
you may consult the relevant Data Protection Notice

show quoted sections

Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

[4]Fair solution and extension of time limit [Ottaviani -
Ares(2025)9979542] - Ares(2025)10573921  (Please use this link only if you
are an Ares user – Svp, utilisez ce lien exclusivement si vous êtes un(e)
utilisateur d’Ares)

Dear Mr Ottaviani,

We refer to your request for access to documents mentioned in the subject
submitted to the European Research Executive Agency (REA)  under
Regulation (EC) 1049/2001, registered under the reference number
Ares(2025)9979542.

We have identified 28 documents that fall under your scope of interest.
Those documents need to be assessed individually, and third parties need
to be consulted. Such a detailed analysis and consultation cannot be
carried out within the normal time limits set out in Regulation 1049/2001
regarding public access to documents.

Article 6(3) of the Regulation provides that, in the event of an
application relating to very long documents or a very large number of
documents, the institution concerned may extend the time limit by
additional 15 working days and confer with the applicant with a view to
finding a fair solution. In accordance with the case law of the EU Courts,
such a solution can only concern the content, or the number of documents
applied for, not the deadline for replying[1]. This means that the
requestor should reduce the scope of their request in a way that would
enable its treatment by the institution within the extended deadline of 15
+ 15 working days from the registration of the request.

Based on those provision, we inform you that we need to extend the time
limit to respond to your request by 15 working days, which means that we
will respond to your request by 9/1/2026. Als, we kindly ask you to narrow
down the scope of your request to reduce it to a more manageable number of
documents, by specifying the objective of your request and your specific
interest in the requested documents[2].

In order to help you narrow down your request, please find a list and a
short description of the 28 documents falling within the scope of your
request:

1. Proposal - Ares(2015)708286 - 19/02/2015

2. Periodic reports (Period covered 01/03/2015 - 28/02/2017) – researchers

3. Periodic reports (Period covered 01/03/2015 - 28/02/2017) – cover
letter

4. Periodic reports (Period covered 01/03/2015 - 28/02/2017) – core

5. Periodic reports (Period covered 01/03/2015 - 28/02/2017)  – critical
risks

6. Periodic reports (Period covered 01/03/2015 - 28/02/2017) –
deliverables

7. Periodic reports (Period covered 01/03/2015 - 28/02/2017)  – financial
statement

8. Periodic reports (Period covered 01/03/2015 - 28/02/2017) – milestones

9. Periodic reports (Period covered 01/03/2015 - 28/02/2017) – publishable
summary

10. Periodic reports  (Period covered 01/03/2015 - 28/02/2019) –
questionnaire

11. Periodic reports (Period covered 01/03/2015 - 28/02/2019) –
researchers

12. Periodic reports (Period covered 01/03/2015 - 28/02/2019)– cover
letter

13. Periodic reports (Period covered 01/03/2015 - 28/02/2019)– core

14. Periodic reports (Period covered 01/03/2015 - 28/02/2019)– critical
risks

15. Periodic reports (Period covered 01/03/2015 - 28/02/2019)–
deliverables

16. Periodic reports (Period covered 01/03/2015 - 28/02/2019)– financial
statement

17. Periodic reports (Period covered 01/03/2015 - 28/02/2019)– milestones

18. Periodic reports (Period covered 01/03/2015 - 28/02/2019)– publishable
summary

19. Periodic reports (Period covered 01/03/2015 - 28/02/2019) –
questionnaire

20. Periodic reports – financial summary

21. Commission Implementing Decision

22. Annex 1 List Of Selected Proposals

23. Invitation (& Information) Letter for main list

24. IP Information Letter July 2017

25. IP Information Letter August 2019

26. Horizon 2020 Framework Programme 642414 – Reports & payment request:
RP 1

27. Horizon 2020 Framework Programme 642414 — Reports & payment request:
RP 2 June 2019 28. Horizon 2020 Framework Programme 642414 — Reports &
payment request: RP 2 July 2019

The length of these documents in total varies widely, from 2 to around 100
pages.

According to our first estimates and taking into account the other tasks
that the concerned staff are likely to have to deal with during the same
period, including the several requests that you recently submitted, the
handling of your request [broken down as follows: individual and specific
assessment of the content of each documents in light of the exceptions of
Article 4 of the Regulation; third-party consultations under Article 4(4)
of the Regulation; final assessment of the documents in light of the
received comments; redaction of those parts of the documents to which one
or several exceptions apply; drafting of the reply; internal approval of
the draft decision on your request; preparation of the reply and of the
documents for dispatch (administrative treatment,…)] would be impossible
within the remaining days from the extended deadline of 30 working days
counting from the date of registration of you application.

It follows that, according to our estimates, a maximum of 15 documents
could possibly be dealt with within this period.

In order to enable us to respect the time-limits of the Regulation
1049/2001, we would like to ask you for a swift reply by email to this
invitation to propose a fair solution, within three (3) working days at
the latest.

In the absence of a reply within three working days, we will unilaterally
restrict the scope of your application to those parts that can be dealt
with within the extended deadline of 30 working days counting from the
registration of your application (the new deadline being 9/1/2026).

Thank you in advance for your understanding.

Yours sincerely,

REA ACCESS TO DOCUMENTS

[1] Judgment of the Court of Justice of 2 October 2014 in case C-127/13,
Guido Strack v Commission, paragraphs 26-28.

[2] Ibid, paragraph 28; Judgment of the General Court (then 'Court of
First Instance') of 22 May 2012 in case T-344/08, EnBW Energie
Baden-Württemberg v Commission, paragraph 105.

From: REA ACCESS DOCUMENTS <[email address]>
Sent: Tuesday, November 18, 2025 2:56 PM
To: Matteo Ottaviani <[FOI #16563 email]>
Cc: REA ACCESS DOCUMENTS <[REA request email]>
Subject: Acknowledgement of Receipt: access to documents request
[Ottaviani - Ares(2025)9979542] - Ares(2025)9979923

[5]Acknowledgement of Receipt: access to documents request [Ottaviani -
Ares(2025)9979542] - Ares(2025)9979923  (Please use this link only if you
are an Ares user – Svp, utilisez ce lien exclusivement si vous êtes un(e)
utilisateur d’Ares)

Dear Mr Ottaviani,

We refer to your request for access to documents mentioned in the subject
submitted to the European Research Executive Agency (REA)  under
Regulation (EC) 1049/2001.
This request has been registered on 18/11/2025 under the reference number
Ares(2025)9979542.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
9/12/2025. In case this time limit needs to be extended, you will be
informed in due course.

Kindly note that the AsktheEU.org website is a private third-party website
which has no link with any institution of the European Union. Therefore,
the European Commission or REA cannot be held accountable for any
technical issues or problems linked to the use of this system.

Please also note that the private third party running the AsktheEU.org
website is responsible and accountable for the processing of your personal
data via that website, and not the European Commission or REA. For further
information on your rights, please refer to the third party’s privacy
policy.

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission or
REA on that website. This includes the personal data that you may have
communicated to the European Commission or REA (e.g. your private postal
address). Similarly, the third party publishes on that website any reply
that REA will send to the email address of the applicants generated by the
AsktheEU.org website.

If you do not wish your correspondence with REA to be published on the
AsktheEU.org website, you can provide us with an alternative, private
e-mail address for further correspondence. In that case, REA will send all
future electronic correspondence addressed to you only to that private
address.

Yours faithfully,
REA ACCESS TO DOCUMENTS

For information related to the processing of your personal data by REA,
you may consult the relevant Data Protection Notice

show quoted sections

[1]RE: Internal review of access to documents request - Access to
documents related to project with Grant agreement ID 642414 -
Ares(2025)11077864  (Please use this link only if you are an Ares user –
Svp, utilisez ce lien exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Mr Ottaviani,

We refer to:
1. Your request for access to documents of 18 November 2025 submitted to
the European Research Executive Agency (REA) registered under reference
number Ares(2025)9979542.
2. Your email of 11 December 2025 in which you state that you are filing a
‘’confirmatory application’’ regarding your request for access to
documents, regarding 'Access to documents related to project with Grant
agreement ID 642414.' You expressed concern that "the time limit indicated
in the REA reply (9-12-2025) has passed and no documents have been
disclosed, despite the request being for only 11 documents and in
compliance with the clarification provided by REA." This email ofyours was
inadvertently sorted into our junk folder, and we have just retrieved it.

Please note that, in our email of 2 December 2025, titled ‘’Fair solution
and extension of time limit [Ottaviani - Ares(2025)9979542] -
Ares(2025)10573921’’, we requested you to limit the scope of your request.
Additionally, we informed you that "we need to extend the time limit to
respond to your request by 15 working days, which means that we will
respond to your request by 9 January 2026".

You acknowledged receipt of our email by responding on the same day (2
December 2025, 19:22) and agreed to limit your request to 11 documents.

Please rest assured that your request is currently being processed, and
you will receive a reply within the extended deadline. If, after receiving
our reply, you are not satisfied, you are entitled, in accordance with
Article 7(2) of Regulation 1049/2001, to make a confirmatory application
requesting the Director of REA to review this position.

We hope this clarifies the situation.

Please also note that the private third party running the AsktheEU.org
website is responsible and accountable for the processing of your personal
data via that website, and not the European Commission or REA. For further
information on your rights, please refer to the third party’s privacy
policy.

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission or
REA on that website. This includes the personal data that you may have
communicated to the European Commission or REA (e.g. your private postal
address). Similarly, the third party publishes on that website any reply
that REA will send to the email address of the applicants generated by the
AsktheEU.org website.

If you do not wish your correspondence with REA to be published on the
AsktheEU.org website, you can provide us with an alternative, private
e-mail address for further correspondence. In that case, REA will send all
future electronic correspondence addressed to you only to that private
address.

Best regards,
REA ACCESS TO DOCUMENTS

show quoted sections

Dear Mr Ottaviani,

Please find attached the REA reply, registered under registration number Ares(2026)67977 to your request for access to documents registered under registration number Ares(2025)9979542.

Documents 1 and 3 of ANNEX I will be sent separately due to technical/size limitations.

Please acknowledge receipt of this message by return email to [REA request email].

Yours faithfully,

REA ACCESS TO DOCUMENTS

Dear Mr Ottaviani,

Following our previous message [Ares(2026)67977], please find attached
Documents 1 and 3 of ANNEX I of the REA reply to your request for access
to documents [Ares(2025)9979542].

Please acknowledge receipt of this message by return email to
[1][REA request email].

Yours faithfully,

REA ACCESS TO DOCUMENTS

References

Visible links
1. mailto:[REA request email]