Ref. Ares(2023)878207 - 07/02/2023
EUROPEAN COMMISSION
DIRECTORATE-GENERAL
CLIMATE ACTION
Directorate A – Strategy, Analysis and Planning
CLIMA.A.4 – Administration, Financial Affairs & Human Resources
Brussels
CLIMA
Barnaby Pace
Rue de Commerce 31,
1000 Brussels
Belgium
Advance copy by email:
ask+request-
xxxxxxxxxxxxxx@xxxxxxxx.xxx
Subject:
Your application for access to documents EASE 2023/0066
Dear Mr. Pace
We refer to your request for access to European Commission documents registered on
03.01.2023 under the above-mentioned reference number.
In your application, you requested access to “a
ll documents—including but not limited to
correspondence, emails, minutes, notes (hand written or electronic), audio or video
recordings, verbatim reports, operational conclusions, lines to take, briefings, and
presentations—related to the meeting on November 24 between Frans Timmermans and
International Association of Oil & Gas Producers Europe.”
Your application concerns the following document:
Meeting notes_IOGP, registered on 01.02.2023, Reference Ares(2023)744970
With regard to the document listed above, a complete disclosure of the identified documents
is prevented by the exception concerning the protection of privacy and the integrity of the
individual outlined in Article 4(1)(b) of Regulation (EC) No 1049/2001, because they
contain the names/initials and contact details of other natural persons.
Article 9(1)(b) of the Data Protection Regulation does not allow the transmission of these
personal data, except if you prove that it is necessary to have the data transmitted to you
for a specific purpose in the public interest and where there is no reason to assume that
the legitimate interests of the data subject might be prejudiced. In your request, you do not
express any particular interest to have access to these personal data nor do you put forward
any arguments to establish the necessity to have the data transmitted for a specific purpose
in the public interest.
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË – Tel. +32 22991111
Office: BRE2 14/DCS – Tel. direct line +32 229-63854
Consequently, I conclude that, pursuant to Article 4(1)(b) of Regulation (EC) No
1049/2001, access cannot be granted to the personal data contained in the requested
documents, as the need to obtain access thereto for a purpose in the public interest has not
been substantiated and there is no reason to think that the legitimate interests of the
individuals concerned would not be prejudiced by disclosure of the personal data concerned.
This document was drawn up for internal use under the responsibility of the relevant
service in the EVP Frans Timmermans’ Cabinet. It solely reflects the service’s
interpretation of the interventions made and does not set out any official position of the
third parties to which the document refers, which was not consulted on its content. It does
not reflect the position of the Commission and cannot be quoted as such.
In case you would disagree with this position, you are entitled, in accordance with Article
7(2) of Regulation (EC) No 1049/2001, to submit a confirmatory application requesting the
Commission to review this position.
Such a confirmatory application should be addressed to the Secretariat-General of the
Commission within 15 working days upon receipt of this letter. You can submit it in one of
the following ways:
by asking for a review via your portal1 account (available only for initial requests
submitted via the portal account),
or by mail:
European Commission
Secretariat-General
Transparency,
Document
Management
&
Access
to
Documents
(SG.C.1)
BERL 7/076
B-1049 Bruxelles
or by email to: xxxxxxxxxx@xx.xxxxxx.xx
Yours faithfully,
Rudy VAN HORENBEEK
Head of Unit
Electronically signed
1
https://www.ec.europa.eu/transparency/documents-request
2
Electronically signed on 06/02/2023 20:02 (UTC+01) in accordance with Article 11 of Commission Decision (EU) 2021/2121
