Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 12/10/2023 and registered on 12/10/2023 under case number 2023/6011.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 12/10/2023 and registered on 15/10/2023 under the case number
2023/6011.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 08/11/2023. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2023/6011.

Please acknowledge the receipt of this message by return email.
Kind regards,

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your confirmatory request for case
2023/6011, sent on 15/11/2023 and registered on 15/11/2023.

We will handle your confirmatory request within 15 working days as of the
date of registration. The time-limit expires on 06/12/2023. We will let
you know if we need to extend this time limit for additional 15 working
days.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

Dear applicant,

We are writing concerning your confirmatory request for access to
Commission documents for case 2023/6011 registered on 15/11/2023.

We are currently working on your confirmatory request. However, we have
not yet been able to gather all the elements necessary to carry out a full
analysis of your request. We will not be able to send you the reply within
the prescribed time limit expiring on 06/12/2023.

A new deadline is required since we are still gathering all the elements
to conduct our assessment.

Therefore, in line with Article 8(2) of [1]Regulation (EC) No 1049/2001 we
need to extend this time limit by 15 additional working days. The new time
limit expires on 05/01/2024.

We apologise for any inconvenience this may cause.

Kind regards,

SG.C1 - Transparency, Document Management and Access to Documents

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...

Dear applicant,

We are writing to you concerning your confirmatory request for access to
Commission documents for case 2023/6011, registered on 15/11/2023.

On 05/12/2023, we extended the time-limit for replying to your
confirmatory request to 05/01/2024.

Unfortunately, we will not be able to send you the reply within this
extended time limit since internal consultations are still ongoing.

However, we assure you that we are doing our best to send a reply to your
confirmatory request as soon as possible.

We regret this additional delay and sincerely apologize for any
inconvenience this may cause.

Kind regards,

SG.C1 - Transparency, Document Management and Access to Documents

[1]access to documents request - assignment of former National Security
Council aide from Washington at European Commission - Ares(2024)1003019 
(Please use this link only if you are an Ares user – Svp, utilisez ce lien
exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Mr Dohle,

We refer to your message of 8 February 2024, in which you request an
update to your confirmatory application in case EASE 2023/6011.

We would like to sincerely apologise for the delay in replying to your
confirmatory application.

Please note that the answers to confirmatory applications are formal
Commission decisions. The internal decision-making process involves the
consultation of several services, including of the Legal Service, after
which a decision may be formally adopted within the Secretariat-General.

Unfortunately, the only information that we can provide you at this stage
is to confirm that the analysis of your confirmatory application and the
necessaryinternal consultations are still ongoing. We are not yet in a
position to provide you a concrete indication when you can expect to
receive Commission's reply.

In any event, please rest assured that you will receive a reply from the
Commission as soon as possible.

Finally, we would like to apologise again for the delay in providing you
the final reply to your confirmatory application and for any inconvenience
caused by this delay.

Yours sincerely,

SG.C1 - Transparency, Document Management and Access to Document - rc

show quoted sections

Dear DOHLE, Arun,

Please find attached the electronic version of European Commission
Decision C(2024)5492 as adopted by the European Commission on 24/07/2024
concerning the request 2023/6011.

In accordance with the Terms and Conditions of this portal, please note
that this decision is being formally notified pursuant to article 297 TFEU
through this electronic platform only.

Yours sincerely,

Access to documents team - SG.C.1