Dear Mr Nielsen,

Thank you for your e-mail and interest in the European Economic and Social Committee (EESC). We hereby acknowledge receipt of your request for access to documents, which we registered today, 28th May, under the reference n° ICD-AD-10/2026.

All requests for public access to documents are treated in compliance with Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to European Parliament, Council and Commission documents and the relevant Decision of the EESC No 2003/603/EC of 1 July 2003 on public access to European Economic and Social Committee documents.

In accordance with the above-mentioned rules, your application will be handled within 15 working days upon registration of your request.

The EESC reserves the right to ask for additional information regarding your identity in order to verify compliance with Regulation (EC) No 1049/2001 and the Decision of the EESC.

Please note that your personal data will only be processed for the purpose of replying to your request and in accordance with the data protection notice set out below. More information on how the EESC processes personal information can be found on our website (section "Transparency">"Access to EESC documents").

Your attention is drawn to the fact that you have lodged your application via the AsktheEU.org website, which is a private website not officially related to the EESC. Therefore, the latter cannot be held accountable for any technical issues or problems linked to the use of this system.

Yours sincerely,

The Information Centre and Document Management Sector of the EESC
--------------------
Data Protection Notice - According to Articles 15 and 16 of Regulation (EU) 2018/1725 (EUDPR), we are processing your personal data in order to reply to your request. The controller is the EESC. The legal basis for this processing operation is Article 5(1)(b) of the EUDPR, since processing is necessary for compliance with a legal obligation to which the EESC is subject. The data processed include your contact details, your request, as well as personal data that might be collected during the handling of your request. For the EESC, administrative staff and hierarchy involved in the request handling will have access to the case file containing your personal data on a need-to-know basis. Your data will only be transferred to other EU institutions and bodies or to third parties when it is necessary to ensure the appropriate handling or follow up of your request. Your data will be stored by the EESC in electronic files for two years, unless legal proceedings require us to keep them for a longer period. Afterwards, only a brief anonymous note will be included in a file in order to keep record of the request. You have the right of access to your personal data and to relevant information concerning how we use it. You have the right to rectify your personal data. Under certain conditions, you have the right to ask that we delete your personal data or restrict its use. We will consider your request, take a decision and communicate it to you. For more information, please see Articles 14 to 21, 23 and 24 of the EUDPR. Any request to exercise your rights should be addressed to the EESC at [CESE request email]. You may also contact the EESC data protection officer by using the relevant contact form under https://www.eesc.europa.eu/en/general-co..., if you have any remarks regarding the way we process your personal data. You have also the right to lodge a complaint with the EDPS by using the relevant contact form https://www.edps.europa.eu/about-edps/co....
--------------------

show quoted sections

Dear Mr Nielsen,

We refer to your request with regard to access to information registered
on 28/05/2026, ICD-AD-10/2026.

Pursuant to your access to documents request, please find enclosed the
following documents identified under the scope of your request:

• Bureau Decision of 26 April 2016 on the reimbursement of expenses
incurred and the allowances received by Committee members, delegates
of the Committee's consultative commissions, their respective
alternates and the Committee's experts
• Bureau Decision of 9 July 2024 governing the compensation of expenses
incurred and allowances received by Committee members, delegates of
the Committee's consultative commissions, their respective alternates
and Committee experts
• Bureau Decision of 15 July 2025 on the granting of allowances and
reimbursement of travel expenses to members of the European Economic
and Social Committee and their alternates, and to delegates of the
Consultative Commission on Industrial Change
• The minutes of the Bureau meeting of 26 April 2016 (please note that
this is the correct date of the requested documents)
• The minutes of the Bureau meeting of of 9 July 2024
• The minutes of the Bureau meeting of 15 July 2025

Please note that some documents have been anonymised to protect personal
data.

On the basis of this reply, the European Economic and Social Committee
considers your application as handled and the file closed.

Yours faithfully,

The Information Centre and Document Management Sector

----------------------

Data Protection Notice - According to Articles 15 and 16 of Regulation
(EU) 2018/1725 (EUDPR), we are processing your personal data in order to
reply to your request. The controller is the EESC. The legal basis for
this processing operation is Article 5(1)(b) of the EUDPR, since
processing is necessary for compliance with a legal obligation to which
the EESC is subject. The data processed include your contact details, your
request, as well as personal data that might be collected during the
handling of your request. For the EESC, administrative staff and hierarchy
involved in the request handling will have access to the case file
containing your personal data on a need-to-know basis. Your data will only
be transferred to other EU institutions and bodies or to third parties
when it is necessary to ensure the appropriate handling or follow up of
your request. Your data will be stored by the EESC in electronic files for
two years, unless legal proceedings require us to keep them for a longer
period. Afterwards, only a brief anonymous note will be included in a file
to keep record of the request. You have the right of access to your
personal data and to relevant information concerning how we use it. You
have the right to rectify your personal data. Under certain conditions,
you have the right to ask that we delete your personal data or restrict
its use. We will consider your request, take a decision and communicate it
to you. For more information, please see Articles 14 to 21, 23 and 24 of
the EUDPR. Any request to exercise your rights should be addressed to the
EESC at [1][CESE request email]. You may also contact the EESC data
protection officer by using the relevant [2]contact form, if you have any
remarks regarding the way we process your personal data. You have also the
right to lodge a complaint with the EDPS by using the [3]contact form.

----------------------

show quoted sections