Correspondent between the EU Delegation in Washington and Member States
Luis Miguel Hurtado Coronado made this access to documents request to European External Action Service
Dear European External Action Service,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
- All the correspondence, preparatory documents, work documents, drafts and verbal/written notes exchanged between any member of the EU Delegation in Washington and the EU State Members' officials since November 5, 2024, in which "energy", "fossil fuels", "LNG" and/or "trade" are mentioned.
Yours faithfully,
Luis Miguel Hurtado Coronado
C/ Formentera, 15
43205 Reus (Tarragona)
Spain
Dear Mr Hurtado Coronado,
This message is an acknowledgement of receipt for your request for access
to documents, which was registered on 18 March 2025, under Regulation
1049/2001 regarding public access to European Parliament, Council and
Commission documents, which the EEAS is also respecting.
Your requests for access to documents have been registered under reference
number: 2025/061.
Please refer to this numbers in any further correspondence.
In accordance with the Regulation, you will receive a reply within 15
working days. Please note that the calculation of the deadline takes into
account the public holidays followed by the EU institutions and not those
of individual countries.
Your personal data will be processed in accordance with Regulation (EU)
2018/1725 of 23 October 2018 on the protection of natural persons with
regard to the processing of personal data by the Union institutions,
bodies, offices and agencies and on the free movement of such data. Please
consult the [1]Privacy Statement for further related information.
The European External Action Service reserves the right to ask for
additional information regarding our identity in order to verify
compliance with Regulation (EC) No 1049/2001 and the EEAS’s implementing
measures.
In case we need additional information, clarification or context to the
nature of your request, you will be contacted by us.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[2][Dirección de correo del organismo SEAE]
SG.LD.ATD
References
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1. file:///C:/Users/kangukt/Downloads/eeas_privacy_statement-1.pdf
2. mailto:[Dirección de correo del organismo SEAE]
Dear Mr Hurtado,
We are contacting you concerning your request for access to documents
under Regulation 1049/2001, in which you ask for “All the correspondence,
preparatory documents, work documents, drafts and verbal/written notes
exchanged between any member of the EU Delegation in Washington and the EU
State Members' officials since November 5, 2024, in which "energy",
"fossil fuels", "LNG" and/or "trade" are mentioned.”
The current formulation of your request and the particular reference to
generic keywords (such as “trade” and “energy”) would result in an
excessive number of documents identified and does not allow us to target
the search to documents concerning the exact topic or subject matter in
your interest. The search would likely result in a collection of random
documents that do not necessarily relate to the same subject matter, as it
seems to have been the case with the result of your previous request where
we exceptionally agreed to the use of keywords.
Therefore we would be grateful if you could reformulate your request on a
precise topic / substance matter that could allow us to make a meaningful
search in the documents held by the EEAS. This reflects the spirit of the
Regulation and in particular Article 6(2), which provides that the
institution should contact the applicant to ensure that the request is
formulated in a clear manner.
Once we will receive your feedback, we will register your case and set the
deadline for replying to your application.
Your sincerely,
EEAS ACCESS TO DOCUMENTS
[1][Dirección de correo del organismo SEAE]
SG.LD.ATD
Dear EEAS ACCESS TO DOCUMENTS,
Thank you for your reply and for the opportunity to clarify and reformulate my request.
To help narrow the scope and focus the search on a precise subject matter, I would like to request access to:
* All correspondence, meeting records (including agendas, minutes, briefings, or readouts), and preparatory or internal documents held by the EU Delegation in Washington between November 5, 2024, and the present, that refer to:
- Engagements, meetings, or communication with U.S. energy companies or business associations (e.g. the American Chamber of Commerce, API, Chevron, ExxonMobil, Cheniere, etc.),
- In the context of promoting or discussing an increase of LNG exports from the U.S. to the EU or individual EU Member States,
The goal of this request is to understand whether U.S. companies or business groups have been advocating or lobbying the EU or its Member States (via the EU Delegation in Washington) to boost LNG exports to Europe.
If this scope remains too broad, I would appreciate your guidance on how to narrow it further, such as by focusing on a specific time frame, companies, or types of meetings.
Thank you again for your assistance.
Warm regards,
Luis Miguel Hurtado Coronado
Dear Mr Hurtado,
Thank you for your message and the reformulated request in the matter.
After an initial review of documents, this request would still result in a
very large number of documents to be reviewed. Therefore, we would like to
suggest that the request is reduced to cover reports only. In this way,
the search would focus on documents with substantive content on the topic.
We hope this reduction would be agreeable to you.
Once we will receive your positive feedback, we can register your case and
set the deadline for replying to your application.
Best regards,
EEAS ACCESS TO DOCUMENTS
[1][Dirección de correo del organismo SEAE]
SG.LD.ATD
References
Visible links
1. mailto:[Dirección de correo del organismo SEAE]
Dear EEAS ACCESS TO DOCUMENTS,
I appreciate your response and agree with the suggestion. Could you please narrow it down to cover reports only?
Yours faithfully,
Luis Miguel Hurtado Coronado
Dear Mr Hurtado Coronado,
Your application is currently being handled. In accordance with the Regulation, you will receive a reply within 15 working days.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[Dirección de correo del organismo SEAE]
SG.LD.ATD
Dear Mr Hurtado Coronado,
Your application is currently being handled.
However, we are not in a position to complete the handling of your
application within the time limit of 15 working days.
We therefore, exceptionally, need to extend the deadline for reply by an
additional 15 working days.
Thank you for your understanding.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[1][Dirección de correo del organismo SEAE]
SG.LD.ATD
References
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1. mailto:[Dirección de correo del organismo SEAE]
Dear Mr Hurtado Coronado,
On behalf of Mr Seppo Nurmi please find attached the reply to your request
for access to documents.
Yours sincerely,
EEAS ACCESS TO DOCUMENTS
[1][Dirección de correo del organismo SEAE]
SG.LD.ATD
References
Visible links
1. mailto:[Dirección de correo del organismo SEAE]