Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 16/12/2024 and registered on 16/12/2024 under case number 2024/6998.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 16/12/2024 and registered on 16/12/2024 under the case number
2024/6998.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 17/01/2025.

We will let you know if we need to extend this time limit for additional
15 working days. To find more information on how we process your personal
data, please see the privacy statement.

Yours faithfully,
Secretariat-General - Access to Documents European Commission - cr

show quoted sections

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Ms Pfenniger,

Your request for access to documents with reference “Case 2024/6998” has
been transferred to the Historical Archives of the European Commission, as
it concerns documents more than 30 years old.

Please note that the Archives of the Commission, in application of the
Council Regulation (EEC, Euratom) N° 354/83 (modified by the Council
Regulations (EC, Euratom) N° 1700/2003 and (EU) N°496/2015) concerning the
opening to the public of the historical archives, provides access to files
in its reading room.

Some preparatory documents to “Council Directive 76/768/EEC of 27 July
1976 on the approximation of the laws of the Member States relating to
cosmetic products” are available in electronic format :

• [1]COM(72)0851 final : proposal
• [2]COM(73)1733 final : amendment to the proposal
• [3]COM(75)0147 final : alteration of the proposal

Other documents from the official documents series (docs COM ; SEC ; C
(decisions od the Commission) ; SI (Commission internal notes on the
sessions of the Council) and SP (Commission internal notes on the sessions
of the European Parliament) are related to cosmetic products ; you may
search our [4]official documents series search tool

We also keep files on the making process of Council Directive 76/768/EEC,
on relations with the “Comité de liaison des syndicats européens de
l'industrie de la parfumerie et des cosmétiques” (COLIPA), on the works of
a working group on cosmetic products and on cosmetic products in general,
that may be of interest.

Please find two lists of files:

1/ with the few ones that  have been digitised (you may access them via
the link)

2/ with the files that are on paper format.

Would you wish to check any of these paper files, you would need to
[5]make an appointment for a study visit in our reading room and send us
the references to the files, allowing at least 5 working days, as the
paper files are kept in an out-of-town depot.

Hoping these documents and information will be of use,

Best regards,

Historical Archives of the European Commission
Sector OIB.LS.1.001
[6][email address]
[7]EC Historical Archves Service webpage

[8]EC Historical Archives searching tool

From: [email address]
Sent: Thursday, January 16, 2025 7:48 PM
To: OIB ARCHIS BASE <[email address]>
Subject: Case 2024/6998 attributed to OIB.LS.1.001

From: Karine Pfenniger

Sent: Mon, 16 Dec 2024 16:20:31 +0000

To: SG ACCES DOCUMENTS

Subject: access to documents request - Documents related to the drafting

process of the Commission's proposal for a directive on the approximation
of Member States'

legislation on cosmetic products

Dear Secretariat General of the European Commission,

Under the right of access to documents in the EU treaties, as developed in
Regulation 1049/2001, I am

requesting any document, i.e.:

- agendas

- minutes and/or retranscriptions of meetings

- notes and/or requests and/or communications made or sent by stakeholders
that took part in it

Relating to the drafting process of the Commission's proposal for a
directive on the approximation of

Member States' legislation on cosmetic products, then presented to the
Council on the 6th of October

1972 (Proposition de directive du Conseil relative au rapprochement des
législations des États membres

concernant les produits cosmétiques - JO 1972 N° C 133/16).

Under the same right of access to documents in the EU treaties, as
developed in Regulation 1049/2001, I

am also requesting any document relating to meetings, notes,
communications sent by the Comité de

Liaison des Syndicats de la Parfumerie to the Commission or exchanged
between the Comité de Liaison

des Syndicats de la Parfumerie and the Commission between the 1st of May
1968 and the

27th of July 1976.

Yours faithfully,

Karine Pfenniger

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This is a request for access to information under Article 15 of the TFEU
and, where applicable,

Regulation 1049/2001 which has been sent via the AsktheEU.org website.

Please kindly use this email address for all replies to this request:
ask+request-15329-

[9][email address]

If [10][SG request email] is the wrong address for information
requests to Secretariat General of the

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Please note that in some cases publication of requests and responses will
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References

Visible links
1. http://publications.europa.eu/resource/c...
2. http://publications.europa.eu/resource/c...
3. http://publications.europa.eu/resource/c...
4. https://ec.europa.eu/historical-archives...
5. https://commission.europa.eu/about/depar...
6. mailto:[email address]
7. https://commission.europa.eu/about-europ...
8. https://ec.europa.eu/historical-archives...
9. mailto:[email address]
10. mailto:[SG request email]
11. mailto:[AsktheEU.org contact email]
12. https://urldefense.com/v3/__https:/www.a...