Documents relating to the EUDR
Dear Secretariat General of the European Commission,
I am an EU citizen residing outside the European Union, submitting a request for documents, in my personal capacity.
This request is concerning the:
REGULATION (EU) 2023/1115 on the making available on the Union market and the export from the Union of certain commodities and products associated with deforestation and forest degradation and repealing Regulation (EU) No 995/2010 (EUDR).
Under the right of access to documents in the EU Treaties, as developed in Regulation 1049/2001, I hereby kindly request access to the following:
- All correspondence (including emails, letters and attachments) between officials and representatives of stakeholders specified in point (A) below, concerning the EUDR, from 1 December 2024 to the present.
- All minutes, meeting notes, agendas, records of meetings (including events, roundtables and virtual meetings and calls) between officials and representatives of stakeholders specified in point (A) below in which the EUDR was discussed during the same period.
- Any internal documents (including briefings, notes to file, internal assessments or implementation guidance) in which representatives of stakeholders specified in point (A) below are mentioned in relation to the interpretation, implementation, enforcement, monitoring, review or possible amendment of the EUDR.
Point referred to above:
(A)
- Acumen Public Affairs
- American Chamber of Commerce to the EU (AmCham EU)
- Cargill
- Comité du commerce des céréales, aliments du bétail, oléagineux, huile d'olive, huiles et graisses et agrofournitures de l'U.E. (COCERAL)
- European Food Forum
- Fédération Européenne des Fabricants d'Aliments Composés (FEFAC)
- FoodDrinkEurope
- The EU Vegetable Oil and Proteinmeal Industry (FEDIOL)
I prefer you to produce the documents on a rolling basis. At no point should the Commission’s search for – or deliberations concerning – certain documents delay the production of others that the Commission has already retrieved and elected to produce.
I would prefer this information to be sent to me in machine-readable electronic format. Documents that cannot be sent in electronic format can be sent to The Green House, Unit 3.6, 244-254 Cambridge Heath Rd, London, E2 9DA, UK.
Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also, I expect the partial release of documents, in case of partial exemption according to article 4.6.
Please confirm having received this application. Please do not hesitate to get back in touch with me should you need any further information to facilitate your research.
Thank you for your assistance.
Rubens Carvalho
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 10/09/2026 and registered on 10/09/2026 under the case number
2026/4580.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 01/10/2026. We will let you know
if we need to extend this time limit by an additional 15 working days.
If you do not receive a reply within the applicable time limit, including
any extension where applicable, you are entitled, pursuant to Article 7(4)
of Regulation (EC) No 1049/2001, to submit a confirmatory application.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Sir/Madam,
Thank you for providing your postal address. We note that you are based in
a country outside the European Union.
In accordance with Article 2(1) and (2) of Regulation (EC) No 1049/2001,
read in conjunction with Article 1 of the European Commission’s Detailed
rules for the application of Regulation (EC) No 1049/2001, only citizens
of the Union and natural or legal persons residing or having their
registered office in a Member State have the right to access Commission
documents.
The information that you have provided so far is not sufficient to
establish whether you fulfil this eligibility condition:
• [If you are an EU citizen living outside the EU and have submitted
your application in your personal capacity, please confirm this by
responding to this email with the following text and undersigned with
your name:
I confirm that I have the citizenship of one of the EU Member States and
that I have submitted this application in my personal capacity. I declare
on my honour that all the data provided is accurate and truthful. If
required I stand ready to provide sufficient proof of my nationality
and/or residence. I understand that false declarations may lead to legal
consequences.] [if relevant]
• [If you have submitted your application on behalf of an EU citizen
(for law firms, consultancy companies, etc), please confirm that the
person represented by you fulfils the aforementioned criteria, by
responding to this email with the following text and undersigned with
your name:
I confirm that I have submitted this application on behalf of a natural
person acting in their personal capacity and that the represented party
has an EU citizenship. I declare on my honour that all the data provided
is accurate and truthful. If required I stand ready to provide sufficient
proof of the represented party’s nationality. I understand that false
declarations may lead to legal consequences.] [if relevant]
• [If you have submitted the application as a legal entity and your
organization has a registered office in one of the Member States,
please communicate us the address of the office situated in an EU
country. The submission of the requested address automatically entails
your agreement to requalify your application to have been submitted by
the office situated at that address.] [if relevant]
• [If you have submitted your application on behalf of a legal entity
(for law firms, consultancy companies, etc), please confirm that the
represented party fulfils the aforementioned criteria and provide us
the necessary information in this respect, by responding to this email
with the following text and undersigned with your name:
I confirm that I have submitted this application on behalf of a legal
person having a registered office in a Member State, at: [please include
the address of the legal entity represented by you]. I declare on my
honour that all the data provided is accurate and truthful. If required I
stand ready to provide sufficient proof of the represented party’s
registration. I understand that false declarations may lead to legal
consequences.] [if relevant]
• (1) If you are not an EU citizen OR (2) if you have submitted your
application on behalf of a legal person not having a registered office
in one of the Member States, unfortunately the Commission cannot
handle your application and it will be closed in due course.
We would appreciate it if you could provide us with the necessary
clarifications in this respect within 5 working days. In the absence of a
reply from your part within this deadline, we will close your request.
Thank you for your understanding.
Kind regards,