Documents relating to the Roosendaal Group
Dear Madams and Sirs,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
1) the agenda, minutes and notes produced for / during the meeting of the Working Party on Plant Health (Roosendaal Group) of 2 October 2018 (referenced in CM 4353/18)
2) the list of attendees, agenda, minutes and any notes produced in preparation and during the EU-USA Plant Health Technical Working Group that took place in Brussels on 24 and 25 October 2018 (referenced in CM 4353/18)
3) the agenda, minutes and notes produced for / during the meeting of the Working Party on Plant Health (Roosendaal Group) of 2 October 2018 (referenced in CM 3779/19)
4) the list of attendees, agenda, minutes and any notes produced in preparation and during the EU-USA Plant Health Technical Working Group that took place in Brussels on 1 and 2 October 2019 (referenced in CM 3779/19)
I kindly ask you to release documents upon retrieval rather than waiting until all documents related to my request are available.
I look forward to hearing from you.
Yours faithfully,
Laura Große
LobbyControl e.V.
Am Justizzentrum 7
50939 Cologne
Your message has been received by the Transparency and Access to Documents Unit of the General Secretariat of the Council of the European Union. All requests for access to documents are treated on the basis of Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents. The General Secretariat will reply to your request within 15 working days upon registration of your request. Requests received before 5 PM on a working day are registered on the same day. Requests received after 5 PM are registered on the first following working day.
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L'unité "Transparence et accès aux documents" du Secrétariat général du Conseil de l'Union européenne a bien reçu votre message. Toutes les demandes d'accès à des documents sont traitées conformément au règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l'accès du public aux documents du Parlement européen, du Conseil et de la Commission. Le Secrétariat général répondra à votre demande dans un délai de 15 jours ouvrables à compter de l'enregistrement de celle-ci. Les demandes reçues les jours ouvrables avant 17 heures sont enregistrées le jour même. Les demandes reçues après 17 heures sont enregistrées le premier jour ouvrable suivant.
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Ihre Nachricht ist bei der Dienststelle "Transparenz und Zugang zu Dokumenten" des General-sekretariats des Rates der Europäischen Union eingegangen. Alle Anträge auf Zugang zu Dokumenten werden gemäß der Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und der Kommission bearbeitet. Das Generalsekretariat wird Ihnen binnen fünfzehn Arbeitstagen nach Registrierung Ihres Antrags eine Antwort übermitteln. Anträge, die an einem Arbeitstag vor 17.00 Uhr eingehen, werden noch am selben Tages registriert. Nach 17.00 Uhr eingehende Anträge werden am erstfolgenden Arbeitstag registriert.
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Dear Ms Große,
Thank you for your interest in documents of the Council of the European
Union.
Regarding your request in general, the General Secretariat of the Council
would like to inform you that access to documents of the Council is
subject to the principles, conditions and limits laid down in Regulation
(EC) No 1049/2001 (OJ L 145, 31.5.2001, p. 43) and the specific provisions
laid down in the Council's rules of procedure (OJ L 325, 11.12.2009, p.
35).
In general, access to documents rules establish that the public can have
direct access to documents of the Council when these documents:
• were issued as public documents,
• have been made public as a result of a previous request for
access,
• are older than 30 years (although exceptions apply).
If a document is not public, a member of the public can put forward a
request for access. However, the General Secretariat of the Council would
like to draw your attention that Regulation (EC) No 1049/2001 does not
foresee a right of privileged access.
This means that when there is a request for access to documents, the
General Secretariat of the Council has to examine each individual document
requested to see if its disclosure to the public would harm any of the
interests protected under the Regulation. Following that examination, the
General Secretariat may decide to refuse access, or agree to the partial
or full disclosure of the requested document. In case of the latter, the
document is then made available to the public through the Council's Public
Register.
In view of the above, the General Secretariat strongly advises applicants
for access to documents to narrow down, to the extent possible, their
request. To help you further define your query, may we suggest that you
conduct a search within the Council's public register at:
http://register.consilium.europa.eu/
The Council's public register contains references to most Council
documents since 1999 (exceptions may apply regarding classified
documents), of which approximately 75% are public and available for
downloading.
By choosing the option "Search", you can search for documents using
several criteria, for example: document number, words in title or text,
subject matter and interinstitutional file number.
If you find a document in the register that cannot be directly downloaded
(i.e. marked by a "grey" pdf icon), you may introduce a request for access
by using the available electronic form.
You may also conduct a search for documents references by using CASE, the
Central Archives Search Engine. CASE provides access to descriptions of
the archives of the Council of the European Union and it is available at:
CASE
Yours sincerely,
Transparency
[1]cid:image001.jpg@01D59F80.749EEBA0
General Secretariat of the Council
Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency
Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België
[2]www.consilium.europa.eu | [3][email address]
Disclaimer: The views expressed are solely those of the writer and may not
be regarded as stating an official position of the Council of the EU
Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur
et ne peuvent être considérés comme une position officielle du Conseil de
l'UE
References
Visible links
2. http://www.consilium.europa.eu/
3. mailto:[email address]
Please find attached a letter from the General Secretariat of the Council
concerning your request for access to documents.
Yours sincerely,
Transparency
General Secretariat of the Council
Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency
Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België
[1]www.consilium.europa.eu | [2][email address]
Disclaimer: The views expressed are solely those of the writer and may not
be regarded as stating an official position of the Council of the EU
Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur
et ne peuvent être considérés comme une position officielle du Conseil de
l'UE
References
Visible links
1. http://www.consilium.europa.eu/
2. mailto:[email address]
Dear Mr Florindo,
Thank you for your update on my request made on 4 February 2020.
If possible, I would kindly ask you to convey any documents that have been cleared for release upon retrieval, rather than waiting until all documents related to my request are available.
Yours faithfully,
Laura Große
LobbyControl e.V.
Am Justizzentrum 7
50939 Cologne
Your message has been received by the Transparency and Access to Documents Unit of the General Secretariat of the Council of the European Union. All requests for access to documents are treated on the basis of Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents. The General Secretariat will reply to your request within 15 working days upon registration of your request. Requests received before 5 PM on a working day are registered on the same day. Requests received after 5 PM are registered on the first following working day.
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L'unité "Transparence et accès aux documents" du Secrétariat général du Conseil de l'Union européenne a bien reçu votre message. Toutes les demandes d'accès à des documents sont traitées conformément au règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l'accès du public aux documents du Parlement européen, du Conseil et de la Commission. Le Secrétariat général répondra à votre demande dans un délai de 15 jours ouvrables à compter de l'enregistrement de celle-ci. Les demandes reçues les jours ouvrables avant 17 heures sont enregistrées le jour même. Les demandes reçues après 17 heures sont enregistrées le premier jour ouvrable suivant.
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Pour consulter le texte du règlement (CE) n° 1049/2001, cliquez ici:
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Ihre Nachricht ist bei der Dienststelle "Transparenz und Zugang zu Dokumenten" des General-sekretariats des Rates der Europäischen Union eingegangen. Alle Anträge auf Zugang zu Dokumenten werden gemäß der Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und der Kommission bearbeitet. Das Generalsekretariat wird Ihnen binnen fünfzehn Arbeitstagen nach Registrierung Ihres Antrags eine Antwort übermitteln. Anträge, die an einem Arbeitstag vor 17.00 Uhr eingehen, werden noch am selben Tages registriert. Nach 17.00 Uhr eingehende Anträge werden am erstfolgenden Arbeitstag registriert.
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Den Text der Verordnung (EG) Nr. 1049/2001 finden Sie hier:
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Dear Ms Grosse,
On 26 February 2020, the time-limit for replying to your application was
extended by 15 working days, until 18 March 2020.
However, the General Secretariat is still conducting consultations
necessary to the examination of your request and you will be notified of a
decision as soon as possible.
We apologise for the delay in replying to your request.
Yours sincerely,
Transparency
[1]cid:image001.jpg@01D59F80.749EEBA0
General Secretariat of the Council
Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency
Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België
[2]www.consilium.europa.eu | [3][email address]
Disclaimer: The views expressed are solely those of the writer and may not
be regarded as stating an official position of the Council of the EU
Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur
et ne peuvent être considérés comme une position officielle du Conseil de
l'UE
Dear Mr Florindo / dear Transparency Unit,
The extended deadline for my request made on 4 February relating to the Roosendaal Group expired more than a week ago. Would you kindly let me know when I can expect the requested information?
Yours faithfully,
Laura Große
LobbyControl e.V.
Am Justizzentrum 7
50939 Cologne
Your message has been received by the Transparency and Access to Documents Unit of the General Secretariat of the Council of the European Union. All requests for access to documents are treated on the basis of Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents. The General Secretariat will reply to your request within 15 working days upon registration of your request. Requests received before 5 PM on a working day are registered on the same day. Requests received after 5 PM are registered on the first following working day.
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To see the text of Regulation (EC) No 1049/2001, please click here:
http://eur-lex.europa.eu/LexUriServ/LexU...
If the link doesn't open when you click on it, please copy - paste it into your browser.
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L'unité "Transparence et accès aux documents" du Secrétariat général du Conseil de l'Union européenne a bien reçu votre message. Toutes les demandes d'accès à des documents sont traitées conformément au règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l'accès du public aux documents du Parlement européen, du Conseil et de la Commission. Le Secrétariat général répondra à votre demande dans un délai de 15 jours ouvrables à compter de l'enregistrement de celle-ci. Les demandes reçues les jours ouvrables avant 17 heures sont enregistrées le jour même. Les demandes reçues après 17 heures sont enregistrées le premier jour ouvrable suivant.
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Pour consulter le texte du règlement (CE) n° 1049/2001, cliquez ici:
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Ihre Nachricht ist bei der Dienststelle "Transparenz und Zugang zu Dokumenten" des General-sekretariats des Rates der Europäischen Union eingegangen. Alle Anträge auf Zugang zu Dokumenten werden gemäß der Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und der Kommission bearbeitet. Das Generalsekretariat wird Ihnen binnen fünfzehn Arbeitstagen nach Registrierung Ihres Antrags eine Antwort übermitteln. Anträge, die an einem Arbeitstag vor 17.00 Uhr eingehen, werden noch am selben Tages registriert. Nach 17.00 Uhr eingehende Anträge werden am erstfolgenden Arbeitstag registriert.
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Den Text der Verordnung (EG) Nr. 1049/2001 finden Sie hier:
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Dear Ms Grosse,
Thank you for your message. We apologise for the delay in replying to your
request.
Owing to the publicly known exceptional circumstances the Council (and all
the EU Institutions) is currently facing, we have experienced serious
difficulties in meeting the established deadlines. We are making all
efforts to concluded the examination of your request as soon as possible.
We expect to be able to notify you of a decision within the coming days.
Thank you in advance for your understanding
Yours sincerely,
Transparency
General Secretariat of the Council
Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency
Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België
[1]www.consilium.europa.eu | [2][email address]
Disclaimer: The views expressed are solely those of the writer and may not
be regarded as stating an official position of the Council of the EU
Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur
et ne peuvent être considérés comme une position officielle du Conseil de
l'UE
References
Visible links
1. http://www.consilium.europa.eu/
2. mailto:[email address]
Dear Transparency Unit,
Since your last message ten additional working days have passed. While I understand that the current situtation puts stress on all EU institutions, my sympathy for the delay of this particular request is limited.
Kindly note that the initial deadline for my request as per regulation Regulation 1049/2001 expired on 25 February, hence long before the Corona crisis hit Europe.
Please let me know when I can expect the information requested more than two months ago. Should there be any further delay to be expected, please also clarify in which way the present situation has exactly affected your untimely handling of my request.
I am looking forward to your response.
Yours faithfully,
Laura Große
LobbyControl e.V.
Am Justizzentrum 7
50939 Cologne
Your message has been received by the Transparency and Access to Documents Unit of the General Secretariat of the Council of the European Union. All requests for access to documents are treated on the basis of Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents. The General Secretariat will reply to your request within 15 working days upon registration of your request. Requests received before 5 PM on a working day are registered on the same day. Requests received after 5 PM are registered on the first following working day.
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L'unité "Transparence et accès aux documents" du Secrétariat général du Conseil de l'Union européenne a bien reçu votre message. Toutes les demandes d'accès à des documents sont traitées conformément au règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l'accès du public aux documents du Parlement européen, du Conseil et de la Commission. Le Secrétariat général répondra à votre demande dans un délai de 15 jours ouvrables à compter de l'enregistrement de celle-ci. Les demandes reçues les jours ouvrables avant 17 heures sont enregistrées le jour même. Les demandes reçues après 17 heures sont enregistrées le premier jour ouvrable suivant.
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Ihre Nachricht ist bei der Dienststelle "Transparenz und Zugang zu Dokumenten" des General-sekretariats des Rates der Europäischen Union eingegangen. Alle Anträge auf Zugang zu Dokumenten werden gemäß der Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und der Kommission bearbeitet. Das Generalsekretariat wird Ihnen binnen fünfzehn Arbeitstagen nach Registrierung Ihres Antrags eine Antwort übermitteln. Anträge, die an einem Arbeitstag vor 17.00 Uhr eingehen, werden noch am selben Tages registriert. Nach 17.00 Uhr eingehende Anträge werden am erstfolgenden Arbeitstag registriert.
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Dear Mrs Laura Grosse
Thank you for message and please accept, once again, our apologies for the
delay in our final reply.
The examination of your request has been facing unusual difficulties,
mostly, because you have not identified any specific documents possibly
listed in the Council's Public Register.
In the absence of any references to specific documents, we had to carry
out an in-depth search in the Council's Public Register looking for
documents matching the scope of your request. In addition, the examination
of your request involved, in particular, consultations with the competent
services both within the General Secretariat of the Council and the
European Commission. These consultations allowed us to identify six
working documents (WKs) related to your request. These documents were
drawn up by different Commission Directorates and then circulated to
delegations of EU Member States in their capacity of members of various
preparatory bodies of the Council, notably, the Working Party on Plant
Health ("Roosendaal Group").
We would also like to inform you that all the Agendas ("CM" documents) of
the Roosendaal Group are public and the General Secretariat of the Council
does not draw up any reports, minutes or outcome of proceedings of this
Group's meetings, in accordance with the Council's Rules of Procedure
(Council Decision No 2009/937/EU, OJ L 325, 11.12.2009, p. 35).
Allow us to draw your attention to the fact that the General Secretariat
of the Council has a legal obligation to carry out an evaluation of each
document's content in order to verify whether its possible disclosure
(total or partial) would harm the interests and values protected by
Article 4 of Regulation 1049/2001.
Moreover, it should be noted that the "EU-US Plant Health Technical
Working Group" is not a preparatory body of the Council but rather a forum
managed by the European Commission's Directorate-General for Health and
Food Safety which is responsible for EU policy on plant health and for
monitoring the implementation of related laws, including international
cooperation in this policy area. Please find below several useful links
where you can find further information on this matter:
[1]https://ec.europa.eu/health/
[2]https://ec.europa.eu/food/sites/food/fil...
[3]https://ec.europa.eu/food/committees/paf...
In order to obtain the missing elements required to complete our
examination of your requested, we have insisted with the competent
services of the European Commission to provide us with those elements, and
we expect to received them in the coming days.
In the meantime, should you see the need to obtain more information
related to the proceedings of the " EU-US Plant Health Technical Working
Group" which might be in possession of the Commission services, allows to
suggest you to contact the abovementioned Directorate.
Yours sincerely,
Transparency
General Secretariat of the Council
Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency
Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België
[4]www.consilium.europa.eu | [5][email address]
Disclaimer: The views expressed are solely those of the writer and may not
be regarded as stating an official position of the Council of the EU
Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur
et ne peuvent être considérés comme une position officielle du Conseil de
l'UE
References
Visible links
1. https://ec.europa.eu/health/
2. https://ec.europa.eu/food/sites/food/fil...
3. https://ec.europa.eu/food/committees/paf...
4. http://www.consilium.europa.eu/
5. mailto:[email address]
Please find attached a letter from the General Secretariat of the Council
concerning your request for access to documents.
Yours sincerely,
Transparency
General Secretariat of the Council
Directorate-General Communication and Information - COMM
Directorate Information and Outreach
Information Services Unit / Transparency
Rue de la Loi/Wetstraat, 175 - B-1048 Bruxelles/Brussel - Belgique/België
[1]www.consilium.europa.eu | [2][email address]
Disclaimer: The views expressed are solely those of the writer and may not
be regarded as stating an official position of the Council of the EU
Clause de non-responsabilité: Les avis exprimés n'engagent que leur auteur
et ne peuvent être considérés comme une position officielle du Conseil de
l'UE
References
Visible links
1. http://www.consilium.europa.eu/
2. mailto:[email address]