Dear Sir/Madam,
Thank you for providing your postal address. We note that you are based in a country outside the European Union.
In accordance with Article 2(1) and (2) of Regulation (EC) No 1049/2001, read in conjunction with Article 1 of the European Commission’s Detailed rules for the application of Regulation (EC) No 1049/2001, only citizens of the Union and natural or legal persons residing or having their registered office in a Member State have the right to access Commission documents.
The information that you have provided so far is not sufficient to establish whether you fulfil this eligibility condition:
- If you are an EU citizen living outside the EU and have submitted your application in your personal capacity, please confirm this by responding to this email with the following text and undersigned with your name:
I confirm that I have the citizenship of one of the EU Member States and that I have submitted this application in my personal capacity. I declare on my honour that all the data provided is accurate and truthful. If required I stand ready to provide sufficient proof of my nationality and/or residence. I understand that false declarations may lead to legal consequences.
- If you have submitted your application on behalf of an EU citizen (for law firms, consultancy companies, etc), please confirm that the person represented by you fulfils the aforementioned criteria, by responding to this email with the following text and undersigned with your name:
I confirm that I have submitted this application on behalf of a natural person acting in their personal capacity and that the represented party has an EU citizenship. I declare on my honour that all the data provided is accurate and truthful. If required I stand ready to provide sufficient proof of the represented party’s nationality. I understand that false declarations may lead to legal consequences.
- If you have submitted the application as a legal entity and your organization has a registered office in one of the Member States, please communicate us the address of the office situated in an EU country. The submission of the requested address automatically entails your agreement to requalify your application to have been submitted by the office situated at that address.
- If you have submitted your application on behalf of a legal entity (for law firms, consultancy companies, etc), please confirm that the represented party fulfils the aforementioned criteria and provide us the necessary information in this respect, by responding to this email with the following text and undersigned with your name:
I confirm that I have submitted this application on behalf of a legal person having a registered office in a Member State, at: [please include the address of the legal entity represented by you]. I declare on my honour that all the data provided is accurate and truthful. If required I stand ready to provide sufficient proof of the represented party’s registration. I understand that false declarations may lead to legal consequences.
- (1) If you are not an EU citizen OR (2) if you have submitted your application on behalf of a legal person not having a registered office in one of the Member States, unfortunately the Commission cannot handle your application and it will be closed in due course.
We would appreciate it if you could provide us with the necessary clarifications in this respect within 5 working days. In the absence of a reply from your part within this deadline, we will close your request.
Thank you for your understanding.
Kind regards,

EUROPEAN COMMISSION
Directorate-General for International Partnerships
1049 Brussels
BELGIUM

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