Dear Mr Vranken,

Thank you for your request for access to documents. We hereby acknowledge receipt, and will revert to you within 15 working days from the date of reception of your email.
Please note that all requests for access to documents must be sent to [EDA request email].
Best regards,

The European Defence Agency

[EDA request email]
+32 (0) 2 504 28 00
Rue des Drapiers 17-23, B-1050 Brussels, Belgium

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Dear Mr Vranken,

We refer to your e-mail dated 03/10/2018 wherein you make a request for access to documents.

You request access to “a list of invitees to the annual EDA conference of 2017 and the organisations/institutions/companies these invitees represent.”
Based on the description given by you, we were able to identify one document falling under the scope of your request.

Having examined the document(s) requested under the provisions of Regulation (EC) No 1049/2001 regarding public access to documents , applicable to the European Defence Agency (hereinafter “EDA”) in accordance with Article 30 of the Council Decision defining the statute, seat and operational rules of the EDA , we regret to inform you that only partial access could be granted, as disclosure is prevented by one or more of the exceptions to the right of access laid down in Article 4 of this Regulation.

Pursuant to Article 4(1) (b) of Regulation (EC) No 1049/2001, access to a document has to be refused if its disclosure would undermine the protection of privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data. The applicable legislation in this field is Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data .

When access is requested to documents containing personal data, Regulation (EC) No 45/2001 becomes fully applicable .
According to Article 8(b) of this Regulation, personal data shall only be transferred to recipients if they establish the necessity of having the data transferred to them and if there is no reason to assume that the legitimate rights of the persons concerned might be prejudiced.

We consider that, with the information available, the necessity of disclosing the aforementioned personal data to you has not been established and/or that it cannot be assumed that such disclosure would not prejudice the legitimate rights of the persons concerned. Therefore, we are disclosing a version of the document requested in which these personal data have been redacted.

Means of redress

In accordance with Article 7(2) of Regulation 1049/2001, you are entitled to make a confirmatory application requesting EDA to review its position.
Such a confirmatory application should be addressed within 15 working days upon receipt of this letter to the Chief Executive of EDA to the following email: [EDA request email].

Yours faithfully,
EDA

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