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ETD Revision meeting records by Rapporteur Johan Van Overtveldt

Juliana Gaertner made this access to documents request to European Parliament Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

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Dear European Parliament,

Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:

All documents from September 2019 until December 2024 - including but not limited to correspondence, emails, minutes, notes (hand written or electronic), audio or video recordings, verbatim reports, operational conclusions, lines to take, briefings, and presentations - related to meetings between Johan Van Overtveldt in his role as European Parliament's rapporteur for the Revision of the Energy Taxation Directive and representatives of any of the following entities:

Companies: Neste, TotalEnergies, Shell, Repsol, Snam, Fluxys Group, BP, Eni, KGHM Polska, Miedz, Enagas, MOL Group Hungary, Uniper, N.V. Nederlandse Gasunie, PGE (Polska Grupa Energetyczna), Polish Oil and Gas Company (PGNiG), Gaz-System

Industry Associations: Federation of German Industries (BDI), BusinessEurope, FuelsEurope, Hydrogen Europe, Wirtschaftsverband Fuels und Energie (en2x), Confederation of Italian, Industry (Confindustria), Natural & bio Gas Vehicle Association (NGVA Europe), Eurogas, Mouvement des Entreprises de France (MEDEF), Spanish Confederation of Business Organizations (CEOE), Euracoal, International Association of Oil and Gas Producers (IOGP), Gas Infrastructure Europe (GIE), Liquid Gas Europe

In consideration of the environment, I would prefer to receive documents electronically. Documents that cannot be sent in electronic format should be sent to:

Juliana Gaertner
ARIA
180 Borough High St
London SE1 1LB
United Kingdom

I would like to make clear I prefer you produce the documents on a rolling basis. At no point should the search for—or deliberations concerning—certain documents delay the production of others that the Commission has already retrieved and elected to produce.

Should my request be denied wholly or partially, please explain the denial or all deletions referring to specific exemptions in the regulation. Also I would expect the partial release of documents in case of partial exemption according to article 4.6. I reserve the right to appeal.

Please confirm having received this application. I look forward to your reply within 15 business days, according to the regulation.

If anything is unclear or would benefit from further discussion please do not hesitate to contact me by email.

Thank you for your assistance.

Yours faithfully,

Juliana Gaertner

Our reference: 2025-0084

Dear Ms Gaertner,

The European Parliament hereby acknowledges receipt of your message, which
was registered on February 20, 2025.

All applications for public access to documents are treated in compliance
with Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access
to European Parliament, Council and Commission documents.

In accordance with the above-mentioned Regulation, your application will
be handled within 15 working days upon registration of your request.

Your personal data will be processed in accordance with Regulation (EU)
2018/1725 of 23 October 2018 on the protection of natural persons with
regard to the processing of personal data by the Union institutions,
bodies, offices and agencies and on the free movement of such data. A
detailed privacy statement is available [1]here.

The European Parliament reserves the right to ask for additional
information regarding your identity in order to verify compliance with
Regulation (EC) No 1049/2001 and the European Parliament’s implementing
measures.

Your attention is drawn to the fact that you have lodged your application
via the AsktheEU.org website, which is a private website not officially
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from your private email address by using the following functional mailbox
address: AccesDocs(at)europarl.europa.eu

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[2][European Parliament request email]
[3]www.europarl.europa.eu/RegistreWeb

References

Visible links
1. https://www.europarl.europa.eu/RegistreW...
2. mailto:[European Parliament request email]
3. http://www.europarl.europa.eu/RegistreWeb

Our reference: 2025-0084

Dear Ms. Gaertner,

This concerns your request for public access to documents relating to Mr.
Johan Van Overtveldt in his role as European Parliament's rapporteur for
the Revision of the Energy Taxation Directive, during his tenure as a
Member of the European Parliament (MEP) (period between 2019-2024).

Meetings between Members and interest representatives are published on the
MEP’s official website. From there by clicking on a particular member, you
can access their website and find the list of meetings. Such meeting
declarations are regulated by [1]Article 7 of Annex I of the Rules of
Procedure of the European Parliament. In particular, for Mr. Van
Overtveldt, you can access this list by clicking [2]here.

Please note that Parliament does not hold any documents related to
meetings between Members and third parties, if the meeting was not part of
a parliamentary activity (e.g. in the context of a committee meeting) and
was therefore held without the involvement of Parliament’s administration.
Indeed, Parliament’s administration has no access to Members’ private
offices (see also [3]Rule 125(2) of Parliament’s Rule of Procedure).

Moreover, pieces of correspondence, memos and any other background
documents concerning communications with third parties are usually held by
the Members and, should you wish to have access to them, you may get in
touch with the concerned (former) Member.

For further information regarding the specific interest representatives
mentioned, you can consult the profiles of the entities listed within your
request by searching their name on the [4]transparency register. If you
scroll down on the results page, you will find a list of meeting
declarations between the entity and the European Parliament.

Finally, you may find useful documents relevant to the specific scope of
your request under the following links, which are also available on the
MEP’s website:

- [5]Reports as rapporteur

- [6]Reports as shadow rapporteur

- [7]Opinions as rapporteur

- [8]Opinions as shadow rapporteur

On this basis, Parliament considers your application handled and the
procedure closed. Should you wish to submit any new requests for specific
Parliament documents, [9]please do not hesitate to come back to us.

Best regards,

TRANSPARENCY UNIT
European Parliament
Directorate-General for the Presidency
Directorate-General for Interinstitutional Affairs and Legislative
Coordination
[10][European Parliament request email]
[11]www.europarl.europa.eu/RegistreWeb

References

We don't know whether the most recent response to this request contains information or not – if you are Juliana Gaertner please sign in and let everyone know.

AsktheEU.org

ETD Revision meeting records by Rapporteur Johan Van Overtveldt

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