EUAA activities on digital and automated tools for asylum registration and examination
Dear European Union Agency for Asylum,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
I request access to records concerning the development, testing, or dissemination of digital or automated tools used by national asylum authorities for registration, identity verification, or case assessment.
I am particularly interested in:
– internal reports, pilot project summaries, or guidelines addressing the use of such technologies;
– exchanges with Member States or external contractors about their technical or operational implementation;
– documents referring to language or dialect databases, data-carrier analysis tools, or other systems supporting registration interviews.
Electronic copies would be appreciated.
Yours faithfully,
Abdul Rajun
Dear Mr Rajun,
Reference is made to your below correspondence dated 9 October 2025.
We hereby acknowledge receipt of your application for access to documents
under Regulation (EC) No 1049/2001, which was registered under reference
number 006188 on 13 October 2025.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents and Decision No 6 of
the Management Board of EASO laying down practical arrangements regarding
public access to documents of EASO (now EUAA), your application will be
handled within 15 working days from the day of registration.
The (initial) time limit is set to expire on 3 November 2025. In case this
time limit needs to be extended, you will be informed in due course.
Yours sincerely,
European Union Agency for Asylum
Email: [1][EUAA request email]
Website: [2]https://euaa.europa.eu
Disclaimer: Please be informed that the easo.europa.eu domain is being
phased out. Please update your contact records with the EUAA domain name.
Dear Mr Rajun,
Reference is made to your application for access to documents under
Regulation (EC) No 1049/2001, which was registered under reference number
006188 on 13 October 2025.
Please note that your application is currently being handled by the EUAA
in accordance with Regulation (EC) No 1049/2001 and the Agency’s
Management Board Decision No 6. However, the EUAA will not be in a
position to complete the handling of your application within the initial
time-limit of 15 working days, which is due to expire on 3 November 2025.
An extended time-limit is needed given that additional administrative
efforts are required in terms of, inter alia, carrying out consultations,
identifying all relevant documents, thoroughly examining their contents
and making comprehensive assessments against Article 4 of Regulation (EC)
No 1049/2001 - in order to be able to duly process your request in the
most diligent manner in accordance with the principle of good
administration.
In light of the above, the Agency has decided to extend the time-limit by
an additional 15 working days in accordance with Article 7(3) of
Regulation (EC) No 1049/2001. The new time limit is due to expire on 24
November 2025. Nonetheless, the Agency strives to get back to you as
swiftly as possible.
Yours sincerely,
European Union Agency for Asylum
Email: [1][EUAA request email]
Website: [2]https://euaa.europa.eu
Disclaimer: Please be informed that the easo.europa.eu domain is being
phased out. Please update your contact records with the EUAA domain name.
From: Public Access To Documents Mailbox <[EUAA request email]>
Sent: 14 October 2025 06:09
To: Abdul Rajun <[FOI #16425 email]>
Subject: RE: access to documents request - EUAA activities on digital and
automated tools for asylum registration and examination
Dear Mr Rajun,
Reference is made to your below correspondence dated 9 October 2025.
We hereby acknowledge receipt of your application for access to documents
under Regulation (EC) No 1049/2001, which was registered under reference
number 006188 on 13 October 2025.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents and Decision No 6 of
the Management Board of EASO laying down practical arrangements regarding
public access to documents of EASO (now EUAA), your application will be
handled within 15 working days from the day of registration.
The (initial) time limit is set to expire on 3 November 2025. In case this
time limit needs to be extended, you will be informed in due course.
Yours sincerely,
European Union Agency for Asylum
Email: [3][EUAA request email]
Website: [4]https://euaa.europa.eu
Disclaimer: Please be informed that the easo.europa.eu domain is being
phased out. Please update your contact records with the EUAA domain name.
Dear Mr Rajun,
Kindly find enclosed a letter from Ms Nina Gregori, Executive Director of
the EUAA, in response to your application for access to documents under
Regulation (EC) No 1049/2001 together with the disclosed document.
Yours sincerely,
European Union Agency for Asylum
Email: [1][EUAA request email]
Website: [2]https://euaa.europa.eu
Disclaimer: Please be informed that the easo.europa.eu domain is being
phased out. Please update your contact records with the EUAA domain name.
From: Public Access To Documents Mailbox <[EUAA request email]>
Sent: 03 November 2025 07:10
To: Abdul Rajun <[FOI #16425 email]>
Subject: RE: access to documents request - EUAA activities on digital and
automated tools for asylum registration and examination
Dear Mr Rajun,
Reference is made to your application for access to documents under
Regulation (EC) No 1049/2001, which was registered under reference number
006188 on 13 October 2025.
Please note that your application is currently being handled by the EUAA
in accordance with Regulation (EC) No 1049/2001 and the Agency’s
Management Board Decision No 6. However, the EUAA will not be in a
position to complete the handling of your application within the initial
time-limit of 15 working days, which is due to expire on 3 November 2025.
An extended time-limit is needed given that additional administrative
efforts are required in terms of, inter alia, carrying out consultations,
identifying all relevant documents, thoroughly examining their contents
and making comprehensive assessments against Article 4 of Regulation (EC)
No 1049/2001 - in order to be able to duly process your request in the
most diligent manner in accordance with the principle of good
administration.
In light of the above, the Agency has decided to extend the time-limit by
an additional 15 working days in accordance with Article 7(3) of
Regulation (EC) No 1049/2001. The new time limit is due to expire on 24
November 2025. Nonetheless, the Agency strives to get back to you as
swiftly as possible.
Yours sincerely,
European Union Agency for Asylum
Email: [3][EUAA request email]
Website: [4]https://euaa.europa.eu
Disclaimer: Please be informed that the easo.europa.eu domain is being
phased out. Please update your contact records with the EUAA domain name.
From: Public Access To Documents Mailbox <[5][EUAA request email]>
Sent: 14 October 2025 06:09
To: Abdul Rajun <[6][FOI #16425 email]>
Subject: RE: access to documents request - EUAA activities on digital and
automated tools for asylum registration and examination
Dear Mr Rajun,
Reference is made to your below correspondence dated 9 October 2025.
We hereby acknowledge receipt of your application for access to documents
under Regulation (EC) No 1049/2001, which was registered under reference
number 006188 on 13 October 2025.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents and Decision No 6 of
the Management Board of EASO laying down practical arrangements regarding
public access to documents of EASO (now EUAA), your application will be
handled within 15 working days from the day of registration.
The (initial) time limit is set to expire on 3 November 2025. In case this
time limit needs to be extended, you will be informed in due course.
Yours sincerely,
European Union Agency for Asylum
Email: [7][EUAA request email]
Website: [8]https://euaa.europa.eu
Disclaimer: Please be informed that the easo.europa.eu domain is being
phased out. Please update your contact records with the EUAA domain name.