Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 04/02/2026 and registered on 06/02/2026 under case number 2026/0827.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Directorate-General for Enlargement and Eastern Neighbourhood - Access to
Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 04/02/2026 and registered on 09/02/2026 under the case number
2026/0827.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 02/03/2026. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Directorate-General for Enlargement and Eastern Neighbourhood - Access to
Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir/Madam,

We are writing regarding your request for access to European Commission
documents registered on 09/02/2026 under case number EASE 2026/0827.

In accordance with Article 2(1) and (2) of Regulation (EC) No
1049/2001[1]^[1], read in conjunction with Article 1 of the European
Commission’s Detailed rules for the application of Regulation (EC) No
1049/2001[2]^[2], only citizens of the Union and natural or legal persons
residing or having their registered office in a Member State have the
right to access to Commission documents.

In order to be able to handle your application, we kindly ask you to
provide us with the following documents, depending on your situation.

If you are a natural person acting in your personal capacity, please send
us a copy of an identification document or other official document
displaying your full name and, where relevant, information on EU country
of nationality and your postal address. Any other data (photo, personal
characteristics, etc) may be redacted.

If you are acting on behalf of another natural or legal person, we kindly
ask you to provide us with:

• Proof that the represented party fulfils the eligibility conditions,
i.e. (1) EU citizenship or postal address in an EU Member State, if
the represented entity is a natural person or (2) proof of registered
office in an EU Member State, if the represented entity is a legal
person;
• [if applicable] A copy of the mandate of representation (for law
firms, consultancy companies, etc.).

We would appreciate it if you could provide us with the necessary
documents in this respect within 5 working days. In the absence of a reply
from your part within this deadline, we will close your request.

Please note that the proof of identity or of applicant’s eligibility under
Regulation (EC) No 1049/2001 is deleted promptly after verification is
completed. For further information, please consult the relevant [3]Privacy
Statement and [4]Record of the personal data processing operation.

Thank you for your understanding.

Kind regards,

 1. OJ L 145, 31.5.2001, p. 43. [5]↑
 2. OJ L, 5.12.2024, p.30. [6]↑

References

Visible links
1. file:///tmp/foiextract20260212-2446775-kig3q1#footnote-1
2. file:///tmp/foiextract20260212-2446775-kig3q1#footnote-2
3. https://commission.europa.eu/about/servi...
4. https://ec.europa.eu/dpo-register/detail...
5. file:///tmp/foiextract20260212-2446775-kig3q1#footnote-ref-1
6. file:///tmp/foiextract20260212-2446775-kig3q1#footnote-ref-2

Dear Zoran Kotevski,

We are writing regarding your request for access to European Commission
documents registered on 06 February 2026 under case number EASE 2026/0827.

On 06/02/2026, we asked you to send a copy of an identification document
or other official document displaying your full name and, where relevant,
information on EU country of nationality and your postal address.

Since we have not received a response from you on the above matters within
the specified deadline, we are unable to further handle your request and
we have closed this case.

Kind regards,

ENEST ACCDOC Team