Dear Ms Verheecke,

Thank you for your e-mail dated 21/06/2023. We hereby acknowledge receipt
of your application for access to documents, which was registered on today
under reference number 2023/10/IN.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, applicable to EDA
in accordance with Article 30 of Council Decision 2015/1835 of 12 October
2015, your application will be handled within 15 working days. The time
limit will expire on 14/07/2023. In case this time limit needs to be
extended, you will be informed in due course.

Yours sincerely,

EDA Access to Documents
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FOLLOW US ON  [3]signature_1410448363  [8][EDA request email]
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Dear Mr Verheecke,

We refer to your email of 21/06/2023, in which you make a request for
access to documents, registered on 23/06/2023 under file number
2023/10/IN.

Your application is currently being processed. However, we are not able to
complete the processing within the given deadline of 15 working days which
expires on 14/07/2023. It is necessary to extend this period because the
necessary consultation of the various units is taking longer than
anticipated notably due to vacation-related absences. We therefore have to
extend the processing period by 15 working days in accordance with Article
7(3) of Regulation (EC) No. 1049/2001 on public access to documents. The
new deadline ends on 04/08/2023.

We apologize for this delay and any inconvenience it may cause.

Best regards,

EDA Access to Documents
[1]signature_572346763
[2]A picture containing drawing Description  
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[7]signature_962340998  
FOLLOW US ON  [3]signature_1410448363  [8][EDA request email]
[4]signature_1761553044  [9]signature_1728784819   Rue des
[5]signature_1554460717  [6]signature_1422700287 Drapiers 17-23, 1050 Brussels,
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[10]signature_1141883288 
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[12]signature_572346763

From: ACCESS TO DOCUMENTS <[EDA request email]>
Sent: Friday, June 23, 2023 8:12 PM
To: Lora Verheecke <[FOI #13177 email]>
Subject: RE: access to documents request - IF CEED - Workshop “Circularity
of Critical Raw Materials”, 15th March 2022

Dear Ms Verheecke,

Thank you for your e-mail dated 21/06/2023. We hereby acknowledge receipt
of your application for access to documents, which was registered on today
under reference number 2023/10/IN.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, applicable to EDA
in accordance with Article 30 of Council Decision 2015/1835 of 12 October
2015, your application will be handled within 15 working days. The time
limit will expire on 14/07/2023. In case this time limit needs to be
extended, you will be informed in due course.

Yours sincerely,

EDA Access to Documents
[13]signature_572346763
[14]A picture containing drawing Description  
automatically generated    
[19]signature_962340998  
FOLLOW US ON  [15]signature_1410448363  [20][EDA request email]
[16]signature_1761553044  [21]signature_1728784819   Rue des
[17]signature_1554460717  [18]signature_1422700287 Drapiers 17-23, 1050 Brussels,
Belgium
[22]signature_1141883288 
[23]www.eda.europa.eu
[24]signature_572346763

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ACCESS TO DOCUMENTS would like to recall the message, "access to documents request - IF CEED - Workshop “Circularity of Critical Raw Materials”, 15th March 2022".

show quoted sections

Dear Ms Verheecke,

We refer to your email of 21/06/2023, in which you make a request for
access to documents, registered on 23/06/2023 under file number
2023/10/IN.

Your application is currently being processed. However, we are not able to
complete the processing within the given deadline of 15 working days which
expires on 14/07/2023. It is necessary to extend this period because the
necessary consultation of the various units is taking longer than
anticipated notably due to vacation-related absences. We therefore have to
extend the processing period by 15 working days in accordance with Article
7(3) of Regulation (EC) No. 1049/2001 on public access to documents. The
new deadline ends on 04/08/2023.

We apologize for this delay and any inconvenience it may cause.

Best regards,

EDA Access to Documents
[1]signature_572346763
[2]A picture containing drawing Description  
automatically generated    
[7]signature_962340998  
FOLLOW US ON  [3]signature_1410448363  [8][EDA request email]
[4]signature_1761553044  [9]signature_1728784819   Rue des
[5]signature_1554460717  [6]signature_1422700287 Drapiers 17-23, 1050 Brussels,
Belgium
[10]signature_1141883288 
[11]www.eda.europa.eu
[12]signature_572346763

From: ACCESS TO DOCUMENTS <[EDA request email]>
Sent: Friday, June 23, 2023 8:12 PM
To: Lora Verheecke <[FOI #13177 email]>
Subject: RE: access to documents request - IF CEED - Workshop “Circularity
of Critical Raw Materials”, 15th March 2022

Dear Ms Verheecke,

Thank you for your e-mail dated 21/06/2023. We hereby acknowledge receipt
of your application for access to documents, which was registered on today
under reference number 2023/10/IN.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, applicable to EDA
in accordance with Article 30 of Council Decision 2015/1835 of 12 October
2015, your application will be handled within 15 working days. The time
limit will expire on 14/07/2023. In case this time limit needs to be
extended, you will be informed in due course.

Yours sincerely,

EDA Access to Documents
[13]signature_572346763
[14]A picture containing drawing Description  
automatically generated    
[19]signature_962340998  
FOLLOW US ON  [15]signature_1410448363  [20][EDA request email]
[16]signature_1761553044  [21]signature_1728784819   Rue des
[17]signature_1554460717  [18]signature_1422700287 Drapiers 17-23, 1050 Brussels,
Belgium
[22]signature_1141883288 
[23]www.eda.europa.eu
[24]signature_572346763

show quoted sections

Dear Ms Verheecke,

We refer to your application for access to documents sent by e-mail dated
21/06/2023 and registered on 23/06/2023 under reference number 2023/10/IN.

Your application 

In your e-mail you request access to: 

• The list of participants, the agenda/programme and the
slides/presentations related to the workshop “Circularity of Critical
Raw Materials”, organised online on 15 March 2022 by the EDA Materials
& Structures CapTech and EDA’s Incubation Forum for Circular Economy
in European Defence (IF CEED)

Assessment 

We have conducted an internal search of the documents falling within the
scope of your request and we identified the documents below:

• The list of participants in the workshop;
• The agenda of the workshop;
• Several presentations, including:

 1. 20220315_EDA-CRM WS-S0-IFCEED
 2. 20220315_CRM WS-S5_RIR
 3. 20220315 IF CEED CRM WKS-S4_IdentiFunding
 4. 20220315_CRM WS-S4-EIB
 5. 20220315_CRM WS-S1
 6. Incubation Forum for Circular Economy in European Defence - IF CEED
- 20220315

We are pleased to inform you that the documents related to the
presentations concerning points 1, 2, 3 and 4 above cand be disclosed, see
attached. Note that the document concerning point 1 contains the name of
an individual who do not form part of the senior management of the Agency,
which has been redacted in accordance with Article 4(1)(b) of the
Regulation No 1049/2001 (‘the Regulation’).

The document concerning point 4 was originated by a third party and in
accordance with Article 4(4) of the Regulation, the Agency consulted the
third party from whom the concerned document originates in view to assess
if this can be disclosed. The third party consulted did not submit
objections to the disclosure of the identified document.

In relation to the document concerning point 5, also originated by a third
party, the third party consulted by the Agency in accordance with Article
4(4) of the Regulation, communicated that the document could be disclosed
after proper citation of the images used from third parties in the
presentation. The author of the document informed the Agency that this
citation could be done by end of August. The Agency will contact the
author of the document by the end of the August and keep you informed in
due time about the possible disclosure of the referred document.

In relation to the document concerning point 6, also originated by a third
party, the third party consulted by the Agency in accordance with Article
4(4) of the Regulation has not agreed to disclose the referred document.

We regret to inform you that the documents related to the list of
participants, the agenda and other presentations of the workshop,
including the document referred in point 6 above, cannot released since
they are protected by the following exceptions set out in Article 4 of
Regulation (EC) No 1049/2001:

1. Article 4(1)(a) second indent - defence and military matters.

The concerned documents contain information that if disclosed could
undermine the protection of the public interest as regards defence and
military matters. Notably, attendance to the workshop was carefully
selected one-by-one by the Agency to avoid that potential third countries’
entities could obtain related information, which is critically related to
Security of Supply.

2. Article 4(2) first indent - commercial interests of a natural or legal
person, including intellectual property.

The documents contain information of commercial nature the disclosure of
which could undermine and impact negatively the business activities and
commercial interests of Member States and other stakeholders. In
particular, in relation to the business strategies of the participants
concerned. Putting such information in the public domain would affect
their competitive position on the market. The exceptions laid down in
Article 4(2) Regulation 1049/2001 apply unless there is an overriding
public interest in disclosure of the document/documents.

Pursuant to Article 4(2) of Regulation 1049/2001, we have also examined to
which extent the exception laid down in Article 4(2) of Regulation
1049/2001 may be waived in case of an overriding public interest in
disclosure. Such an interest must firstly be a public interest and
secondly outweigh the harm caused by the disclosure. Having analysed your
request, we have not found any elements which could justify the existence
of an overriding public interest in the sense of the Regulation, which
would outweigh the exceptions stipulated in Article 4(2) mentioned above.
As a result, access to these documents on the basis of overriding public
interest cannot be justified.

3. Article 4(1)(b) privacy and the integrity of the individual, in
particular in accordance with Union legislation regarding the protection
of personal data.

Article 9(1)(b) of Regulation 2018/1725 does not allow the transmission of
the personal data included in the concerned documents, except if you prove
that it is necessary to have the data transmitted to you for a specific
purpose in the public interest and where there is no reason to assume that
the legitimate interests of the data subject might be prejudiced. In your
request, you do not put forward any arguments to establish the necessity
to have the data transmitted for a specific purpose in the public
interest. Consequently, we have concluded that, pursuant to Article
4(1)(b) of Regulation (EC) No 1049/2001, access cannot be granted to the
personal data contained in the requested documents, as the need to obtain
access thereto for a purpose in the public interest has not been
substantiated and there is no reason to think that the legitimate
interests of the individuals concerned would not be prejudiced by
disclosure of the personal data concerned.

Means of redress 

In accordance with Article 7(2) of Regulation 1049/2001, you are entitled
to make a confirmatory application requesting EDA to review its
position.  

Such a confirmatory application should be addressed within 15 working days
upon receipt of this e-mail to the Chief Executive of EDA to the following
email: [1][correo electrónico]   

With best regards, 

EDA Access to Documents
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FOLLOW US ON  [4]signature_1410448363  [9][correo electrónico]
[5]signature_1761553044  [10]signature_1728784819   Rue des
[6]signature_1554460717  [7]signature_1422700287 Drapiers 17-23, 1050 Brussels,
Belgium
[11]signature_1141883288 
[12]www.eda.europa.eu
[13]signature_572346763

From: ACCESS TO DOCUMENTS
Sent: Thursday, July 13, 2023 6:23 PM
To: Lora Verheecke <[14][Dirección de correo de la solicitud #13177]>
Subject: RE: access to documents request - IF CEED - Workshop “Circularity
of Critical Raw Materials”, 15th March 2022

Dear Ms Verheecke,

We refer to your email of 21/06/2023, in which you make a request for
access to documents, registered on 23/06/2023 under file number
2023/10/IN.

Your application is currently being processed. However, we are not able to
complete the processing within the given deadline of 15 working days which
expires on 14/07/2023. It is necessary to extend this period because the
necessary consultation of the various units is taking longer than
anticipated notably due to vacation-related absences. We therefore have to
extend the processing period by 15 working days in accordance with Article
7(3) of Regulation (EC) No. 1049/2001 on public access to documents. The
new deadline ends on 04/08/2023.

We apologize for this delay and any inconvenience it may cause.

Best regards,

EDA Access to Documents
[15]signature_572346763
[16]A picture containing drawing Description  
automatically generated    
[21]signature_962340998  
FOLLOW US ON  [17]signature_1410448363  [22][correo electrónico]
[18]signature_1761553044  [23]signature_1728784819   Rue des
[19]signature_1554460717  [20]signature_1422700287 Drapiers 17-23, 1050 Brussels,
Belgium
[24]signature_1141883288 
[25]www.eda.europa.eu
[26]signature_572346763

From: ACCESS TO DOCUMENTS <[27][correo electrónico]>
Sent: Friday, June 23, 2023 8:12 PM
To: Lora Verheecke <[28][Dirección de correo de la solicitud #13177]>
Subject: RE: access to documents request - IF CEED - Workshop “Circularity
of Critical Raw Materials”, 15th March 2022

Dear Ms Verheecke,

Thank you for your e-mail dated 21/06/2023. We hereby acknowledge receipt
of your application for access to documents, which was registered on today
under reference number 2023/10/IN.

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, applicable to EDA
in accordance with Article 30 of Council Decision 2015/1835 of 12 October
2015, your application will be handled within 15 working days. The time
limit will expire on 14/07/2023. In case this time limit needs to be
extended, you will be informed in due course.

Yours sincerely,

EDA Access to Documents
[29]signature_572346763
[30]A picture containing drawing Description  
automatically generated    
[35]signature_962340998  
FOLLOW US ON  [31]signature_1410448363  [36][correo electrónico]
[32]signature_1761553044  [37]signature_1728784819   Rue des
[33]signature_1554460717  [34]signature_1422700287 Drapiers 17-23, 1050 Brussels,
Belgium
[38]signature_1141883288 
[39]www.eda.europa.eu
[40]signature_572346763

show quoted sections