Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 18/12/2025 and registered on 18/12/2025 under case number 2025/6716.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Directorate-General for Migration and Home Affairs - Access to Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 18/12/2025 and registered on 18/12/2025 under the case number
2025/6716.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 20/01/2026. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Directorate-General for Migration and Home Affairs - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2025/6716.

Kind regards,

European Commission

Unit F.2 - Innovation & Security Research

Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

[4]AoR - Initial request to REA access to documents - Information about
NESTOR ANDROMEDA and ROBORDER - Ares(2026)681495  (Please use this link
only if you are an Ares user – Svp, utilisez ce lien exclusivement si vous
êtes un(e) utilisateur d’Ares)

Dear Ms Mathioudaki,

Thank you for your request, which was received by the Commission's
Directorate-General for Migration and Home Affairs. Following your
agreement, the request has been forwarded to the European Research
Executive Agency (REA) who would be in charge to respond to you on
substance for the following part of your request:

“Information about NESTOR Information about NESTOR ANDROMEDA and ROBORDER

Documents which contain the following information:

·         Any documentation regarding the trial, operational deployment,
or permanent installation of surveillance systems funded through these
projects in the Evros area, including but not limited to thermal cameras,
radars, drones, ground sensors, patrol boats, or command--and-control
software control software platforms.

·         Reports or evaluations regarding the continued use of
infrastructure beyond the formal trial period, particularly in Orestiada,
Fylakio, or the site known locally as the "Forest Hut" (used by the
Hellenic Police).

·         Any Data Protection Impact Assessments (DPIAs), legal analyses,
or internal assessments concerning the compatibility of these deployments
with EU data protection, fundamental rights, or ethical frameworks”

Your request was submitted via the website AskTheEU.org and REA registered
it on 21 January 2023 under reference number Ares(2026)679842

In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on 11
February 2026. In case this time limit needs to be extended, you will be
informed in due course.

Kindly note that the AsktheEU.org website is a private third-party website
which has no link with any institution of the European Union. Therefore,
the European Commission or REA cannot be held accountable for any
technical issues or problems linked to the use of this system.

Please also note that the private third party running the AsktheEU.org
website is responsible and accountable for the processing of your personal
data via that website, and not the European Commission or REA. For further
information on your rights, please refer to the third party’s privacy
policy.

We understand that the third party running that website usually publishes
the content of applicants’ correspondence with the European Commission or
REA on that website. This includes the personal data that you may have
communicated to the European Commission or REA (e.g. your private postal
address). Similarly, the third party publishes on that website any reply
that REA will send to the email address of the applicants generated by the
AsktheEU.org website.

If you do not wish your correspondence with REA to be published on the
AsktheEU.org website, you can provide us with an alternative, private
e-mail address for further correspondence. In that case, REA will send all
future electronic correspondence addressed to you only to that private
address.

Yours faithfully,

REA ACCESS TO DOCUMENTS

For information related to the processing of your personal data by REA,
you may consult the relevant [5]Data Protection Notice

References

Visible links
1. file:///tmp/cid:filelist.xml@01DC8AEC.AF20F580
2. file:///tmp/~~themedata~~
3. file:///tmp/~~colorschememapping~~
4. https://webgate.ec.testa.eu/Ares/documen...
5. https://ec.europa.eu/info/sites/default/...

Dear Ms Mathioudaki,

Concerning your request for access to documents with Commission reference
EASE 2025/6716, please note that following your agreement received on 16
January 2026, DG HOME will handle a part of your request within the new
deadline of 15 working days, which expires on 6 February 2026.

Kind regards,

Unit F.2 - Innovation & Security Research

Dear Ms Mathioudaki,

We are writing concerning your request for access to Commission documents
registered on 18 December 2025 under case number 2025/6716.

At this moment, we have finalised our reply, which is now at the phase of
internal validation, however we will not be able to send you the reply
within the prescribed time limit, expiring on 6 February 2026.

Therefore, in line with Article 7(3) of Regulation (EC) No 1049/2001, we
need to extend this time limit by 15 additional working days. The new time
limit expires on 27 February 2026.

We are committed to send the reply to your request as soon as possible in
the coming days.

We apologise for any inconvenience this may cause.

Kind regards,

Innovation & Security Research Unit - DG HOME, F.2

Link: [1]File-List
Link: [2]themeData
Link: [3]colorSchemeMapping

[4]Extension of time-limit - Initial request for Access to Documents -
Information about NESTOR ANDROMEDA and ROBORDER - - Ares(2026)1484058 
(Please use this link only if you are an Ares user – Svp, utilisez ce lien
exclusivement si vous êtes un(e) utilisateur d’Ares)

Dear Ms Mathioudaki,

We refer to your request for access to documents submitted via the website
AskTheEU.org and REA registered it on 21 January 2026 under reference
number Ares(2026)679842

Your application is currently being handled. However, we will not be able
to complete the handling of your application within the time limit of 15
days, which expires on 11 February 2026. An extended time limit is needed
as part of the documents requested originate from third parties which have
been consulted.

We therefore must extend the time limit with 15 days in accordance with
Article 7(3) of regulation EC N° 1049/2021 regarding public access to
documents. The new time-limit expires on 04 March 2026.

We sincerely apologise for this delay and for any inconvenience this may
cause.

Yours faithfully,

REA ACCESS TO DOCUMENTS

For information related to the processing of your personal data by REA,
you may consult the relevant [5]Data Protection Notice

References

Visible links
1. file:///tmp/cid:filelist.xml@01DC9A6B.70795410
2. file:///tmp/~~themedata~~
3. file:///tmp/~~colorschememapping~~
4. https://webgate.ec.testa.eu/Ares/documen...
5. https://ec.europa.eu/info/sites/default/...

Dear Ms Mathioudaki,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2025/6716.

Please acknowledge the receipt of this message by return email.

Kind regards,

European Commission

Directorate-General for Migration and Home Affairs