Dear Sir or Madam,

We are writing to you concerning your request for access to documents sent
on 19/01/2026 and registered on 20/01/2026 under case number 2026/0377.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your request will
start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply we may close this case.

Please note that you can submit a request for access to Commission
documents via the portal [1]'Request a Commission document', which does
not require you to indicate your postal address.

Why do we need your personal postal address?

Since 1 April 2014, the submission of a postal address became a mandatory
feature when submitting an application for access to Commission documents
via an e-mail. We would like to explain why we need your postal address in
order to register and handle your application for access to documents when
submitted via e-mail:

• Firstly, to obtain legal certainty as regards the date you received
the European Commission reply to your application for public access to
documents. Article 297 of the Treaty on the Functioning of the
European Union (TFEU) states that 'decisions which specify to whom
they are addressed, shall be notified to those to whom they are
addressed and shall take effect upon such notification.' In line with
this provision, if the Commission does not grant full access to the
requested documents, it notifies the reply to the applicant via
registered mail with acknowledgement of receipt or via delivery
service. This requires an indication of a valid postal address by the
applicant;
• Secondly, to apply correctly the [2]Data Protection Regulation (EU)
2018/1725. Knowing whether the applicant is an EU resident (or not) is
necessary for deciding which conditions shall apply for the
transmissions of personal data to applicants for access to documents.
These conditions are not the same for recipients established in the
Union and for recipients in third countries. As the vast majority of
the documents requested contain personal data, the Commission cannot
ensure the correct application of the data protection rules in the
absence of a postal address;
• Thirdly, to apply correctly [3]Regulation (EC) No 1049/2001. Article
4(1)(b) of that Regulation refers to the protection of the privacy and
integrity of the individual and has to be applied in line with the
Data Protection Regulation;
• Fourthly, to protect the interest of other citizens and safeguard the
principle of good administration. The Commission has to treat all
citizens equally by ensuring that the legal framework for public
access to documents is respected. For example, it has to verify
whether Article 6(3) of Regulation (EC) No 1049/2001 is being evaded
by introducing several requests under different identities. Indeed, in
its Ryanair judgment ([4]EU:T:2010:511), the General Court confirmed
that Article 6(3) of Regulation (EC) No 1049/2001 cannot be evaded by
splitting an application into several, seemingly separate, parts. In
addition, the Commission has to make sure that the legal framework is
respected and the right of access to documents is not abused by making
requests under an invented identity.

The considerations above show that the request for and the consequent
processing of the applicant's postal address is not only appropriate, but
also strictly necessary for the performance of a task carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents.

Yours faithfully,

Directorate-General for Agriculture and Rural Development - Access to
Documents
European Commission

References

Visible links
1. https://www.ec.europa.eu/transparency/do...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 19/01/2026 and registered on 21/01/2026 under the case number
2026/0377.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 11/02/2026. We will let you know
if we need to extend this time limit for additional 15 working days.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Directorate-General for Agriculture and Rural Development - Access to
Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2026/0377.

Kind regards,

Coordinator for access to documents rw

European Commission

DG Agriculture and Rural Development

Unit I.1 Agricultural law and enforcement

B-1049 Brussels/Belgium

Dear Mr Jiménez Arandia,

Thank you very much for your prompt reply. We will make every effort to
provide you with the reply within the foreseen timeframe. 

Sincerely,

Coordinator for access to documents rw

European Commission

DG Agriculture and Rural Development

Unit I.1 Agricultural law and enforcement

B-1049 Brussels/Belgium

show quoted sections

Subject:      Your application for access to documents – Extension of the
Time Limit

Dear Sir, 

We are writing concerning your request for access to Commission documents
registered on 20 January 2026 under case number 2026/0377. 

Your application is currently being handled. However, we will not be able
to complete the handling of your application within the time limit of 15
working days, which expires on 11 February 2026. 

An extended time limit is needed as some of the documents requested
originate from third parties, which have been consulted.  

Therefore, we have to extend the time limit by 15 working days in
accordance with Article 7(3) of [1]Regulation (EC) No 1049/2001 regarding
public access to documents. The new time limit expires on 4 March 2026. 

We apologise for this delay and for any inconvenience this may cause.  

Yours faithfully, 

Coordinator for access to documents rw

European Commission

DG Agriculture and Rural Development

Unit I.1 Agricultural law and enforcement

B-1049 Brussels/Belgium

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...

Extra-Extension of the Time Limit

Dear Sir,

We are writing concerning your request for access to Commission documents
registered on 12 January 2026 under case number 2026/0377.

Your application is currently being handled. However, we will not be able
to complete the handling of your application within the time limit of 15
additional working days, as the third party consulted hasn't responded to
us yet.

Please be assured, as soon as the Spanish authorities respond to us, we
will send you, our reply.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully,

Coordinator for access to documents rw

European Commission

DG Agriculture and Rural Development

Unit I.1 Agricultural law and enforcement

B-1049 Brussels/Belgium

Extra-Extension of the Time Limit

Dear Sir,

We are writing concerning your request for access to Commission documents
registered on 20 January 2026 under case number 2026/0377.

We have not been able to complete the handling of your application within
the additional 15 working days, as the consulted third parties have
requested more time to respond to DG AGRI.

They have now replied to our inquiry, and we have begun preparing the
documents and our reply. Please be assured that, as soon as the personal
data in the identified documents have been verified and our reply has been
signed by the hierarchy, we will send you our formal reply.

We apologise for this delay and for any inconvenience this may cause.

Yours faithfully, 

Coordinator for access to documents rw

European Commission

DG Agriculture and Rural Development

Unit I.1 Agricultural law and enforcement

B-1049 Brussels/Belgium

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2026/0377.

Please acknowledge the receipt of this message by return email.

Kind regards,

Coordinator for access to documents rw

 European Commission

DG Agriculture and Rural Development

Unit I.1 Agricultural law and enforcement

B-1049 Brussels/Belgium

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2026/0377.

Please acknowledge the receipt of this message by return email.

Kind regards,

Coordinator for access to documents rw

 European Commission

DG Agriculture and Rural Development

Unit I.1 Agricultural law and enforcement

B-1049 Brussels/Belgium

Hello,

Please find attached a message concerning your request for access to
Commission documents registered under the above case number 2026/0377.

Please acknowledge the receipt of this message by return email.

Kind regards,

Coordinator for access to documents rw

 European Commission

DG Agriculture and Rural Development

Unit I.1 Agricultural law and enforcement

B-1049 Brussels/Belgium