Memos, guidance and guidelines on record creation
Alexander Fanta made this access to documents request to European Banking Authority as part of a batch sent to 44 authorities This request has been closed to new correspondence. Contact us if you think it should be reopened.
Greetings,
under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
1. Memos, guidance, guidelines, or training material (or any other document) for staff on record creation and/or record keeping. I am particularly interested in documents that refer to creation/keeping of text messages.
2. Memos, guidance, guidelines, or training material (or any other document) for staff on the processing of access to information requests.
Yours faithfully,
Alexander Fanta
netzpolitik.org
Schönhauser Allee 6-7
10119 Berlin
Germany
EBA Regular Use
Dear Mr Fanta,
Thank you for your communication, which we acknowledge receipt of. We will be reverting within due course, pursuant to Regulation (EC) 1049/2001.
Kind regards,
Legal and Compliance Unit
EBA Regular Use
Dear Mr Fanta,
We refer to your communication dated 25 April 2022 in which you make a request for access to documents pursuant to Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents. The European Banking Authority ('EBA') strives to be transparent and open to as great an extent as possible.
As regards your request of access to documents which contain memos, guidance, guidelines, or training material (or any other document) for staff on record creation and/or record keeping, please find attached the following documents:
1. EBA Document Management Policy;
2. Decision of the Executive Director on the EBA Classification policy EBA DC 197 of 1 September 2017;
3. Decision of the European Banking Authority EBA/DC/438 of 12 May 2022 amending Decision EBA/DC/197 of 1 September 2017 on the EBA Information Classification Policy;
4. EBA Taxonomy and Retention Schedule;
5. How to classify documents;
6. FAQs on Classification;
7. Naming conventions for titles and objects;
8. Tips for working with eDEN;
9. EBA Document Management implementation FAQs;
10. Project Folder Creation User Guide;
11. eDEN User Guide;
12. Guidance on documents to be registered;
13. Acronyms for SCs, SG, TFs, and Organisations;
14. Intranet page on Document Management System;
15. Document Management Training: New Document Management Landscape (2019);
16. Document Management Training: eDEN functionality fundamentals (2019);
17. Document Management Training: Concepts and EBA Document Policies (2019).
In your request you highlight your interest in documents related to creation/keeping of text messages. Although the EBA does not have any specific policy on text messages, they may be subject to the EBA's general Policy on Document Management and may amount to documents where the criteria defined in that policy are met.
In relation to your request on memos, guidance, guidelines, or training material (or any other document) for staff on the processing of access to information requests, please find attached the following documents:
18. AtD training session (September 2013);
19. AtD training session (April 2014);
20. AtD training session (November 2014);
21. AtD training session (April 2015);
22. AtD training session (December 2015);
23. AtD training session (November 2016);
24. AtD training session (April 2017);
25. AtD training session (October 2018);
26. Intro session for new joiners (November 2021);
27. Intro session for new joiners (May 2022);
28. Staff newsletters (May 2021);
29. Staff Newsletter (November 2021);
30. Intranet page on Risk and Compliance/Access to Document.
Please note that certain parts of the documents have been redacted either to remove personal data in compliance with data protection requirements laid down in Regulation (EU) No 2018/1725 or because outside the scope of your request. Furthermore, we have identified two videos which relate to specific features of the document management system and which do not seem to fall within the scope of your request.
We trust that the above is of assistance to you. However, should you not be satisfied with our reply, you may consider your right to a confirmatory application under Regulation (EC) No 1049/2001.
Yours sincerely,
Legal and Compliance Unit