Policy on Requests re Staff
Helen Darbishire made this access to documents request to Secretariat General of the European Commission This request has been closed to new correspondence. Contact us if you think it should be reopened.
Dear Secretariat General of the European Commission, Transparency and Access to Documents Unit
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting a copy of the Commission’s policy on processing public access requests concerning staff members in non-managerial positions.
My postal address is now Calle Príncipe de Anglona 5, 28005 Madrid, Spain.
With best regards,
Helen Darbishire
Access Info Europe
Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
References
Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
Dear Sir or Madam,
We hereby acknowledge the receipt of your request for access to documents
sent on 28/08/2023 and registered on 28/08/2023 under the case number
2023/5032.
We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 18/09/2023. We will let you know
if we need to extend this time limit for additional 15 working days.
To find more information on how we process your personal data, please see
[1]the privacy statement.
Yours faithfully,
Secretariat-General - Access to Documents
European Commission
References
Visible links
1. https://ec.europa.eu/info/principles-and...
Dear Ms Darbishire,
Here is a request for clarification concerning your request for access to documents n. 2023/5032.
Kind regards,
DG HR ATD Team
Dear DG HR Access to Documents Team
Thank you for your message.
I am happy to clarify. There was a meeting held in on 20 June 2023 between European Commission representatives and a European Ombudsman team with regard to Ombudsman complaint 910/2023/SF. The note of that meeting states in the last paragraph that: "Following the meeting, the Commission representatives provided the Ombudsman inquiry team with the Commission’s policy on processing public access requests concerning staff members in non-managerial positions." Hence I am requesting a copy of this policy document.
The meeting note only identifies by name the Ombudsman staff who were at the meeting, not those from the Commission, but I presume you would be able to find out - there were four members of DG HR present - and then ask those people for a copy of the document.
In terms of the timeframe, understood. Just to note that at least one working day has elapsed since I submitted my request, which was on Monday 28 August, so that would mean that there are, at most, 14 working days remaining :)
With best regards,
Helen Darbishire
Access Info Europe
Dear applicant,
We are writing concerning your request for access to Commission documents
registered on 28/08/2023 under case number 2023/5032.
We are currently working on your request. However, we have not yet been
able to gather all the elements necessary to carry out a full analysis of
your request. Due to the need to conduct internal consultations we will
not be able to send you the reply within the prescribed time limit
expiring on 18/09/2023.
Therefore, in line with Article 7(3) of [1]Regulation (EC) No 1049/2001,
we need to extend this time limit by 15 additional working days. The new
time limit expires on 09/10/2023.
We apologise for any inconvenience this may cause.
Kind regards,
SG.C1 - Transparency, Document Management and Access to Documents
References
Visible links
1. https://eur-lex.europa.eu/legal-content/...
Dear SG.C1 - Transparency, Document Management and Access to Documents Team
Thanks for your message. I am not really sure why it's taking so long to answer my request in this case, which is about just one document which you have already shared with others.
I look forward to a reasonably rapid response.
With best regards,
Helen Darbishire
Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
References
Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
Dear SG.C1 - Transparency, Document Management and Access to Documents Team
Given that more than 15 + 15 working days have passed since I submitted my request, I would be grateful to have an update on the status of the response.
Thank you in advance,
Helen Darbishire
Access Info Europe
Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
References
Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
Dear Madam,
Please find attached the reply to your request for access to document with
reference EASE 2023/5032.
Sincerely,
Access to documents team (cr)
SG.C.1
Transparency
Dear Secretariat General Access to Documents team,
Thanks very much for this response to my request and for the document provided, the Guidance Note on Access to the Names and Functions of Commission State, reference Ares(2021)5653089, received on 23 October 2023, in response to my request of 28 August 2023.
I would be most grateful if you could also provide me with a copy of this document in a rather more editable format, since this PDF seems to be locked. For intance, a Word version of the document would be very helpful.
I note that Regulation 1049/2001 states in Article 10.3 that "Documents shall be supplied in an existing version and format (including electronically or in an alternative format such as Braille, large print or tape) with full regard to the applicant's preference." My preference is to have have access to this document in a more digital and editable format.
Thank you in advance,
Yours sincerely,
Helen Darbishire
Access Info Euorpe