Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Sir/Madam,

We are writing regarding your request for access to European Commission
documents registered on 27/08/2026 under case number EASE 2026/4281.

Since you have not indicated your postal address, we are not able to start
handling your request. The 15 working days to reply to your application
will start running only when you send us your postal address.

You can send your postal address by replying to this e-mail. If we do not
receive your reply, we may close this case.

Why do we need your personal postal address?

The submission of a postal address is mandatory when submitting an
application for access to Commission documents. We would like to explain
why we need your postal address in order to register and handle your
application for access to documents:

 1. To verify whether you benefit from the right to access Commission
documents. In accordance with Article 2(1) and (2) of [1]Regulation
(EC) No 1049/2001, read in conjunction with Article 1 of the European
Commission's [2]Detailed rules for the application of Regulation (EC)
No 1049/2001, only citizens of the Union and natural or legal persons
residing or having their registered office in a Member State have the
right to access to Commission documents. This requires an indication
of a valid, individual (not generic) postal address.
 2. To notify the Commission's reply via registered mail with
acknowledgement of receipt or via delivery service in case the
notification by email is unsuccessful, i.e. you do not acknowledge the
receipt of the reply by return message.
 3. To protect the interest of other citizens and safeguard the principle
of good administration. The Commission has to treat all citizens
equally by ensuring that the legal framework for public access to
documents is respected. For example, it has to verify whether Article
6(3) of Regulation (EC) No 1049/2001 concerning the handling of an
application relating to a very long document or to a very large number
of documents is being evaded by introducing simultaneously several
requests under different identities. In an analogue application of the
situation encountered in Case T-494/08, Ryanair v Commission,
concerning the simultaneous submission of different applications
relating to a large number of documents ([3]EU:T:2010:511, see
paragraph 34), Article 6(3) of Regulation (EC) No 1049/2001 might be
evaded by splitting an application into several, seemingly separate,
parts. In addition, the Commission has to make sure that the legal
framework is respected and the right of access to documents is not
abused by making requests under an invented identity.

The considerations above show that the request for, and the consequent
processing of the applicant's postal address, is not only appropriate, but
also strictly necessary for the performance of tasks carried out in the
public interest within the meaning of Article 5(1)(a) of Data Protection
Regulation, namely providing a smooth and effective access to documents,
and to comply with legal obligations to which the European Commission is
subject within the meaning of Article 5(1)(b) of Data Protection
Regulation. For further information, please consult the relevant
[4]Privacy Statement and [5]Record of the personal data processing
operation.

By replying to this request, you declare, on your honour, that all
information provided is accurate and truthful and that you understand that
false declarations may lead to legal consequences. Please note that, if
deemed necessary, the Commission may request you to provide adequate
evidence of the indicated postal address.

We would appreciate it if you could provide us the requested information
within 5 working days. In the absence of a reply from your part during
this deadline, we will close your request.

Thank you for your understanding.

Kind regards,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...
4. https://commission.europa.eu/about/servi...
5. https://ec.europa.eu/dpo-register/detail...

Your message has been received by the Transparency Unit of the
Secretariat-General of the European Commission.
Requests for public access to documents are treated on the basis of
[1]Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to
European Parliament, Council and Commission documents.
The Secretariat-General will reply to your request within 15 working days
upon registration of your request and will duly inform you of the
registration of the request (or of any additional information to be
provided in view of its registration and/or treatment).
 
 
L’unité «Transparence» du secrétariat général de la Commission européenne
a bien reçu votre message.
Les demandes d’accès du public aux documents sont traitées sur la base du
[2]règlement (CE) n° 1049/2001 du 30 mai 2001 relatif à l’accès du public
aux documents du Parlement européen, du Conseil et de la Commission.
Le secrétariat général répondra à votre demande dans un délai de 15 jours
ouvrables à compter de la date d’enregistrement de votre demande, et vous
informera de cet enregistrement (ou vous indiquera toute information
supplémentaire à fournir en vue de l'enregistrement et/ou du traitement de
votre demande).
 
 
Ihre Nachricht ist beim Referat „Transparenz“ des Generalsekretariats der
Europäischen Kommission eingegangen.
Anträge auf Zugang zu Dokumenten werden auf der Grundlage der
[3]Verordnung (EG) Nr. 1049/2001 vom 30. Mai 2001 über den Zugang der
Öffentlichkeit zu Dokumenten des Europäischen Parlaments, des Rates und
der Kommission behandelt.
Das Generalsekretariat beantwortet Ihre Anfrage innerhalb von
15 Arbeitstagen nach deren Registrierung und wird Sie über die
Registrierung Ihres Antrags (oder die Notwendigkeit weiterer Informationen
im Hinblick auf dessen Registrierung und/oder Bearbeitung) unterrichten.
 
 

References

Visible links
1. https://eur-lex.europa.eu/legal-content/...
2. https://eur-lex.europa.eu/legal-content/...
3. https://eur-lex.europa.eu/legal-content/...

Dear Sir or Madam,

We hereby acknowledge the receipt of your request for access to documents
sent on 27/08/2026 and registered on 07/09/2026 under the case number
2026/4281.

We will handle your request within 15 working days as of the date of
registration. The time-limit expires on 28/09/2026. We will let you know
if we need to extend this time limit by an additional 15 working days.

If you do not receive a reply within the applicable time limit, including
any extension where applicable, you are entitled, pursuant to Article 7(4)
of Regulation (EC) No 1049/2001, to submit a confirmatory application.

To find more information on how we process your personal data, please see
[1]the privacy statement.

Yours faithfully,

Secretariat-General - Access to Documents
European Commission

References

Visible links
1. https://ec.europa.eu/info/principles-and...

Dear Sir/Madam,

Thank you for providing your postal address. We note that you are based in
a country outside the European Union.

In accordance with Article 2(1) and (2) of Regulation (EC) No 1049/2001,
read in conjunction with Article 1 of the European Commission’s Detailed
rules for the application of Regulation (EC) No 1049/2001, only citizens
of the Union and natural or legal persons residing or having their
registered office in a Member State have the right to access Commission
documents.

The information that you have provided so far is not sufficient to
establish whether you fulfil this eligibility condition:

• [If you are an EU citizen living outside the EU and have submitted
your application in your personal capacity, please confirm this by
responding to this email with the following text and undersigned with
your name:

I confirm that I have the citizenship of one of the EU Member States and
that I have submitted this application in my personal capacity. I declare
on my honour that all the data provided is accurate and truthful. If
required I stand ready to provide sufficient proof of my nationality
and/or residence. I understand that false declarations may lead to legal
consequences.] [if relevant]

• [If you have submitted your application on behalf of an EU citizen
(for law firms, consultancy companies, etc), please confirm that the
person represented by you fulfils the aforementioned criteria, by
responding to this email with the following text and undersigned with
your name:

I confirm that I have submitted this application on behalf of a natural
person acting in their personal capacity and that the represented party
has an EU citizenship. I declare on my honour that all the data provided
is accurate and truthful. If required I stand ready to provide sufficient
proof of the represented party’s nationality. I understand that false
declarations may lead to legal consequences.] [if relevant]

• [If you have submitted the application as a legal entity and your
organization has a registered office in one of the Member States,
please communicate us the address of the office situated in an EU
country. The submission of the requested address automatically entails
your agreement to requalify your application to have been submitted by
the office situated at that address.] [if relevant]
• [If you have submitted your application on behalf of a legal entity
(for law firms, consultancy companies, etc), please confirm that the
represented party fulfils the aforementioned criteria and provide us
the necessary information in this respect, by responding to this email
with the following text and undersigned with your name:

I confirm that I have submitted this application on behalf of a legal
person having a registered office in a Member State, at: [please include
the address of the legal entity represented by you]. I declare on my
honour that all the data provided is accurate and truthful. If required I
stand ready to provide sufficient proof of the represented party’s
registration. I understand that false declarations may lead to legal
consequences.] [if relevant]

• (1) If you are not an EU citizen OR (2) if you have submitted your
application on behalf of a legal person not having a registered office
in one of the Member States, unfortunately the Commission cannot
handle your application and it will be closed in due course.

We would appreciate it if you could provide us with the necessary
clarifications in this respect within 5 working days. In the absence of a
reply from your part within this deadline, we will close your request.

Thank you for your understanding.

Kind regards,