Template responses for access to documents requests
Mathias Schindler made this access to documents request to Legal Service This request has been closed to new correspondence. Contact us if you think it should be reopened.
Dear Legal Service,
Under the right of access to documents in the EU treaties, as developed in Regulation 1049/2001, I am requesting documents which contain the following information:
The European Commission is using a set of standard responses and standard phrases for handling and responding to access to documents requests. I am requesting all documents related to standard phrases related to requests made in connection with Regulation 1049/2001.
This includes standard responses
* that a request has been registered or that a request has not been registered.
* concerning wide-scope requests
* concerning "fair solutions"
* "holding replies"
* third party consultations.
for both initial as well as confirmatory applications.
I believe that the Commission maintains a database, repository, file or folder containing all of these standard responses, in multiple languages. I am requesting a copy of this.
Yours faithfully,
Mathias Schindler
Dear Mathias Schindler,
Thank you for your request for access to documents.
Unfortunately you have not indicated your postal address that is required
for registering and handling your request in line with the procedural
requirements. Please send us your full postal address at your earliest
convenience. Pending your reply, we reserve the right to refuse the
registration of your request.
As we cannot be sure whether the postal address provided by the applicants
in the framework of previous access to documents requests has changed, we
require confirmation of the postal address for each new request.
You may, of course, use directly the electronic form for entering your
request:
[1]http://ec.europa.eu/transparency/regdoc/...
You have lodged your application via the AsktheEU.org website. Please note
that this is a private website which has no link with any institution of
the European Union. Therefore the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.
Please note also that the European Commission is not responsible for any
possible processing of personal data by the private organisation running
the AsktheEU.org website, through which you have channelled your request.
Please refer to their privacy policy.
Best Regards,
Gitte Louise Olsen
Access to documents team
European Commission
Secretariat-General
Unit B4 - Transparency
Office address BERL 05/315
+32 2 995 63 26
[2][email address]
Dear Legal Service,
Dear Gitte Louise Olsen,
there is no legal requirement for the Commission to ask for a postal address.
I refer you to the Ombudsman Decision in case 682/2014/JF: https://www.ombudsman.europa.eu/cases/de...
"The Commission’s requirement that all persons who ask for public access to documents must provide their postal address for its paper post sending arrangements, is maladministration."
To make matters worse: The European Commission already has my address.
Yours faithfully,
Mathias Schindler
Dear Mathias Schindler,
I deduce from your email that your address has not changed since your last
request and will therefore use this address for our reply:
Bundestagsbüro Julia Reda, MdEP Unter den Linden 50 11011 Berlin, GERMANY
As regards the reasoning for requesting a postal address, I kindly refer
to the Commission's reply to the Ombudsman which is published on the
Ombudsman website.
We hereby acknowledge receipt of your application for access to documents,
which was registered on 11/07/2018 under reference number GestDem
2018/3665.
In accordance with Regulation (EC) No 1049/2001 regarding public access to
European Parliament, Council and Commission documents, your application
will be handled within 15 working days. The time limit will expire on
01/08/2018. In case this time limit needs to be extended, you will be
informed in due course.
The European Commission is preparing a new online platform for submitting
and handling requests for public access to documents held by the
Commission based on [1]Regulation 1049/2001. All citizens and stakeholders
with an interest in this field are welcome to share their views by filling
in the [2]online questionnaire.
You have lodged your application via the AsktheEU.org website. Please note
that this is a private website, which has no link with any institution of
the European Union. Therefore, the European Commission cannot be held
accountable for any technical issues or problems linked to the use of this
system.
Please note also that the European Commission is not responsible for any
possible processing of personal data by the private organisation running
the AsktheEU.org website, through which you have channelled your request.
Please refer to their privacy policy.
Best Regards,
Gitte Louise Olsen
Access to documents team
European Commission
Secretariat-General
Unit B4 - Transparency
Office address BERL 05/315
+32 2 995 63 26
[3][email address]
Dear Mathias Schindler,
Please find an advanced copy of the reply to your request for access to
documents registered under the number GESTDEM 2018/3665.
Best Regards,
Gitte Louise Olsen
Access to documents team
European Commission
Secretariat-General
Unit B4 - Transparency
Office address BERL 05/315
+32 2 995 63 26
[1][email address]
References
Visible links
1. mailto:[email address]
Dear Legal Service,
Dear Gitte Louise Olsen ,
thank you for your mail and the information provided.
Yours faithfully,
Mathias Schindler
Dear colleagues,
Please find below a message that has been wrongly sent to the Legal Service.
Best regards,
___________________________
EUROPEAN COMMISSION
LEGAL SERVICE
Information and documentation team
Email: [SJ request email]