Dear Mr Nohr Fjørtoft,

Thank you for your email and your interest in Frontex activities.

We would like to inform you that pursuant to Article 2(1) of Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents, the right of access to documents is granted to a citizen of the Union, and any natural or legal person residing or having its registered office in a Member State.

To confirm that you are invested in the right of access to the documents applied for, it is necessary to provide a proof of identification.

1. Preferably:
Please submit your request as an email attachment in the formats Pdf, ASICE, ADOC, BDOC, EDOC and signed electronically through a qualified esignature in line with the eDIAS Regulation (Regulation (EU) No 910/2014 of 23 July 2014 on electronic identification and trust services for electronic transactions in the internal market).

2. Alternatively:
• For natural persons: Please provide an ID card/passport/residence permit in the EU;
• For legal persons: kindly submit the registration of your entity in an EU Member State and a proxy authorizing you to act on behalf of this entity.

Please submit the respective document to: [email address]

If you do not agree to submit documents containing personal data, we are unfortunately not able to process your application.

We will start processing your application after providing you with acknowledgement of receipt of the above mentioned documents and will reply within 15 working days.

Please be informed that:
• The person responsible for controlling your personal data (data controller) is the Head of the Transparency Office;
• Personal data is collected for the exclusive purpose of assessing the nationality/proxy of the applicant and, if applicable, the seat of the entity represented by the applicant;
• Only relevant staff members have access to your data;
• Your data is deleted at the latest when you receive the final reply. Processing your application takes a maximum of 15 or 30 working days depending on the number/size of the document(s) applied for;
• You are entitled to access and rectify your data during the processing of your application;
• During any steps of the process, you have the right to have recourse to the European Data Protection Supervisor.
Please do not hesitate to contact us with any question you may have.

Yours sincerely,

Transparency Office
+48 22 205 9500
[email address]

Frontex - European Border and Coast Guard Agency

www.frontex.europa.eu
Plac Europejski 6, 00-844 Warsaw, Poland · Tel: +48 22 205 9500 · Fax: +48 22 205 9501
DISCLAIMER: This e-mail message, including any attachments, cannot be construed as automatically constituting any form of commitment by Frontex, unless its contents clearly indicate otherwise. It is intended solely for the use of the addressee(s). Any unauthorised disclosure, use or dissemination, either in whole or in part, is prohibited. If you have received this message in error, please notify the sender immediately via e-mail and delete the e-mail from your system.

show quoted sections

Dear Mr Nohr Fjørtoft,

Please note that up to date we have not yet received your proof of identification which is a prerequisite for processing your application for public access to documents.

As such, please provide the required proof of identification by Friday 23 November 17:00 Warsaw time in order to complete your application. Should we not receive the required documents within the indicated timeframe, we will consider your case closed.

However, please note that you are free to submit a new request anytime together with your identification documents.

Should you have any questions, please do not hesitate to contact us.

Yours sincerely,

Transparency Office
+48 22 205 9500
[email address]

Frontex - European Border and Coast Guard Agency

www.frontex.europa.eu
Plac Europejski 6, 00-844 Warsaw, Poland · Tel: +48 22 205 9500 · Fax: +48 22 205 9501
DISCLAIMER: This e-mail message, including any attachments, cannot be construed as automatically constituting any form of commitment by Frontex, unless its contents clearly indicate otherwise. It is intended solely for the use of the addressee(s). Any unauthorised disclosure, use or dissemination, either in whole or in part, is prohibited. If you have received this message in error, please notify the sender immediately via e-mail and delete the e-mail from your system.

show quoted sections

Dear Mr Nohr Fjørtoft,

Thank you for your interest in Frontex activities.

As your application falls under the regime of Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents, we will now commence the processing of your application and will reply within 15 working days, i.e. by 14 December including.
Please do not hesitate to contact us with any question you may have.
Yours sincerely,

Transparency Office
+48 22 205 9500
[email address]

Frontex - European Border and Coast Guard Agency

www.frontex.europa.eu
Plac Europejski 6, 00-844 Warsaw, Poland · Tel: +48 22 205 9500 · Fax: +48 22 205 9501
DISCLAIMER: This e-mail message, including any attachments, cannot be construed as automatically constituting any form of commitment by Frontex, unless its contents clearly indicate otherwise. It is intended solely for the use of the addressee(s). Any unauthorised disclosure, use or dissemination, either in whole or in part, is prohibited. If you have received this message in error, please notify the sender immediately via e-mail and delete the e-mail from your system.

show quoted sections

Dear Mr Nohr Fjørtoft,

Please kindly note that certain documents falling within the scope of your application and concerning item C6 are held by Frontex in hard copy, by which they have been distributed and used during the CIRAM trainings.

In order to best serve your needs, we would make these hardcopies available to you at no cost. If you agree, please provide us with a mail address. Besides covering the costs for shipping, Frontex will ensure that the documents are dispatched within the timelines as provided in Regulation (EC) No 1049/2001.

Please be informed that until we have received your answer we are not able to proceed with further processing your application and therefore the timelines of Regulation (EC) No 1049/2001 are suspended and will be relaunched after the issue has been resolved.

Please do not hesitate to contact us with any question you may have.

Yours sincerely,

Transparency Office
+48 22 205 9500
[email address]

Frontex - European Border and Coast Guard Agency

www.frontex.europa.eu
Plac Europejski 6, 00-844 Warsaw, Poland · Tel: +48 22 205 9500 · Fax: +48 22 205 9501
DISCLAIMER: This e-mail message, including any attachments, cannot be construed as automatically constituting any form of commitment by Frontex, unless its contents clearly indicate otherwise. It is intended solely for the use of the addressee(s). Any unauthorised disclosure, use or dissemination, either in whole or in part, is prohibited. If you have received this message in error, please notify the sender immediately via e-mail and delete the e-mail from your system.

show quoted sections

Dear Mr Nohr Fjørtoft,

Thank you for confirmation. We will proceed with the release of scanned documents, in accordance with your wishes.

Kindly note that the deadlines set in Regulation (EC) No 1049/2001 have been relaunched. We will now reinstate the processing of your application and will reply by 18 December including. Please do not hesitate to contact us with any question you may have.

Yours sincerely,

Transparency Office
+48 22 205 9500
[email address]

show quoted sections

Dear Mr Nohr Fjørtoft,

Please be informed that due to the demands of your application and the extent of the documents involved, we extend the deadline to answer your application by 15 working days, in accordance with Article 7(3) of Regulation (EC) No 1049/2001.

Nonetheless, we will do our best to provide you with the answer as soon as feasible.

Thank you very much for your understanding. Please do not hesitate to contact us with any question you may have.

Yours sincerely,

Transparency Office
+48 22 205 9500
[email address]

show quoted sections

Dear Mr Nohr Fjørtoft,

Please find enclosed our response to your application for access to documents.
Your tracking number is GD 730 496 980 WW.

Please do not hesitate to contact us with any question you may have.

Yours sincerely,

Transparency Office
+48 22 205 9500
[email address]

show quoted sections